Accounts Payable Coordinator

Tradewind Aviation LLC; Middlebury (CT); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Comprehensive health insurance

Retirement plan with company match

Paid time off

Standby travel on Tradewind flights

Discounted standby travel benefits

Growth and advancement opportunities

Job summary

Tradewind Aviation is seeking an Accounts Payable Coordinator to join our Finance team in Middlebury, CT. You will process, record, and track payable transactions, ensuring accuracy and adherence to policies. This role reports to the Sr.

Accounting Manager and requires independent work and team collaboration. Key duties include routing bills, entering payables in RAMP, setting up vendors, coordinating with vendors and approvers, and reviewing Emburse expense reports.

Qualifications

• Prior coursework or internship in accounting or AP.
• Exceptional attention to detail and ability to manage multiple deadlines.
• Strong analytical and problem-solving skills.
• Ability to adhere to tight deadlines and manage priorities.
• Demonstrated ability to learn a new system.
• Self-driven, detail-oriented with strong organizational skills and time management.
• Strong communication to interact with leadership and departments.
• Excellent written and verbal communication; adhere to internal controls.

Responsibilities

• Route all bills for approval based on company policies.
• Enter payables into RAMP to review coding and posting entities.
• Set up new vendors with proper W-9 verification and banking info.
• Coordinate with vendors and internal approvers.
• Prepare approved payments as requested.
• Review Emburse expense reports and train new users.
• Manage corporate credit card and aircraft fleet cards.
• Reconcile fuel and landing charges with scheduling data.
• Coordinate mail delivery with Headquarters.
• Provide positive, team-oriented collaboration with stakeholders.

Skills

Attention to detail

Analytical thinking

Problem solving

Time management

Communication skills

Tools

RAMP

Emburse

Vendor setup & W-9s

Job description

Description

About the Candidate/Role

Tradewind Aviation is currently seeking an Accounts Payable Coordinator to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures.? This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Sr. Accounting Manager.

Essential Duties

• Route all bills for appropriate approval based on company policies & procedures
• Enter payables into RAMP to review coding and posting entity prior to approval
• Accurately set up new vendors according to policy including proper maintenance of W-9s and verbal verification of banking information
• Coordinate with vendors and internal approvers
• Prepare approved payments as requested
• Daily review of Emburse, our expense management software including review of expense reports, managing inquires, and training new users
• Manage the ordering and cancellation of corporate credit card & aircraft fleet cards
• Verify fuel & landing charges against scheduling system including weekly and monthly data sheets
• Reconcile weekly fuel cards and monthly corporate cards
• Coordinate mail delivery with Headquarters
• Ability to provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
• Other duties as assigned

Requirements

Qualifications

• Prior relevant course work & internship
• Exceptional attention to detail and ability to manage multiple deadlines
• Strong analytical and problem-solving skills
• Ability to adhere to tight deadlines and manage priorities
• Demonstrated ability to learn a new system
• Must be self-driven, detail-oriented, and possess strong organizational skills including time-management and prioritization.
• Must possess strong communication skills to interact with leadership and various departments
• Excellent written and verbal communication skills
• Understand and adhere to internal controls

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Be able to lift 15 lbs. of weight

Tradewind Aviation offers a competitive pay and benefits program for full-time team members:

• Comprehensive health and voluntary insurance plans
• Retirement plan with company match
• Paid time off
• Standby travel on select Tradewind Aviation scheduled flights
• Discounted standby travel benefits on numerous major and regional US and international airlines
• A rewarding career path with opportunities for growth and advancement throughout the organization