Accounts Payable Coordinator

Million Dollar Baby Co.; Los Angeles (CA); On-site; USD 47,000 - 50,000; Full time

Benefits offered by this job

Health, dental and vision coverage

Flexible PTO

401(k) match

Vacation reimbursement

Wellness subsidy

Charitable donation matching

MDB swag & employee discount

Job summary

Million Dollar Baby Co. in Los Angeles seeks an Accounts Payable Coordinator to manage the day-to-day AP cycle, ensuring accurate coding, timely payment runs, and clean vendor records.

You will partner across teams to maintain strong vendor relationships, support month-end close, and stay current with GAAP and tax requirements. This role offers a growth path in a family-owned environment with competitive benefits.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of experience specifically in Accounts Payable.
• Strong understanding of GAAP and financial close processes.
• Experience with large vendors, EDI, and Shopify orders is a bonus.

Responsibilities

• Process vendor invoices accurately and timely, ensuring correct coding and approvals.
• Manage weekly payment runs via check, ACH, and wire transfers.
• Reconcile vendor statements and resolve invoice or payment discrepancies.
• Maintain and update vendor records, W-9s, and payment terms.
• Handle month-end AP close tasks: accruals, reconciliations, and reporting.
• Assist with 1099 prep and annual tax compliance.
• Liaise with internal teams to ensure smooth PO matching and receiving processes.
• Maintain General Ledger accuracy related to AP accounts.
• Support year-end audits with clean, organized documentation.
• Stay current on accounting policies, GAAP updates, and tax regs that affect AP.

Skills

Accounts Payable

Excel

GAAP

Vendor management

Attention to detail

Time management

EDI systems

Shopify orders

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

Navision

Ramp

Databricks

Sigma

Job description

Million Dollar Baby Co. started in 1990 and is proudly family-owned and operated in Los Angeles. Since then, MDB has grown to 7 distinct brands of children’s furnishings ranging in style, aesthetic, and price, while carrying some of the industry’s most eco-conscious and award-winning designs. We can be found in retailers like Target and Amazon, and specialty retailers like Pottery Barn Kids and Crate & Barrel.

Under the Million Dollar Baby Co. parent company are our family of brands: Babyletto, daVinci, Nursery Works, and Namesake. We’re proud to offer the most Greenguard Gold–certified cribs on the market and to use FSC-certified sustainable wood across our brands whenever possible. We’ve also pioneered Styrofoam-free packaging for several of our best-selling collections — an innovation that reduces waste while protecting our products during shipment.

At Million Dollar Baby Co., our team members are our #1 priority, and we partner with exceptional partners and retailers around the world who share our core values:

• Treat Your Team Like Family — lead with respect, gratitude, empathy, and kindness.
• Make an Impact, Drive Results — focus on meaningful work that moves families forward.
• Deliver a “Wow” Customer Experience Every Time — every detail matters.
• Strive for Continuous Improvement & Learning — keep growing, keep getting better.
• Cultivate Quality Conversations — communicate honestly and thoughtfully to build trust.

Over the years, our commitment to people, innovation, and a positive workplace culture has earned us five consecutive “Best Place to Work” awards, one of the best workplaces by “Built in LA”, a 4.6 rating on Glassdoor, and 13 years on the Inc. 5000 Fastest Growing Companies list — recognitions that reflect the heart of who we are and the community we’re proud to build. We’d love to talk to you!

Role Summary

We’re hiring an Accounts Payable Coordinator to own the day-to-day AP process from top to bottom. If you’re obsessed with accuracy, love structure, and can spot a missing invoice from a mile away, you’ll thrive here. This role is central to keeping our vendor relationships strong, our books balanced, and our month-end process smooth.

What You’ll Be Doing

• Process vendor invoices accurately and timely, ensuring correct coding and approvals
• Manage weekly payment runs via check, ACH, and wire transfers
• Reconcile vendor statements and resolve invoice or payment discrepancies
• Maintain and update vendor records, W-9s, and payment terms
• Handle month‑end AP close tasks: accruals, reconciliations, and reporting
• Assist with 1099 prep and annual tax compliance
• Liaise with internal teams to ensure smooth PO matching and receiving processes
• Maintain General Ledger accuracy related to AP accounts
• Support year‑end audits with clean, organized documentation
• Stay current on accounting policies, GAAP updates, and tax regs that affect AP

What You Bring to the Table

• Bachelor’s degree in Accounting, Finance, or related field
• 3–5 years of experience specifically in Accounts Payable , ideally within a product-based or wholesale company
• Strong understanding of GAAP and financial close processes
• Skilled in Excel; experience with Navision, Ramp, Databricks, or Sigma is a plus
• Detail-oriented with strong organizational and time management skills
• Great communicator who can collaborate cross‑functionally and keep vendors happy
• Experience working with large vendors, EDI systems, and Shopify orders is a bonus

$34 - $36 USD

• 100% of your health, dental and vision insurance monthly premiums paid by us!
• Flexible PTO because we respect the need for work/life harmony
• Company matching 401(k)
• Vacation reimbursement and wellness and enrichment subsidy programs
• Matching charitable donations to the nonprofit organization of your choice
• Free MDB Co. swag + generous employee discount on products

At Million Dollar Baby Co., we’re passionate about diversity and welcome applicants from all backgrounds. Our diversity, inclusion and equity committee (DIEC) strives to break barriers for minority communities, help educate the company on pertinent topics, and work to ensure equal opportunities for existing and potential employees. Since its formation in 2020, our committee has focused on multiple areas, some include hiring, community involvement and continuous learning about Diversity, Inclusion and Equity.

Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process.

As set forth in Million Dollar Baby Co.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.