Accounts Payable Clerk

Hubbard Construction Company; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Hubbard Construction Company is seeking an Accounts Payable Clerk to process vendor invoices and payments, ensure proper coding, and maintain accurate records in an in-office role.

You will reconcile statements, support month-end close, and coordinate with project managers while upholding internal controls and regulatory requirements.

Qualifications

• High school diploma or GED required; 3+ years in accounting preferred.
• Must understand work directions and communicate with Project managers and colleagues.
• Well organized and detail oriented with strong MS Office and Excel skills.
• SAP experience is preferred; Notary is a plus.

Responsibilities

• Process vendor invoices accurately and timely for disposal, transportation, equipment, maintenance, fuel, and operations.
• Review invoices for proper coding, approvals, and supporting documentation; ensure policy compliance.
• Match PO, receiving records, and invoices before payment.
• Enter AP transactions into the accounting system and maintain records.
• Prepare and process weekly and monthly payment runs (checks, ACH, wires).
• Reconcile vendor statements and investigate discrepancies or payment inquiries.
• Communicate with vendors, operators, service providers, and internal teams about invoices.
• Maintain vendor files and tax documentation per policy and regulatory requirements.
• Assist with month-end/year-end closings via reconciliations and accruals.
• Maintain confidentiality and ensure compliance with accounting standards and policies.
• File Monthly Franchise Reporting and Payments; file Notice to Owners and process lien releases.
• Answer phone and email inquiries regarding invoices; process invoices for Orlando Paving.
• Perform other duties as assigned.

Skills

MS Office proficiency

Advanced Excel

Communication

Detail oriented

Education

High school diploma or GED

Notary preferred

Tools

SAP

Job description

100+ Years of Experience at Work for You!

Since 1920, the professional men and women of Hubbard Construction have literally paved the way for hundreds of public and private projects that have supported Florida's rise to prominence.

Hubbard is one of Florida's largest heavy civil construction companies. We are proud to be a part of Florida's history and we are eager to continue to serve the Florida market and beyond.

The scope of Hubbard's work includes complex highway projects, site development, paving, utility and drainage systems, surveying, RAP and hot mix sales, and state-of-the-art bridge building. We provide multiple delivery systems in design-build, bid-build, public/private-partnerships and design-build finance.

Hubbard Construction's parent company, Vinci, operates through a network of 330 agencies and 770 production sites, in 17 countries around the world.

General Description

The Accounts Payable Clerk within the Accounting Department at Hubbard Construction Company/Mid Florida Materials is responsible for the accurate and timely processing of vendor invoices and payments. This role ensures that all invoices are properly reviewed, approved, coded, and entered into the accounts payable subledger in accordance with company policies and procedures. Responsibilities include verifying supporting documentation, maintaining accurate financial records, and facilitating timely payments to vendors and creditors. This position is an in-office, non-exempt role.

Key Duties

• Process vendor invoices accurately and timely for disposal, transportation, equipment, maintenance, fuel, and operational expenses.
• Review invoices for proper coding, approvals, supporting documentation, and compliance with company policies.
• Match purchase orders, receiving records, and invoices to ensure accuracy before payment.
• Enter accounts payable transactions into the accounting system and maintain accurate records.
• Prepare and process weekly and monthly payment runs, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and investigate discrepancies, billing issues, and payment inquiries.
• Communicate with vendors, landfill operators, service providers, and internal departments regarding invoice and payment matters.
• Maintain vendor files, tax documentation, and payment records in accordance with company and regulatory requirements.
• Assist with month-end and year-end closing activities by preparing account reconciliations and accruals.
• Maintain confidentiality of financial information and company records.
• Ensure compliance with applicable accounting standards, company policies, and regulatory requirements.
• File Monthly Franchise Reporting and Payments to the reporting authority.
• File Notice to Owners (NTO) and process lien releases.
• Answer phone and email questions regarding our customers’ invoices.
• Process invoices for Orlando Paving Company and perform month end tasks.
• Other duties as assigned.

Education and Experience.

• A high school diploma or general education degree (GED) is required.
• 3+ years’ experience in the accounting field.
• Must be able to understand work directions and communicate effectively with Project managers and fellow employees.
• Must be well organized and detail oriented.
• Must be proficient with MS Office, including advanced knowledge of Microsoft Excel is required.
• Prior SAP experience is preferred.
• Prior construction, asphalt or waste management accounting experience preferred.
• Notary preferred

Physical Demands.

• Frequent ability to sit for prolonged periods of time;
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.

Work Environment.

• Work generally is performed in an office environment, although periodic visits to construction sites and manufacturing facilities may be required.
• Noise level in the typical office work environment is quiet.

Company Benefits.

• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. We promote a Drug-Free Workplace.

Blythe Construction, Inc. - Hubbard Construction Company - Northeast Paving - Sunmount Paving - Virginia Paving Company, are hereby referred to as VINCI CONSTRUCTION USA

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Blythe Construction, Inc.:

Phone: [phone]

Hubbard Construction Company:

Phone: [phone]

Eurovia Atlantic Coast, LLC:

Phone: [phone]

VINCI CONSTRUCTION USA is an Equal Opportunity Employer.

VINCI CONSTRUCTION USA is committed to providing a fair and equal employment opportunity workplace. All hiring and promotional decisions are made without regard to race, color, religion, sex (including pregnancy), genetic information, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other status that is protected by federal, state, or local law.

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If you want to view the Pay Transparency Policy Statement, please click the link: English