Accounts Payable Clerk / Bookkeeper

Gastrosav; Savannah (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid time off

Job summary

Gastroenterology Consultants of Savannah PC is seeking a highly organized Accounts Payable Clerk / In‑House Bookkeeper to manage daily accounting for a busy medical practice. The role emphasizes AP, payroll, and precise records in a confidential healthcare setting.

The ideal candidate will be proficient in QuickBooks Online and Bill.com, with strong Excel skills and a professional demeanor. This in‑office position offers a collaborative environment and competitive benefits.

Qualifications

• Minimum of three years of bookkeeping, accounts payable, or general accounting experience.
• Hands-on experience with QuickBooks Online is required.
• Experience with Bill.com or similar AP platform is strongly preferred.
• Strong understanding of AP, payroll, bank reconciliations, and G/L accounting.
• Proficiency in Microsoft Excel, Outlook, and Office.
• Excellent attention to detail, organization, and time management.
• Ability to manage multiple priorities with minimal supervision.
• Ability to maintain confidentiality and exercise professional judgment.

Responsibilities

• Process business and vendor invoices, verify accuracy, code GL accounts, and obtain payment authorization.
• Communicate with vendors to answer questions and resolve discrepancies.
• Schedule payments according to due dates and terms.
• Track payments through Bill.com and QuickBooks Online.
• Ensure invoices are reviewed, approved, and entered on time.
• Maintain vendor files and supporting documentation.
• Reconcile vendor statements and AP balances for accuracy.
• Perform bank and credit card reconciliations.
• Manage employee expenses and company card activity.
• Enter payroll records and manage reconciliations.
• Record daily transactions in QuickBooks Online.
• Assist with month-end and year-end closings and schedules.
• Prepare routine financial reports and assist cash flow/budgeting.
• Coordinate with leadership, payroll providers, and CPA firm.
• Maintain confidentiality of sensitive information.
• Follow internal controls and procedures.
• Assist with special accounting projects.

Skills

Excel

Attention to detail

Organization

Time management

Confidentiality

Follow-through

Multitasking

Professional judgment

Education

Associate or bachelor’s degree in Accounting

Healthcare practice experience

Multi-entity bookkeeping

Budgeting and financial reporting

Tools

QuickBooks Online

Bill.com

Job description

Career Opportunities with Gastroenterology Consultants of Savannah PC

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Gastro Savannah has been providing the highest quality prevention and treatment of digestive diseases in a caring, compassionate manner for 39 years…and counting.

Specializing in the most advanced procedures and technologies, each patient’s care is
managed by our impressive team of board-certified gastroenterologists who are all
leaders in their field. Backed by a highly skilled and friendly staff, GCS is committed to
delivering compassionate care while providing colon cancer screening, diagnosis and
treatment for gastroenterological disorders.
Focusing on improving and maintaining gastrointestinal health, each patient’s care is
managed by our impressive team of nationally recognized physicians who are all
leaders in the field of gastroenterology.

General Summary:
We are seeking a highly organized, detail-oriented Accounts Payable Clerk / In-House Bookkeeper to manage the day-to-day accounting functions of a busy medical practice. The ideal candidate will have strong accounts payable and bookkeeping experience, hands‑on proficiency with QuickBooks Online and Bill.com, and the ability to maintain accurate, timely financial records in a confidential healthcare environment. Employees are expected to exhibit a continuous behavior of professionalism, which includes but is not limited to, treating patients and co‑workers with respect, aligning behavior with customer service principals, maintaining patient confidentiality, abiding by employee guidelines for professional behavior, appearance, and communication, exhibiting teamwork behaviors, being effective in conflict resolution, helping others to understand issues and accept changes, demonstrating high standards of work performance and flexibility, maintaining positive interdepartmental relationships, keeping a positive attitude, adhering to policies and procedures of the organization.

Primary Responsibilities

• Process business and vendor invoices, verify accuracy, assign appropriate general ledger coding, and obtain required payment authorization.
• Communicate with vendors to answer questions, clarify invoice terms, resolve discrepancies, and maintain positive vendor relationships.
• Schedule payments according to invoice due dates and agreed-upon payment terms.
• Track payment schedules and coordinate payments through Bill.com and QuickBooks Online.
• Ensure all invoices are received, reviewed, approved, and entered into the accounting system on a timely basis.
• Maintain accurate and complete payment records, vendor files, and supporting documentation.
• Reconcile vendor statements and accounts payable balances to identify discrepancies and ensure accuracy.
• Perform timely reconciliations of all bank and credit card statements, ensuring transactions are recorded accurately in the general ledger.
• Manage employee expenses, company credit card activity, and related reimbursements.
• Enter and manage payroll, including payroll-related records, reports, and reconciliations.
• Record daily financial transactions and maintain the general ledger in QuickBooks Online.
• Assist with month‑end and year‑end closing procedures, including balance sheet reconciliations and preparation of supporting schedules.
• Prepare routine financial reports for management and assist with cash‑flow monitoring and budgeting.
• Coordinate with practice leadership, payroll providers, and the outside CPA firm as needed.
• Maintain confidentiality of employee, vendor, patient‑related, payroll, and financial information.
• Follow established internal controls, accounting policies, and approval procedures.
• Assist with special accounting and administrative projects as assigned.

Required Qualifications

• Minimum of three years of bookkeeping, accounts payable, or general accounting experience.
• Demonstrated hands‑on experience with QuickBooks Online is required.
• Experience using Bill.com or a comparable accounts payable platform is strongly preferred.
• Strong understanding of accounts payable, payroll, bank reconciliations, credit card reconciliations, and general ledger accounting.
• Proficiency in Microsoft Excel, Outlook, and Microsoft Office.
• Excellent attention to detail, organization, time management, and follow‑through.
• Ability to manage multiple priorities and meet recurring deadlines with minimal supervision.
• Ability to maintain confidentiality and exercise sound professional judgment.

Preferred Qualifications

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Prior experience working for a physician practice, medical group, healthcare organization, or other professional services firm.
• Experience with multi‑entity bookkeeping, payroll administration, budgeting, and financial reporting.
• Familiarity with healthcare privacy and confidentiality expectations.

Schedule and Work Environment

• Full‑time, Monday through Friday.
• In‑office position supporting the practice’s administrative and financial operations.
• Professional, team‑oriented work environment.

Compensation and Benefits

• Competitive compensation based on experience.
• Paid time off and paid holidays.
• Health insurance and retirement benefits, if applicable.

Equipment Operated:

Standard office equipment and supplies.

Medical office setting.

Mental/Physical Requirements:

Varied activities include sitting, lifting, turning, stooping, and reaching.