Accounts Payable Associate

Interlake Mecalux, Inc.; Melrose Park (IL); On-site; USD 52,000 - 68,000; Full time

Job summary

Interlake Mecalux, Inc. is seeking an Accounting Associate to support our Accounts Payable team in the Melrose Park, IL office.

The role focuses on technical accounting and timely processing of vendor invoices and payments, requiring deep knowledge of the company’s industrial processes. The candidate will match invoices in SAP, research discrepancies with Purchasing and Logistics, and contribute to month-end closes.

Qualifications

• Bachelor’s degree is required.
• At least 1 year of professional accounting experience.
• Manufacturing/industrial distribution experience preferred.
• Excel and ERP/SAP experience preferred.

Responsibilities

• Match invoices to receiving documents and quotes in SAP.
• Research vendor statements and invoices for discrepancies with Purchasing/Logistics teams.
• Investigate payment errors and over/underpayments using SAP data.
• Set up new vendors and manage vendor accounts per company policies.
• Assist in month-end/year-end closes and journal entries.
• Provide reports to internal personnel and external business partners.

Skills

Advanced MS Excel

Analytical mindset

Attention to detail

Education

Bachelor’s degree in Accounting, Business, or related field

Tools

SAP

ERP systems

Job description

We are seeking an experienced Accounting Associate to support our Accounts Payable team in our Melrose Park, IL office.

The Accounting Associate is technical accounting and finance role in our Administration Department. This role is essential for the timely processing of complex vendor invoices and payments. The candidate for this role must have a deep and technical understanding of the various industrial and commercial processes in the company to be able to accurately assist in managing the AP function.

Responsibilities

• Match invoices (e.g., freight invoices) to receiving documents and quotes in SAP. Conduct deep research on a very high volume of data through use of spreadsheets, reports, SAP, etc.
• Research vendor statements and invoices for discrepancies, placing phone calls and sending emails to investigate further, teaming closely with Purchasing and Logistics Departments.
• Research payment errors, overpayment, underpayments, and duplicate payments, working with data from SAP along with correspondence from vendors and department managers.
• Set up new vendors and manage vendor accounts while staying in compliance with company policies and procedures. Address and respond to vendor inquiries.
• Audit and process credit card bills and expense reports on a regular basis, working closely with Sales and Operations departments to understand the ongoing installation and sales processes, those who are involved in them, and expenses as it relates to our orders for Robotic and Manual warehouse storage systems installations.
• Follow internal control procedures to safeguard and protect company assets and contribute to the continuous improvement efforts related to controls to mitigate risk.
• Support project- and systems-based initiatives, including new financial systems and related testing
• Assist in month-end and year-end closes – journal entries, accruals, coding of expenses, preparation of commissions, etc.
• Provide various reports to internal personnel, management, and external business partners
• File paid and unpaid invoices and statements.
• Other duties may be assigned as needed to meet business demands

Requirements:

• Bachelor’s degree in Accounting, Business, or related field.
• At least 1 year of professional, related experience.
• Previous experience in manufacturing and industrial distribution preferred.
• Ability to follow through on complex/technical projects requiring extensive research.
• Advanced MS Excel skills.
• Previous exposure to SAP or a major ERP preferred.
• Deeply analytical with a high attention to detail.
• Desire and ability to work in-office 100%.

We offer:

• Competitive compensation
• The ability to become a part of an industry-leading dynamic team with a high focus on delivering results and continuous improvement
• 401(k) plan through Fidelity, with a generous company match; 100% vested immediately upon contributing and no waiting period to start participating
• Paid Holidays and Paid Time Off with the option to cash out unused PTO every year
• Possibility for telework days, depending on position, with flexible make-up time for exempt employees
• Blue Cross Blue Shield medical insurance plans, along with dental and vision benefits.
• Opportunities for career development and advancement; enhance your technical, specialized knowledge and gain new skills through promotions from within.