Accounts Payable Clerk

Retina Consultants of South Carolina; Ladson (SC); On-site; USD 50,000 - 60,000; Full time

Job summary

Retina Consultants of South Carolina is seeking a Staff Accountant / AP to manage the full accounts payable cycle across fifteen locations and twelve physicians, and to support month-end close with the Accounting & Capital Projects Manager.

This hands-on role requires independent work, strong attention to detail, and the ability to handle high transaction volume while maintaining audit-ready AP files and accurate vendor records.

Qualifications

• 3+ years of accounts payable or general accounting experience.
• Experience supporting month-end close, including journal entries, accruals, and bank reconciliations.
• Proficiency in Microsoft Excel; experience with NetSuite or similar accounting software.
• Ability to work independently across multiple locations.

Responsibilities

• Own the full AP cycle across 15 locations, including invoices, payments, and reconciliations.
• Match invoices with PO and receiving docs; process weekly/bi-weekly payments.
• Prepare journal entries for AP, accruals, and prepaid expenses; support month-end close.
• Maintain fixed asset inventory and coordinate vendor/equipment purchases.
• Coordinate FF&E and equipment purchases; manage vendor relations and filings.

Skills

Attention to detail

Time management

Communication

Independence

Education

Associate or Bachelor's degree in accounting/finance/business

Tools

NetSuite

Job description

The Staff Accountant / AP is a combined accounting role responsible for managing all accounts payable activity across RCSC's fifteen locations and twelve physicians, while also supporting the month-end close process in partnership with the Accounting & Capital Projects Manager. This role owns the full AP cycle — invoice processing, vendor payments, reconciliations, credit card management, and compliance filings — and contributes to broader accounting functions including bank reconciliations, accruals, journal entries, and fixed asset tracking. It is a hands-on, detail-oriented position suited for an accounting professional who can work independently, manage high transaction volume, and grow into a full accounting partner over time.

Accounts Payable

• Own the full AP cycle — invoice processing, payments, vendor management, and reconciliations across 15 locations
• Process vendor invoices accurately and in a timely manner across all 15 locations
• Match invoices with purchase orders and receiving documentation
• Prepare and process weekly or bi-weekly check runs and electronic payments
• Maintain vendor files and respond to vendor inquiries
• Reconcile vendor statements and resolve discrepancies
• Maintain organized and audit-ready AP documents
• Assist in preparing 1099s
• Complete business license renewals in a timely manner
• Coordinate annual property tax calculations prior to year-end
• Complete cost analysis for vendors as needed

Month-End Close Support

• Assist the Accounting & Capital Projects Manager with the monthly close process
• Prepare and post journal entries related to AP, accruals, and prepaid expenses
• Perform bank reconciliations across accounts and locations
• Support accrual entries and ensure expenses are recorded in the correct period
• Maintain close documentation and support audit-ready workpapers
• Identify and escalate discrepancies or variances to the Accounting & Capital Projects Manager

Credit Card Management

• Input all credit card transactions into NetSuite in a timely manner
• Ensure all credit card transactions have complete supporting documentation
• Reconcile credit card accounts to the general ledger monthly

Fixed Asset Management

• Maintain a current fixed asset inventory for all office locations, including equipment, computers, and furniture
• Record model and serial numbers for all assets for insurance and repair reference purposes
• Update the fixed asset tracker when new equipment is purchased, repaired, retired, or relocated
• Coordinate with Robert Hicks to obtain physician and leadership authorization for high-dollar repairs or new equipment purchases

Vendor & Purchasing Coordination

• Manage FF&E and medical equipment purchasing under the direction and oversight of the Accounting & Capital Projects Manager
• Identify vendors and build working relationships with third-party suppliers
• Coordinate computer and equipment purchases; notify bookkeeping of any satellite office visits or installations for proper location coding
• Assist with on-site projects as needed

Qualifications

• Associate or bachelor's degree in accounting, finance, or business preferred
• 3+ years of experience in accounts payable, general accounting, or a combined AP/accounting role
• Experience supporting month-end close, including journal entries, accruals, and bank reconciliations
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential financial information
• Proficiency in Microsoft Excel; experience with NetSuite or similar accounting software preferred
• Multi-state sales and use tax filing experience a plus
• Strong communication and time-management skills
• Ability to work independently and prioritize in a fast-paced, multi-location environment

Compensation

$50,000 - $60,000