Accounts Payable Clerk

SOUTHERN OREGON ORTHOPEDICS; Medford (OR); On-site; USD 42,000 - 62,000; Full time

Job summary

SOUTHERN OREGON ORTHOPEDICS is seeking an Accounts Payable Clerk to handle invoice processing, payments, and vendor communications from our Medford, OR office. The role supports general accounting functions and ensures timely, accurate financial records.

The ideal candidate will have 2+ years of AP experience, proficiency in Excel, and working knowledge of QuickBooks Online. This full-time in-office position involves ~30 hours/week with standard office duties.

Qualifications

• High school diploma or equivalent required.
• Associate degree in accounting, finance, business administration, or related field preferred.
• At least two years of experience in accounts payable, bookkeeping, or related field required.

Responsibilities

• Review, code, and process vendor invoices accurately and promptly.
• Prepare and process vendor payments according to established schedules.
• Verify invoices have documentation and authorization before payment.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized electronic financial records and GL coding.
• Assist with GL reconciliations and multi-company transactions.
• Provide managers with requested financial reports and data.
• Support balance sheet and bank reconciliations as assigned.

Skills

AP knowledge

Excel proficiency

QuickBooks Online

Multi-company

Attention to detail

Education

High school diploma

Associate degree in accounting

Tools

Microsoft Excel

QuickBooks Online

Job description

Description

Position Title: Accounts Payable Clerk

Reports to: SOOI Controller

Position Status: Full-Time, 30 hours per week. Benefit eligible

Location: OOC, in office

POSITION SUMMARY

Responsible for accurately processing invoices, issuing vendor payments, maintaining financial records, and supporting general accounting functions for the organization. Works closely with vendors, managers, and members of the administrative team to ensure payments and financial information are processed accurately, securely, and on time.

ESSENTIAL COMPETENCIES/PERFORMANCE EXPECTATIONS INCLUDE THE FOLLOWING

• Review, code, and process vendor invoices accurately and promptly.
• Prepare and process vendor payments according to established payment schedules and approval procedures.
• Verify that invoices include appropriate documentation and authorization before payment.
• Reconcile vendor statements, research discrepancies, and respond professionally to vendor inquiries.
• Maintain organized and accurate electronic financial records.
• Assist with General Ledger account reconciliations and accurately assign General Ledger codes.
• Process and track transactions involving multiple companies or business entities.
• Provide managers with requested financial reports and supporting data.
• Assist with balance sheet and bank reconciliations, as assigned.
• Protect confidential employee, vendor, patient, and organizational information.
• Follow organizational policies, internal financial controls, and applicable ASC compliance requirements.
• Provide additional accounting and administrative support and perform other duties as assigned.

SKILLS/KNOWLEDGE/ABILITY

• Accounting Knowledge: Experience with General Ledger coding and multi-company transactions.
• Knowledge of standard accounts payable and bookkeeping practices.
• Computer Skills: Intermediate proficiency in Microsoft Excel. Working knowledge of QuickBooks Online is preferred.
• Reconciliation Skills: Ability to identify and resolve invoice or payment discrepancies. Experience completing balance sheet and bank reconciliations is preferred.
• Organization: Strong attention to detail, record-retention, and time-management skills. Ability to maintain complete financial records and meet payment due dates and project deadlines.
• Interpersonal: Communicates professionally with vendors, managers, and coworkers. Demonstrates effective written and verbal communication skills, professional conduct, and a professional appearance.
• Confidentiality: Ability to appropriately handle confidential and sensitive employee, vendor, patient, and organizational information.
• Judgment: Ability to work independently and collaboratively, manage multiple priorities, and follow established accounting procedures and internal controls.

MACHINES, EQUIPMENT, WORK AIDES

Computer, telephone, printer, scanner, Microsoft Excel, QuickBooks Online, and other standard office and

accounting systems.

Requirements

MINIMUM REQUIREMENTS

Education/Experience:

• High school diploma or equivalent required;
• Associate degree in accounting, finance, business administration, or a related field preferred.
• At least two (2) years of experience in accounts payable, bookkeeping, accounting, or a related field required.

PREFERRED QUALIFICATIONS

• Associate degree in accounting, finance, business administration, or a related field.
• Working knowledge of QuickBooks Online.
• Experience completing balance sheet and bank reconciliations.
• Previous experience in a healthcare or ambulatory surgery center environment.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• In-office position at OOC for approximately 30 hours per week during standard office hours.
• Occasional overtime may be required during month-end processing, audits, or other peak periods.
• Work is primarily performed in a standard office environment and requires prolonged periods of sitting and working at a computer.
• Must be able to communicate effectively in person, by telephone, and electronically.
• Must be able to occasionally lift and carry office materials weighing up to 20 pounds

Eligibility: All employees must be able to provide proof of identity and authorization to work in the United States.