Accounts Payable Clerk - Consultant

Baldor Specialty Foods, Inc.; New York (NY); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Medical Benefits

401(k) Plan

Life Insurance

Disability Coverage

Employee Discounts

Commuter Benefits

Career Growth

Job summary

Baldor Specialty Foods, Inc. in New York, NY, is seeking an Accounts Payable Clerk to manage payments and control expenses by processing, verifying, and reconciling invoices.

This role partners with purchasing and vendors to ensure accurate, timely payments in a fast-paced food distribution setting. The ideal candidate has 2+ years of AP experience, strong Excel skills, high attention to detail, and the ability to work independently and as part of a team.

Qualifications

• High school diploma required; college accounting courses preferred.
• 2+ years of Accounts Payable experience.
• Strong organizational skills and attention to detail.
• Proficient in MS Office with advanced Excel and Word.
• Ability to type 60–65 wpm and process high-volume invoices.

Responsibilities

• Review invoices for documentation and approval before payment.
• Process check requests and audit credit card bills.
• Match invoices to checks and obtain signatures; mail/distribute checks.

Skills

MS Excel (Advanced)

Typing 60–65 wpm

Attention to detail

Time management

Team collaboration

Education

High school diploma

Accounting coursework preferred

Tools

MS Office

10-key by touch

Job description

Brief Description

As an Accounts Payable Clerk you will be responsible for administering payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.

Summary/Objective

As an Accounts Payable Clerk you will be responsible for administering payments and controlling expenses by receiving, processing, verifying, and reconciling invoices.

Essential Functions

• Review all invoices for appropriate documentation and approval prior to payment
• Process check requests
• Audit and process credit card bills
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Match checks with invoices, mail checks and file backup copies.
• Pay all produce bills/ non produce bills
• Call and/or email vendors for invoices when needed
• Pay bills in a timely manner, to ensure excellent blue book rating.
• Research short pays/balances to ensure full payments are made.
• Research any differences with invoice and resolve with vendors.
• Pay international vendors and do wire transfers.
• Apply credit ONLY if invoice is over paid.
• Deduct payment, if product is returned and unaccepted.
• Work very closely with the purchasing department.
• Every Friday print ALL checks.
• Paid invoices are boxed away every 3 months.
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Assist in month end closing
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Assist with other projects as needed
• Ensure all payments are made out to out of correct company
• Give invoices to department managers for approval.

Requirements

• 2+ years of Accounts Payable experience
• High school diploma required, college courses in accounting preferred
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable, high degree of accuracy, organizational skills and attention to detail
• Proficient in MS Office, including intermediate to advanced Excel skills and Word, 10-key by touch
• Ability to type 60-65 wpm
• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must have excellent customer service skills
• Must be able to speak clearly and type
• Ability work well under pressure in a fast-paced environment

Summary

About Baldor

Since our beginnings as part of the iconic Greenwich Village retail store, Balducci’s, Baldor has upheld its original promise—to curate and deliver the finest ingredients from around the world. For more than 30 years, we have supported the food industry using cutting-edge logistics, a modern supply chain, and an unwavering commitment to service. Today, we are the trusted distribution partner for top hotels, restaurants, country clubs, hospitals, nursing homes, and culinary professionals across the region.

Benefits

Baldor is committed to supporting the well-being, stability, and long-term success of our employees. We offer a comprehensive and competitive benefits package, including:

• Paid Time Off: Vacation, sick time, paid company holidays & floating holidays
• Company-Paid Medical, Dental & Vision Coverage
• 401(k) Plan with Company Match
• Company-Paid Life Insurance
• Company-Paid Short-Term & Long-Term Disability Coverage
• Employee discounts on Baldor products
• Commuter Benefits
• Career growth and development opportunities

Note: Benefits may vary based on position and employment status.