Accounts Payable Coordinator

FirstService Residential; King of Prussia (PA); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Comprehensive medical plans

Dental and vision insurance

401k with company match

Paid holidays and time off

Job summary

A residential services company is looking for an Accounts Payable Coordinator in King of Prussia, PA. You will manage vendor payments, troubleshoot invoice issues, and assist in general ledger coding. The ideal candidate should exhibit excellent organizational skills and the ability to work under pressure. This entry-level position offers a salary ranging from $43,000 to $50,000 annually with comprehensive benefits including medical plans and 401k matching.

Qualifications

• Must have strong computers and systems knowledge and proficiency.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.

Responsibilities

• Process payments to vendors timely for all associations assigned.
• Review error queues to ensure all invoice information is captured correctly.
• Troubleshoot issues regarding invoices and payments.
• Team with management to obtain proper documentation for vendor setup.

Skills

Strong computer and systems knowledge

Excellent customer service skills

Strong verbal and written communication skills

Detail oriented

Strong organizational and multi-tasking skills

Ability to work under pressure

Critical thinking

Problem-solving

Job description

Job Overview

As an Accounts Payable Coordinator, you’ll be responsible for performing duties related to invoice capture, routing for proper approvals, assisting property management in general ledger account coding, invoice issue resolution, and payment issuance to association vendors.

Job Responsibilities

• Process payments to vendors timely for all associations assigned, ensuring duplicates and other errors are corrected prior to check issuance.
• Review error queues in Avid to ensure all invoice information is captured correctly and processes are followed to ensure timely payment of invoices to association vendors.
• Troubleshoot issues in regard to invoices and payments.
• Team with management to obtain proper documentation for vendor setup.
• Provide training, guidance and support to system users in their information requirements, process management, and application knowledge. Assist users on new processes and functions.
• Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
• Conduct business at all times with the highest standards of personal, professional and ethical conduct.
• Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
• May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

Job Requirements

• Must have strong computers and systems knowledge and proficiency.
• Excellent customer service skills.
• Strong verbal and written communication skills.
• Detail oriented and strong organizational and multi-tasking skills.
• Ability to work with sensitive or confidential information.
• Ability to meet deadlines and work well under pressure.
• Ability to work in a team environment as well as independently and be self-driven.
• Critical thinking, problem solving, judgment and decision making abilities.

Physical Requirements

• Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs or more following appropriate safety procedures. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
• Must be able to drive - Some local travel by personal vehicle is required.
• Must be able to sit and stand for extended periods of time.
• Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
• Must have finger dexterity for typing/using a keyboard.
• Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
• Capable of working extended hours, to include evenings, weekends and holidays as necessary.
• This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
• Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
• Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
• Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties.

What We Offer

As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation

$43,000 - $50,000/annual (paid hourly)

Seniority Level

Entry level

Employment Type

Full-time

Job Function

Accounting/Auditing and Finance

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