Accounts Payable Clerk

Leoforce; San Felipe Pueblo / Katishtya (NM); On-site; USD 28,000 - 33,000; Full time

Job summary

Leoforce in the United States is seeking a detail-oriented Accounts Payable Clerk to support accurate invoice processing and vendor payments. You will report to the Finance Supervisor and collaborate with the Financial Consultant to maintain records, resolve discrepancies, and follow financial policies and applicable regulations.

This contract-to-hire role is office-based in San Felipe Pueblo, NM, with standard hours and potential for overtime.

Qualifications

• High school diploma or GED required; higher degree preferred.
• 4–5 years related experience or equivalent.
• Knowledge of AP processes, coding, and compliance.

Responsibilities

• Receive, review, log, code, and enter invoices with proper docs.
• Prepare checks and process outgoing payments per policy.
• Verify, classify, and record AP transactions.
• Reconcile vendor accounts and statements; resolve discrepancies.
• Maintain vendor files including W-9s and IDs.
• Review contracts to verify payment details and discrepancies.
• Assist with bank reconciliations and month/year-end AP tasks.
• Support policies compliant with federal, state, tribal rules.

Skills

Attention to detail

Organization

Communication skills

Education

High school diploma or GED

Associate’s or Bachelor's degree preferred

Tools

MIP Accounting Software

Job description

Experience: Mid Level

Salary: $20 - $24 per hour

Job Details

Our client is seeking a detail-oriented Accounts Payable Clerk to support accurate, efficient, and timely invoice processing and vendor payments. Reporting to the Finance Supervisor, this individual will collaborate with the finance team and Financial Consultant to maintain accurate records, resolve discrepancies, and follow financial policies and applicable regulations.

Key Responsibilities

• Receive, review, log, code, and enter invoices, ensuring proper documentation and assignment to the correct accounts.
• Prepare checks and process outgoing payments in accordance with established financial policies and procedures.
• Verify, classify, and record accounts payable transactions.
• Reconcile vendor accounts and monthly statements, investigate discrepancies, and coordinate resolutions.
• Establish and maintain vendor files, including W-9s, federal identification information, and supporting documentation.
• Review contracts and estimates to verify payment details and resolve discrepancies.
• Assist with bank reconciliations, expense reports, and accounts payable month‑end and year‑end activities.
• Support the Financial Consultant with financial policies and practices that comply with federal, state, and tribal requirements.
• Assist with HUD reviews, audits, and requests from other oversight agencies.
• Develop a working understanding of HUD Indian Housing and other federal housing programs.
• Review and help maintain appropriate insurance coverage for the organization’s operations and responsibilities.
• Perform additional duties as assigned by leadership.

Qualifications

• High school diploma or GED required; an associate’s or bachelor’s degree is preferred.
• Four to five years of related experience and/or training, or an equivalent combination of education and experience.
• Knowledge of accounts payable processes, invoice coding, vendor reconciliations, and payment documentation.
• Understanding of W‑9 requirements, sales tax considerations, and other accounts payable compliance matters.
• Experience with MIP Accounting Software preferred.
• Experience working with tribes or tribal governments preferred.
• Strong attention to detail, organization, and communication skills.
• Current New Mexico driver’s license required.

Work Environment

This position is primarily office‑based and may involve lifting and carrying office supplies, stooping, walking, and occasional outdoor tasks. Standard hours are Monday–Friday, 8:00 a.m.–5:00 p.m.; some evening or weekend work may be required. This is a contract‑to‑hire position.

A bit about us:

Our client is a tribal housing authority dedicated to serving local families while honoring tribal traditions. Their team brings together financial accountability, collaboration, and community service to support housing programs. With a culture that values employee development and wellness, our client offers an opportunity to build your career while contributing to meaningful work.

Why join us?

Meaningful work: Use your accounting skills to support housing services that benefit local families.

Collaborative environment: Work closely with the Finance Supervisor and Financial Consultant.

Professional development: Build experience in tribal housing finance, compliance, and federally funded programs.

Consistent schedule: Primarily Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional evening or weekend work.

San Felipe Pueblo, NM, US