Accounts Payable Clerk-Full Time 40 hours

Bristol Hospital Incorporated; Bristol (CT); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

403(b) retirement plan

Life insurance

Employee assistance program

Wellness programs

Job summary

Bristol Health is seeking an Accounts Payable Clerk to process invoices, prepare check runs, and enter data into the system with accuracy. You will reconcile discrepancies, match invoices to POs, and generate batches for payments in a fast-paced hospital office environment.

The role emphasizes attention to detail, mathematical aptitude, and a high level of customer service while maintaining organized files and responding to inquiries from departments.

Qualifications

• High School graduate.
• No state/federal licensure or certification required.
• General orientation at time of hire; Fire/Safety/Infection Control annually.

Responsibilities

• Produces accurate check runs on a timely basis.
• Gathers information from invoices and enters it into the computer system.
• Matches invoices to purchase orders or receiving documents; resolves discrepancies.
• Creates BAR batches and prepares manual checks as needed.
• Keeps paid bills files and handles incoming mail and inquiries with good customer service.
• Reconciles vendor statements and assists in preparing internal reports.

Skills

Data entry

Mathematical aptitude

Customer service

Education

High School diploma

Job description

At Bristol Health, we begin each day caring today for your tomorrow. We have been an integral part of our community for the past 100 years. We are dedicated to providing the best possible care and service to our patients, residents and families. We are committed to provide compassionate, quality care at all times and to uphold our values of Communication, Accountability, Respect and Empathy (C.A.R.E.). We are Magnet and received the 2020 Press Ganey Leading Innovator award for our rapid adoption and implementation of healthcare solutions during the COVID-19 pandemic. Use your expertise, compassion, and kindness to transform the patient experience. Make a difference. Make Bristol Health your choice.We offer a comprehensive benefits package designed to support the health, financial well-being, and work-life balance of our employees and their families. Eligible team members have access to medical, dental, and vision insurance, paid time off (PTO) and paid leave, a 403(b) retirement savings plan with company matching, company-paid life insurance, and an array of additional perks including employee assistance and wellness programs. (Exact eligibility and coverage details vary by role and employment status.)Job Summary:Performs various calculating, coding, data entry, filing, copying and other clerical duties to process invoices for payment and posting. Traces back and resolves discrepancies, corrects errors, etc. Uses decision making ability to select invoices for check run.Essential Job Descriptions:Produces accurate check run on timely basis.Gathers appropriate information from invoices and then enters into computer system.Checks mail for last minute items to be included in check run.Select print and edit proof list.Create BAR batch for submission in a check run.Creates manual checks accurately as needed.Maintains paid bills files.Processes receiving documents and purchase orders.Matches the invoice sent to the A/P office to the purchase order or debit memo and receiving document.Checks, analyzes, and resolves discrepancies regarding items, prices, substitutions etc.Assists in proper coding of account numbers for cost centers.Accurately enters invoices into computer system.Accurately files invoices into the open invoice system.Accurately posts reallocation adjustments authorized by individual department heads.Creates daily EDI batches.Closes day and month according to set timelines and procedures.Incurs minimal errors in daily work.Handles incoming mailOpens and distributes mail daily.Redirects mail that has come to A/P area accidentally.Appropriate mail is copied and sent to Department Heads for approvals using the AP approval processDemonstrates dependabilityFollows directions.Completes assigned tasks within time frame.Demonstrates punctuality.Follows the standards for acceptable attendance.Keeps personal phone calls to a minimum.Performs other duties as requiredHandles incoming phone calls and email inquiries appropriately with a high level of customer service.Reconcile vendor statements based on department requirementsBring unusual situations/circumstances to Supervisor's attention on a timely basis.Assists in preparation of various internal and outside reports, such as monthly accruals, IRS reports, WIC reports, Capital Assets etc.Keeps up to date with hospital mandatories.QualificationsEducational / Minimum Requirements:High School graduateState/Federal Mandated Licensure or Certification Requirements:NoneBristol Hospital Mandated Educational Requirements:General orientation at time of hire. Fire/Safety/Infection Control annually. Other programs as mandated by Hospital.Special Requirements:Knowledge of CRT/PC use.Physical Requirements:Must maintain daily flexibility including but not limited to sitting and standing. Requires continual use of computer screen access and data input requiring dexterity and movement.Work Environment:Normal office conditions.Cognitive Requirements:Must be able to think independently, analyze information, execute written and oral instructions, follow directions, speak, write and understand English and have good mathematical aptitude. Ability to stay focused and organized in a production atmosphere.DisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.