Accounts Payable Clerk III - AES Anchorage Office

ASRC Energy Services, LLC; Anchorage (AK); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

FEHB health coverage

Dental and vision insurance

401(k) with 4% match

Employee Assistance Program (EAP)

Tuition reimbursement

ASPIRE Academy

Job summary

ASRC Energy Services, LLC in Alaska seeks an Accounts Payable Clerk III to manage the AP sub-ledger, ensure timely invoice payments, and maintain strong vendor relations. The role supports month-end close and requires accuracy, discretion, and the ability to work cross-functionally in a fast-paced environment.

You will review expenses, prepare payment runs, and assist with intercompany charges while upholding company policies and internal controls.

Qualifications

• High school diploma or GED required.
• Valid Driver's License required.
• Working knowledge of the full accounts payable cycle, including invoice processing, approvals, payments, reconciliations, and month-end close support.
• Proficiency with Microsoft Excel, accounting systems, and other spreadsheet and office software.
• Proficiency with a ten-key calculator and computer keyboard.
• Ability to work independently, manage competing priorities, meet deadlines, and provide effective service to internal and external customers.
• Strong analytical, research, and problem-solving skills, with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in both written and verbal form.
• Ability to work effectively in a team environment and handle confidential financial and vendor information with discretion.

Responsibilities

• Ensures the integrity of the Accounts Payable sub-ledger and timely payment of all invoices.
• Works closely with business unit managers to ensure invoices are accurately coded, supported by documentation, and approved before payment.
• Ensures vendor payments are processed accurately and on time per terms and policies.
• Reviews and verifies employee expense reports for completeness and policy compliance.
• Prepares and processes weekly payment registers and special payment requests.
• Coordinates with ASRC regarding pass-through charges and resolves discrepancies.
• Reviews monthly intercompany charges with departments.
• Processes prepaid invoices and reconciles related GL accounts.
• Reviews cell phone invoices and updates account changes monthly.
• Supports new supplier and vendor setup by validating documentation and maintaining vendor records.
• Assists AP Manager with wire transfers and payment research.
• Supports month-end close activities and resolves AP discrepancies.
• Reconciles vendor statements and aging, researches discrepancies, and follows up on credits and payments.
• Reviews transactions for duplicate invoices and potential errors; maintains documentation.

Skills

AP cycle

Excel

Detail oriented

Communication

Education

High school diploma or GED

Tools

Accounting software

Job description

ABOUT ASRC ENERGY: WINNER OF THE BEST PLACE TO WORK BY ALASKA BUSINESS MAGAZINE IN 2023, 2024 & 2025

ASRC Energy Services, LLC is part of the Alaska Native corporation, Arctic Slope Regional Corporation (ASRC) family of companies. ASRC is a private, for-profit corporation that is owned by and represents the business interests of its approximately 14,000 Inupiaq shareholders. As the largest Alaskan-owned company employing over 15,000 people worldwide, ASRC and its subsidiaries are poised for the next era of growth with continued dedication to providing maximum benefit to our shareholders.

We're proud to be recognized as a Best Place to Work by Alaska Business Magazine in 2023, 2024, and 2025, a Most Loved Workplace by Best Practices Institute, and a Best Company to Work For in Alaska by MSN Money, 24/7 Wall St., and Zippia. We've also earned multiple ConocoPhillips Supplier Recognition Awards for Focus on Execution.

JOB SUMMARY

Under the supervision of the Accounts Payable Manager, the Accounts Payable Clerk III performs advanced accounts payable functions, supports accurate and timely financial reporting, and serves as a professional representative of the Company by demonstrating courtesy, tact, sound judgment, and discretion in all interactions.

ESSENTIAL DUTIES

• Ensures the integrity of the Accounts Payable sub-ledger and timely payment of all invoices.
• Works closely with business unit managers to ensure invoices are accurately coded, supported by appropriate documentation, and approved before payment; provides responsive customer service to internal and external stakeholders.
• Ensures vendor payments are processed accurately and on time in accordance with agreed payment terms, Company policies, and applicable internal controls.
• Reviews and verifies employee expense reports for completeness, accuracy, appropriate documentation, and policy compliance, and facilitates timely reimbursement.
• Prepares and processes weekly payment registers and special payment requests.
• Coordinates with ASRC regarding pass-through charges and resolves related discrepancies.
• Coordinates with all departments to review, process, and reconcile monthly intercompany charges.
• Processes prepaid invoices and reconciles the related general ledger account.
• Reviews and processes cell phone invoices for all companies and updates account changes monthly.
• Supports new supplier and vendor setup by validating required documentation and maintaining accurate vendor records.
• Assists the Accounts Payable Manager with wire transfers, Central Treasury payments, payment research, and other duties as assigned.
• Contributes to the General Ledger team's goal of timely and accurate financial reporting by supporting month-end close activities and promptly resolving accounts payable discrepancies.
• Reconciles vendor statements and accounts payable aging, researches discrepancies, and follows up on outstanding credits, invoices, and payment issues.
• Reviews transactions for duplicate invoices, unusual activity, and potential errors; maintains organized supporting documentation and assists with audit requests.
• Other duties will be assigned to this position as needs require.
• Comply with Company and customer policies and procedures.
• Support AES zero-incident safety culture and assume personal accountability and responsibility for safe work practices in all projects, activities, and operations.

