Accounts Payable Associate

Boys & Girls Clubs of America; St. Louis (MO); On-site; USD 30,000 - 40,000; Part time

Job summary

Boys & Girls Clubs of Greater St Louis seeks an Accounts Payable Clerk to manage and verify invoices, ensuring financial operations are sound. This part-time position requires organizational skills and a Bachelor's degree in Finance, Business, or Accounting. Join our mission to support youth development by ensuring efficient financial processes.

Qualifications

• 3-5 years of progressive experience in accounts payable or related financial functions.
• Strong understanding of basic accounting principles.
• Proficient in Word and Outlook.

Responsibilities

• Manage and verify invoices for accuracy and compliance.
• Log invoices and payments into the accounts payable ledger.
• Reconcile invoices and payments for accuracy.

Skills

Attention to detail

Strong organizational skills

Excellent communication skills

Education

Bachelor’s degree in Finance, Business, or Accounting

Tools

QuickBooks Premier Nonprofit Edition

Excel

Job description

Job Description – Accounts Payable , Finance At Boys & Girls Clubs of Greater St Louis, we are dedicated to inspiring and enabling youth to reach their full potential. Our programs focus on academic success, good character & citizenship, and healthy lifestyles, serving thousands of young people throughout the Greater St Louis area. Our mission is to develop youth into positive contributors to our community, and your role helps ensure our operations are financially sound and efficient.

Job Title: Accounts Payable, Finance

Location: Herbert Hoover Club

Department: Finance

Reports To: Director of Finance

FLSA Status: non exempt, hourly

Hours: Part-Time (20-25 hours/week)

Position Overview The Accounts Payable Clerk is responsible for managing the organization’s bills, maintaining the accounts payable ledger, and ensuring a smooth payment cycle. The role involves processing, verifying, and reconciling invoices to accurately control expenses, support administrative operations and uphold financial integrity. This position requires attention to detail, strong organizational skills, and the ability to support the organization’s mission through efficient financial processes.

Key Responsibilities

● Process and verify invoices, ensuring accuracy and compliance with organizational policies.

● Log all invoices and payments into the accounts payable ledger accurately and promptly.

● Maintain comprehensive records of accounts, including invoices, credit card charges, purchase orders, and statements.

● Respond to vendor inquiries regarding payments and account status.

● Schedule and ensure timely disbursement of payments to vendors and service providers.

● Reconcile processed invoices and payments, comparing system reports to balances for accuracy.

● Assist with preparing monthly financial reports related to accounts payable activities.

● Review and verify employee expense reports and reimbursements.

● Support continuous improvement of payment and invoicing processes.

● Maintain confidentiality and integrity in handling all financial data.

● Perform other related duties as assigned to support the organization’s financial health.

Qualifications

● Bachelor’s degree or equivalent in Finance, Business, or Accounting from an accredited college or university.

● 3-5 years of progressive experience in accounts payable or related financial functions; nonprofit experience a plus.

● Strong understanding of basic accounting principles and practices.

● Proficiency in QuickBooks Premier Nonprofit Edition (Accounts Payable module).

● Advanced skills in Excel, including formulas, pivot tables, and data management.

● Excellent verbal and written communication skills.

● Proficient in Word and Outlook.

● Strong interpersonal skills and ability to work collaboratively.

● Punctual, organized, and detail-oriented with strong project management skills. Physical & Work Requirements

● Ability to sit for extended periods and lift up to 10 lbs.

● Comfortable with occasional evening/weekend work and regional travel.

● Works in indoor environments with variable noise levels.

Core Competencies

Mission-Driven: Aligns financial operations with the mission and goals of BGCSTL.

Integrity: Demonstrates ethical behavior, confidentiality, and fiscal responsibility.

Excellence: Delivers high-quality work and fosters a culture of continuous improvement.

Collaboration: Builds effective teams and values feedback and inclusion.

Accountability: Meets deadlines, follows procedures, and ensures compliance across functions.

Additional Information

● Completion of organizational and departmental orientation required.

● Attendance at staff meetings and trainings as directed by the President.

● Responsible for compliance with all BGCSTL policies and procedures.