Accounts Payable Clerk

Precision Build; Gibsonton (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading construction company seeks an Accounts Payable Clerk/Administrative Assistant to support financial processes and vendor communication. The role requires keen attention to detail and proficiency in accounting tools. Ideal candidates will have a strong customer service orientation and at least 2 years of experience in administrative roles, contributing to efficient operations and compliance with accounting standards.

Qualifications

• Minimum 2 years in business or related administrative support positions.
• Able to type 40 WPM minimum.
• Experience with accounting procedures and tax laws.

Responsibilities

• Perform timely vendor invoice entry with attention to detail.
• Communicate with vendors and departments for process accuracy.
• Monitor flow of documents and ensure data accuracy.

Skills

Attention to detail

Effective communication

Customer service orientation

Education

Minimum 2 years in administrative support

Tools

Excel

Word

Acumatica

Job description

General Responsibilities

• Perform timely vendor invoice entry into accounts payable system with direction from staff accountant regarding GL coding for multiple divisions. High attention to detail required.
• Communicate with vendors by phone or email as needed to carry out assigned tasks.
• Communicate with clarity across company departments, including high-level personnel, to generate and provide timely and accurate information.
• Monitor and control the flow of documents between project managers, production, and accounting departments as applicable to job duties, to ensure accuracy in posting customer and vendor information, job costing and other job data, inventory control, and the approval and payment of AP invoices.
• Generate and/or update job, customer, and vendor records from various sources as required.
• Initiate correct sales/use tax status regarding customers, jobs, and vendors.
• Request and maintain insurance certificates and lien releases on applicable subcontractors/vendors as directed.
• Handle travel arrangements for company personnel as needed, including last-minute or mid-trip changes, within predetermined and agreed-upon time boundaries.
• Proficient use of technology to perform duties with expedience and accuracy.
• Collaborate with internal team members and communicate with external stakeholders and enhance continuous improvement.
• Perform additional administrative/accounting functions as needed by management for staff backup which may include confidential or otherwise proprietary information.
• Special project involvement as requested.
• Performs all other job duties and responsibilities, as assigned.

Position Requirements

Knowledge & Experience

• Minimum experience of 2 years in business or related administrative support positions. Communicate effectively and clearly. Type 40 WPM minimum.
• Working proficiency with computerized accounting and data processing tools including Acumatica, Excel, and Word.
• General understanding of basic accounting procedures, Sales tax laws, job costing, project billing, subcontracts, receiving documents, etc.
• Excellent understanding of the company’s business goals and objectives, including managing cost and time on projects.
• Complete understanding and adherence to comprehensive safety standards.

Job Description – Accounts Payable Clerk/Administrative Assistant (cont’d)
Personal Attributes

• Strong customer-service orientation toward internal and external partners.
• Excellent written, oral, and interpersonal communication skills.
• Ability to communicate ideas in both technical and user-friendly language.
• Self-motivated and directed, with high attention to detail.
• Able to prioritize and execute tasks in a high-pressure environment.
• Experienced and comfortable in team-oriented, collaborative environments.

Work Conditions

• Sitting for extended periods.
• Dexterity of hands and fingers to operate a computer and peripherals.
• Able to participate/communicate in training sessions, and meetings.
• Daily involvement with Project Managers, Vendors, and Accounting Department.
• Reports to Corporate Controller.
• Hours are capped at 44 maximum per week, until further notice.