REQUIRED EXPERIENCE

• High school diploma or GED required.
• Valid Driver's License required.
• Working knowledge of the full accounts payable cycle, including invoice processing, approvals, payments, reconciliations, and month-end close support.
• Proficiency with Microsoft Excel, accounting systems, and other spreadsheet and office software.
• Proficiency with a ten-key calculator and computer keyboard.
• Ability to work independently, manage competing priorities, meet deadlines, and provide effective service to internal and external customers.
• Strong analytical, research, and problem-solving skills, with a high degree of accuracy and attention to detail.
• Ability to communicate effectively in both written and verbal form.
• Ability to work effectively in a team environment and handle confidential financial and vendor information with discretion.

PREFERRED EXPERIENCE

• At least two years of accounts payable or related accounting experience preferred.

TOTAL REWARDS

ASRC Energy Services, LLC is proud to offer a competitive benefits package aligned with our core ASPIRE values. Our total rewards program is designed to attract and retain top talent while supporting the health, well-being, and professional growth of employees and their families.

• We provide comprehensive medical coverage through the Federal Employee Health Benefits Plan (FEHB), as well as dental and vision insurance.
• Employees are eligible to participate in a 401(k) program with a company match of up to 4% and immediate vesting after just two pay periods.
• To further support employees and their households, we offer access to an Employee Assistance Program (EAP), along with a wide range of supplemental insurance options including voluntary life insurance, short- and long-term disability, accidental death and dismemberment (AD&D), pet insurance, legal services, identity theft protection, hospital indemnity, accident insurance, and critical illness coverage.
• We are also committed to professional development by providing tuition reimbursement opportunities and internal learning resources through our ASPIRE Academy.

To learn more about our full suite of benefits, please visit our benefits page.

WHY WORK WITH US

At ASRC Energy, people come first. We collaborate, value every contribution, and invest in the success of our employees, families, and communities. If you're looking for meaningful work with a company that values safety, integrity, and growth, start your career with ASRC Energy and ASPIRE with us.

Absolute Integrity: We do the right thing because it's the right thing to do.

Safety: Safety is our foundation - we bring it everywhere we go.

People First: We take care of our people, and our people will take care of the business.

Inupiat Heritage: We believe in "one crew, one journey" and honor the values of our founders as we develop the future.

Resilient Family: We encourage the right balance and cultivate strong relationships with our clients and colleagues.

Exceptional Service Quality: We deliver excellence by focusing on client needs and continuously improving our performance.

WORKING ON THE NORTH SLOPE

While working on the North Slope of Alaska, your lodging and food will be provided to you. All camps provide warm meals and options to grab a quick lunch or snack from the spike rooms. Rooms vary from single status to shared rooms where your roommate may work the opposite shift. Wi‑Fi and Internet is free and available within the camp. Services vary depending upon where you are staying; however, most facilities offer housekeeping, self‑serve laundry, commissary, mail, gyms, TV/Theater Room, etc. Each facility will have its own accommodation and policies that will be reviewed upon on‑site orientation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment requirements outlined below are representative of those necessary to successfully perform the essential functions of this position. A post‑offer, pre‑hire Functional Capacity Evaluation (FCE) will be conducted to ensure an employee's ability to safely meet job standards. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. Candidates must be able to comply with the ASRC Energy Driving Records and Motor Vehicle Use Policy, successfully pass a pre‑employment drug test which may include both urinalysis and hair testing, and meet the physical requirements of working in a remote location under arctic conditions. In addition, candidates will be required to pass a Fit‑for‑Duty Exam, complete a background check, and obtain and maintain an access badge for the work location. The availability of this position is contingent upon the Company's continued operational needs once training is completed.

If you need assistance or reasonable accommodation to apply for this position, please contact the ASRC Energy Human Resources Team at (907) 334‑1688.

EQUAL EMPLOYMENT OPPORTUNITY POLICY STATEMENT

We comply with the terms of Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Act (VEVRAA). All decisions pertaining to employment, upgrading, promotion, demotion, transfer, recruitment advertising, recruitment selection, layoff, terminations, training, compensation, benefits, and educational assistance will be executed without regard to race, color, sex, age, national origin, religion, marital status, pregnancy, childbirth or related medical conditions, parenthood, medical condition, disability, status as a protected veteran, sexual orientation, gender, gender identity, genetic information, or any other basis or characteristics prohibited by applicable law.

For more information please visit: Workplace Discrimination is Illegal & Pay Transparency Nondiscrimination Provision

NOTE TO ALL CURRENT EMPLOYEES

It is recommended that all current employees inform their managers when they apply for new positions as leadership will be notified of current employees applying for posted positions.