Accounts Payable Coordinator

Bluejack Management Partners; Aledo (TX); On-site; USD 25,000 - 36,000; Full time

Job summary

Bluejack Ranch in Texas is seeking an Accounts Payable Coordinator to support the Finance department and ensure accurate processing of vendor invoices.

The role reports to the Controller, operates as an hourly non-exempt position, and involves closing daily AP tasks, managing payments, and maintaining SOPs. The schedule is Monday–Friday with occasional weekends as needed to match business demands.

Qualifications

• High school diploma required; associate or bachelor’s degree in accounting, finance, or related field preferred.
• Prior accounting experience in hospitality or high-end golf/country club is a plus.
• Proficient in Microsoft Excel and other accounting software; NorthStar experience a plus.
• Ability to communicate effectively and professionally with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

Responsibilities

• Handle vendor inquiries and ensure timely and accurate processing of vendor invoices.
• Manage recurring payments and maintain the payment schedule for accurate financial reporting.
• Record expenses and ensure proper allocation to the correct accounts and departments.
• Process daily check runs and ensure proper separation of duties within cash disbursement processes.
• Post and reconcile daily Accounts Payable transactions.
• Follow up on outstanding or disputed invoices to ensure timely resolution and payment.
• Perform reconciliation of accounts payable-related balance sheet accounts.
• Enter and reconcile Club Holdings payables as part of the daily accounting process.
• Reconcile outgoing payments and Club Holdings bank accounts to ensure accuracy.
• Assist in creating and maintaining Accounting SOPs.
• Bring a positive attitude and be ready to assist in various departments as needed.
• Cross-train in Accounts Receivable and General Ledger functions to support the overall department.
• Other duties as requested by Bluejack leadership.

Skills

Accounting experience

Organizational skills

Excel

NorthStar

Communication

Teamwork

Problem-solving

Independence

Education

High school diploma

Associate or bachelor’s degree in accounting/finance

Tools

Microsoft Excel

NorthStar

Job description

About this position

Bluejack Ranch is designed with families in mind, offering an array of activities. This is where to immerse yourself in the heart of Texas at Bluejack Ranch, a sprawling 914-acre oasis offering an unparalleled blend of luxury and recreation. This journey began in 2014, and over the years, we have cultivated a space and culture that's as welcoming as it is inspiring. At Bluejack, we understand the importance of creating a safe and nurturing environment for families.

Job Title: Accounts Payable Coordinator

Department: Finance

Directly Reports To: Controller

FLSA Status: Hourly Non-Exempt

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Handle vendor inquiries and ensure timely and accurate processing of vendor invoices.
• Manage recurring payments and maintain the payment schedule for accurate financial reporting.
• Record expenses and ensure proper allocation to the correct accounts and departments.
• Process daily check runs and ensure proper separation of duties within cash disbursement processes.
• Post and reconcile daily Accounts Payable transactions.
• Follow up on outstanding or disputed invoices to ensure timely resolution and payment.
• Perform reconciliation of accounts payable-related balance sheet accounts.
• Enter and reconcile Club Holdings payables as part of the daily accounting process.
• Reconcile outgoing payments and Club Holdings bank accounts to ensure accuracy.
• Assist in creating and maintaining Accounting Standard Operating Procedures (SOPs).
• Bring a positive attitude and be ready to assist in various departments as needed.
• Cross-train in Accounts Receivable and General Ledger functions to support the overall department.
• Additional duties as requested by Bluejack leadership.

Minimum Qualifications (Knowledge, Skills, and Abilities)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prior accounting experience in high-end golf/country club or hospitality industry is a plus.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Excel and other accounting software; experience with NorthStar is a plus.
• Ability to communicate effectively and professionally with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.

EDUCATION:

High school diploma required, associate or bachelor’s degree in accounting, finance, or a related field preferred.

APPROXIMATE SCHEDULE AND HOURS:

Monday through Friday, weekends as needed, schedule flexible as business dictates.

BLUEJACK APPEARANCE AND GROOMING STANDARDS:

Candidates should reflect the Bluejack brand in their appearance, behavior, and communication. We value a polished, conservative presentation: natural hair and nail colors, minimal jewelry, closed-toe professional shoes, and no visible tattoos or off-brand logos.

LICENSES AND CERTIFICATIONS:

Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.

We are an equal employment opportunity employer.

ACKNOWLEDGMENT:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.