Accounts Payable Clerk

Glen Ivy Hot Springs Inc; Corona (CA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Free entry

Friends & family rate

40% off services

25% off retail

Birthday gift card

Summer giveaways

Paid sick time

Medical insurance

401k

Job summary

Glen Ivy Hot Springs Inc. in Corona, CA seeks an Accounts Payable Clerk to manage high-volume vendor invoices, 3-way match, and month-end close under the Director of Finance.

The role requires Excel proficiency, experience with AP processes, and ability to work independently in a hospitality-focused environment; QuickBooks or M3 familiarity is a plus.

Qualifications

• College degree in Accounting, Finance, or Business Admin preferred with related experience.
• Hospitality experience is a plus.
• Experience managing accounts payables.
• Familiarity with corporate payment practices.
• Strong communication skills for internal coordination.

Responsibilities

• Accounts Payable: prompt payment of vendors and accurate record-keeping.
• 3-way match data entry for high-volume AP invoices.
• Reconcile credit card statements (Home Depot, AMEX).
• Code AP invoices by department and sub-department.
• Assist in month-end close and AP balance reconciliation.

Skills

Excel

Attention to detail

Communication skills

Mathematical skills

Independent work

Education

College degree in Accounting, Finance, or Business Admin

Tools

M3

QuickBooks

Job description

About Glen Ivy:We pride ourselves on being everyone’s resort. A destination like no other. Whatever you come for: a day with friends or family, a wellness escape, top therapeutic treatments, healthy food or our beautiful pools and lush landscape, the team at Glen Ivy guarantees to make your day special, seamless and above all unforgettable.Benefits/Perks at Glen Ivy:Resort privileges- employees get in for free!Friends and Family Resort rate40% off services25% off retailBirthday gift card12 weeks of summer giveawaysPaid sick time1.5 pay on select holidaysMedical/Dental/Vision/Life insurance (FT/PT only)401k benefitsHours of operation:Monday-Sunday 9am-5pm (November-April)Monday-Thursday 9am-5pm and Friday-Sunday 9am-9pm (May-October)Position Summary:This position reports to the Director of Finance and will be responsible for a wide range of functions to help Glen Ivy Hot Springs streamline its accounting process. The duties and responsibilities would include, but not limited to the following:Responsible for accounts payable cycle through timely, accurate and consistent data entry and reconciliation of vendor invoices using 3 way match processReconcile credit card statements (Home Depot and AMEX)Review POs for accuracyOther A/P and accounting duties as assigned to support departmentMust be able to research and resolve numerical problems, be detail-oriented and operate with a high degree of accuracy and initiative. Ability to work independently, prioritize multiple tasks as well as cohesively with a team. This candidate is required to possess strong organizational skills and excellent communication skills with DOF, Controller, senior leadership and all co-workers. Prefer candidates with previous hospitality accounting experience.Position Qualification RequirementsEducation/Training:College degree in Accounting, Finance, or Business Admin preferred with related experience.Hospitality experience is a plus.Experience:Experience managing accounts payablesFamiliarity with corporate payment practicesEffective oral and written communication skills to include various teaming interactions, performance feedback, employee development, and coaching skillsDemonstrate team leadership and management skills including facilitation and conflict resolution through collaborative problem solvingExperience using Excel is a mustExperience using M3 is a plusExperience using Quickbooks is a plusJob-Related Skills:Ability to work to deadlines and in high-volume of transactionsAbility to make decisions, not afraid to ask questionsAbility to handle a high level of paperwork and data entry in an organized and timely fashionUnderstand the \"bigger picture\" of the accounting processPassion for accounting with eagerness to learn and growProblem Sensitivity- Ability to tell when something is looks wrong or is likely to go wrongAbility to adhere to company and departmental policiesPrecise attention to detail and strong mathematical skillsAbility to work efficiently and effectively in an independent environmentAbility to reconcile account transactions to ending balances and external report totals (Resort Suite/Book4time/Simphony)Excellent communication and organizational skills with a strong attention to detailSelf starter, resourceful and self managedEssential Duties & Responsibilities: The Accounts Payable Clerk is responsible for:Accounts PayableThis position is responsible for the prompt payment of vendors and the maintenance of accurate and timely records of expenditures within the budget and according to authorized purchase orders. These responsibilities include:Develops, implements, and maintains systems, procedures and policies for accounts payable functions to ensure adherence to company guidelines.Manages accounting functions including maintenance of accounts payable cycle ensuring completeness, accuracy and timeliness.Responsible for completing and retaining all new vendor and credit applications (including but not limited to bank & trade, ACH and W9 information).Utilizing a 3 way match process, data entry of high volume accounts payable invoices are handled consistently and accurately.Knowledge and ability to properly code AP invoices per department and sub-department.Responsible in resolving any invoice discrepancies with Purchasing Coordinator and Warehouse Coordinator.Maintain a month end checklist of late invoicing vendors to ensure accounts are complete before close of AP.Manages monthly closing of financial records for Accounts Payable and posting of month end reconciling the month end balance per the AP Aging to the trial balance.Responsible for calculating and preparing the monthly estimates and quarterly sales tax returns.Responsible for managing the Company’s regulatory requirements including:Maintain listing of active and current contracts keeping authorized signer of upcoming renewal dates.Conduct and organize annual supplier performance procedure for all identified vendors working with multiple managers to ensure timely informationPrepare and keep current paperwork for multiple county, state and city licenses and permitCommunicationsDetail: This position requires strong communication both within the accounting department and within the organization.This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in workload, rush jobs or technological advances.)