Accounts Payable Clerk

Haddad Plumbing; Newark (NJ); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan with Company Match

Paid Time Off (PTO)

Paid Holidays

Paid Vacation

Career Growth Opportunities

Job summary

Haddad Plumbing and Heating Inc. is seeking an Accounts Payable Clerk to join our Finance team in Newark, NJ. You will handle accurate invoicing, three-way matching, and timely payments to vendors to keep operations running smoothly.

The role requires solid accounting basics, strong organizational skills, attention to detail, and proficiency with MS Office. Experience with Sage 100 Contractor is a plus, and bilingual abilities are a plus.

Qualifications

• Strong understanding of basic accounting principles.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management skills.
• High attention to detail and ability to work independently.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Process vendor invoices, expense reports, and payment requests accurately.
• Perform three-way matching of purchase orders, receiving documents, and invoices.
• Verify invoice details, including pricing, quantities, and tax compliance.
• Prepare payments for management approval.
• Maintain vendor records and perform reconciliations.
• Resolve invoice discrepancies and payment issues with vendors.
• Reconcile accounts payable subledgers to the general ledger.
• Support month-end and year-end close processes.
• Respond to vendor and internal inquiries regarding payment status.
• Assist with audits and ensure adherence to policies.
• Monitor tax-exempt transactions and maintain documentation.
• Assist with credit card and bank reconciliations as needed.
• Track and manage employee reimbursements.
• Perform additional duties as assigned.

Skills

Accounting principles

Organization & time management

Communication skills

Interpersonal skills

Detail-oriented

Education

Associate's degree in Accounting

Additional two years of experience in lieu of degree

Tools

Microsoft Office Suite

Sage 100 Contractor

Job description

Haddad Plumbing and Heating Inc. is seeking an Accounts Payable Clerk to join our Finance team. The Accounts Payable Clerk is responsible for the accurate and timely processing, tracking, and management of company invoices and payments.

Responsibilities:

• Process vendor invoices, expense reports, and payment requests accurately and efficiently
• Perform three-way matching of purchase orders, receiving documents, and invoices
• Verify invoice details, including pricing, quantities, and tax compliance
• Prepare payments for management approval
• Maintain vendor records and perform weekly and monthly reconciliations
• Resolve invoice discrepancies and payment issues with vendors
• Reconcile accounts payable subledgers to the general ledger
• Support month-end and year-end close processes
• Respond to vendor and internal inquiries regarding payment status and account activity
• Assist with audits and ensure adherence to company policies and procedures
• Monitor tax-exempt transactions and maintain proper documentation
• Assist with credit card and bank reconciliations as needed
• Track and manage employee reimbursements
• Perform additional duties as assigned

Required Education and Experience

• Strong understanding of basic accounting principles
• Strong organizational, multitasking, and time-management skills
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to work independently and collaboratively
• High attention to detail and ability to quickly learn new processes and systems
• Proficiency with Microsoft Office Suite
• Punctual, dependable, and professional

Preferred Education and Experience

• Associate's degree in Accounting or two additional years of experience in lieu of a degree
• Three (3) or more years of accounts payable experience
• Experience with Sage 100 Contractor preferred
• Ability to work independently in a fast-paced environment
• Bilingual in Spanish or Portuguese is a plus

Compensation:

$50,000 - $60,000 Annually

Benefits Include:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO)
• Paid Holidays
• Paid Vacation
• Opportunities for Career Growth and Advancement

Position Type and Expected Hours of Work

This is a Full-Time position. Days and hours of work are Monday through Friday, 8:00 a.m. – 5:00 p.m.