Accounts Payable Coordinator

BICO Drilling Tools, Inc.; Houston, Northern (TX, KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Great medical, dental, and vision

401K program

Employee Referral Program

Flexible schedules

Paid time off

Company-sponsored events

Employee recognition program

Job summary

BICO Drilling Tools, Inc. is hiring an Accounts Payable/Accounts Receivable Coordinator in Houston to oversee vendor invoices, payments, and client billing with a focus on accuracy and confidentiality.

You will work cross-functionally to resolve discrepancies, maintain records, and support audits while helping streamline payables processes in a safety-conscious environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of experience in accounts payable and/or accounts receivable.
• Proficiency in using accounting software and Microsoft Office Suite, particularly Excel.
• Strong attention to detail and accuracy in data entry and financial processing.
• Excellent organizational and communication skills.

Responsibilities

• Process vendor invoices accurately and promptly, matching them with purchase orders and receipts to resolve discrepancies.
• Coordinate with internal departments for payment approvals and maintain vendor records.
• Execute electronic payments and checks on schedule and generate/send client invoices accurately and promptly.
• Record and reconcile incoming payments, addressing discrepancies.
• Collaborate with the sales team to handle client billing inquiries and resolve issues.
• Monitor and manage aged payables, following up on overdue accounts and maintaining accurate records.
• Enter financial data into the accounting system and maintain proper document filing.
• Identify opportunities to streamline payables processes and assist audits.

Skills

Attention to detail

Communication

Problem-solving

Accounting knowledge

Adaptability

Work ethic

Confidentiality

Education

Bachelor's degree in Accounting/Finance

Tools

Excel

Accounting software

Microsoft Dynamics

Job description

Description

Welcome! You made it to the job description page!

At BICO, we look for people who will show up as their whole self because we value diversity. So be sure to check whether you’re aligned with our company values and culture. If you think you can see yourself delivering WOW as a member of the BICO family, then check out the job description below!

CORE VALUES

BICO Drilling Tools, Inc., designs and manufactures standard and customized equipment including Down Hole Motors, Thru-Tubing Motors, PBL Bypass Subs and Jetting Tools, Non-Mag Collars, Drilling Jars, Shock Absorbers, and Even Wall® Power Sections. BICO is a subsidiary of the Schoeller-Bleckmann Oilfield Equipment group of companies.

COMPANY CULTURE IS AT OUR CORE

• We strive to be a reliable and responsive long-term partner for our customers
• We are dedicated to integrity and honesty and act accordingly
• We are committed to continuous improvement
• We strive to be a diverse company attractive for our employees and offer them challenging opportunities in a performance-oriented organization
• We promote an environment of transparency, trust and empowerment
• We encourage and reward innovative behavior
• We are dedicated to operate in a safe and environmentally responsible manner
• We are committed to long-term growth and sustainable energy

BENEFITS WE PROVIDE

• Great medical, dental, and vision
• 401K program
• A generous Employee Referral Program
• A multitude of benefits and incentives to stay healthy and fit
• Plenty of paid time off for life, vacations, staycations, and rest
• Flexible schedules
• Company-sponsored events
• Employee recognition program

WHAT YOU’LL BE DOING

The A/R Coordinator holds a pivotal position within the organization, overseeing the intricate web of financial transactions that underpin our accounts payables processes. Coordinator's responsibilities extend beyond the mere execution of receipts; they are entrusted with safeguarding the confidentiality, accuracy and timeliness of these transactions. Through meticulous attention to detail, adept organizational acumen, and effective communication, this role becomes a linchpin in the company's financial success and reputation.

Requirements

ESSENTIAL FUNCTION

• Process vendor invoices accurately and promptly, matching them with purchase orders and receipts to resolve discrepancies
• Coordinate with internal departments for payment approvals and maintain vendor records, responding professionally to inquiries
• Execute electronic payments and checks on schedule and generate/send client invoices accurately and promptly
• Record and reconcile incoming payments, addressing discrepancies
• Collaborate with the sales team to handle client billing inquiries and resolve issues
• Monitor and manage aged payables, following up on overdue accounts, facilitating collections efforts, and maintaining accurate records of all payables transactions with a

high level of accuracy

• Enter financial data into the accounting system, ensuring proper documentation and filing of invoices, receipts, and related financial documents
• Maintain positive relationships with vendors and clients, addressing inquiries and payment-related issues promptly and effectively
• Identify opportunities to streamline and improve payables processes, ensuring compliance with company policies, accounting standards, and regulatory requirements
• Assist with internal and external audits by providing accurate and well-organized financial records, collaborating with finance team members and other departments to ensure

EXPERIENCE REQUIRED

• Bachelor's degree in Accounting, Finance, or related field preferred
• 2+ years of experience in accounts payable and/or accounts receivable roles
• Proficiency in using accounting software and Microsoft Office Suite, particularly Excel
• Strong attention to detail and accuracy in data entry and financial processing
• Excellent organizational skills and ability to manage multiple tasks concurrently
• Effective communication skills, both written and verbal
• Problem-solving skills with the ability to resolve issues independently
• Understanding of accounting principles and regulations
• Adaptability and willingness to learn new processes and technologies
• Strong work ethic and commitment to maintaining confidentiality
• Prior experience with Microsoft Dynamics is a plus

PHYSICAL REQUIREMENTS

• Ability to lift and carry heavy equipment and components, up to 25 pounds
• Operate basic office equipment
• Sit for long periods of time, up to 8-10 hours a day
• Walk/travel to production areas while wearing appropriate Personal Protection Equipment (PPE), which at a minimum includes safety glasses steel toe shoes/boots and a hardhat

SAFETY RESPONSIBILITIES

All employees have a responsibility to do everything they can to prevent injury to themselves, their fellow employees and others that may be affected by their actions or omissions at work. Employees are expected to become familiar and follow Company’s safety policies and procedures and immediately report any incidents that may lead to injury or environmentally unsound conditions that could lead to an incident. Employees should ensure they use any equipment in accordance with the training and instruction received, inform their Team Leader or Manager of any serious or imminent danger, and ensure good housekeeping is maintained within their workspace.

This job description is intended to provide guidelines for job expectations and the employee's ability to perform the job described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Supervisors may assign additional functions and requirements as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign additional tasks for the employee to perform as the Company may deem appropriate.

BICO Drilling Tools, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, gender, national origin, marital status, age, veteran’s status, disability, sexual orientation, or any other characteristic protected by law