Accounts Payable Associate

System One; Miami (FL); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Dental and vision benefits

Job summary

System One is seeking an Accounts Payable Associate in Miami, Florida. The role requires managing Housing Assistance Payments, ensuring financial accuracy, and coordinating check runs.

The successful candidate will have at least two years of experience in fiscal management, advanced Excel skills, and proficiency in accounting principles.

Eligible employees receive comprehensive health and welfare benefits as well as retirement plans.

Qualifications

• Minimum of two years of recent experience in fiscal management or related field.
• Advanced proficiency in Microsoft Excel is required.
• Strong knowledge of accounting principles and practices needed.

Responsibilities

• Prepare, review, and process Housing Assistance Payment data files.
• Coordinate monthly and supplemental check runs.
• Manage collection, validation, and reconciliation of payment data.

Skills

Fiscal management

Advanced Microsoft Excel

Accounting principles

Analytical skills

Communication skills

Education

Bachelor's degree in finance or accounting

Tools

Public Housing Authority (PHA) software

Job description

Job Title: Accounts Payable Associate
Location: Miami, Florida
Type: Direct Hire
Compensation: $45,000.00 - $55,000.00
Contractor Work Model: Onsite
Hours: 40.0

Responsibilities

• Prepare, review, and process Housing Assistance Payment (HAP) data files, ensuring all payment information is accurate, approved, and processed timely.
• Coordinate monthly and supplemental check runs, including payment approvals and disbursement activities to ensure accurate payments to landlords and vendors.
• Manage the collection, validation, and reconciliation of HAP‑related payment data and review payment reports to identify and resolve discrepancies.
• Support the full HAP contract payment lifecycle, including unit reconciliations, owner setup, payment documentation, and maintenance of accurate records.
• Serve as a primary point of contact for landlords, tenants, and internal stakeholders regarding payment inquiries, discrepancies, and resolution of payment issues.
• Facilitate electronic payment processes, including direct deposit enrollment and maintenance of payment records.
• Monitor program financial activity, including leasing levels, funding utilization, cash flow, and payment trends to ensure effective fiscal management.
• Prepare and submit required HUD Voucher Management System (VMS) reports and maintain accurate leasing forecasts in both units and dollars.
• Review, reconcile, and analyze financial and operational data to ensure compliance with program requirements, internal controls, and applicable regulations.
• Compile, organize, and prepare financial, statistical, and management reports to support program operations and decision‑making.

Qualifications

• Minimum of two (2) years of recent experience in fiscal management, accounts payable, accounting, financial operations, or a related field with an operation comparable in complexity to the Housing Choice Voucher (HCV) program; an equivalent combination of education and relevant experience may be considered.
• Ability to obtain all required certifications within established timeframes.
• Advanced proficiency in Microsoft Excel and experience utilizing specialized Public Housing Authority (PHA) software systems.
• Strong knowledge of accounting principles, practices, and systems, including general ledger maintenance, journal entries, accounts payable, accounts receivable, reconciliations, and financial reporting.
• Demonstrated ability to analyze financial information, identify discrepancies, solve complex problems, and maintain accurate financial records.
• Experience preparing, compiling, and presenting financial, statistical, and management reports.
• Working knowledge of financial management systems, data processing applications, and automated reporting tools.
• Strong analytical and organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain attention to detail.
• Excellent verbal and written communication skills, with the ability to effectively communicate financial and business information to management, staff, landlords, tenants, and external stakeholders.
• Proficiency in written and spoken English required.
• Professional working proficiency in Spanish and/or Haitian Creole preferred.

Eligible employees receive health and welfare benefits including medical, dental, vision, spending accounts, life insurance, voluntary plans, and a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.