Inside Sales Support Specialist

First Supply LLC; Rhinelander (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

First Supply LLC in the United States is seeking an Inside Sales Support Specialist to deliver exceptional customer service and operational support to the sales team. The role leverages ERP/CRM tools, handles quotes and orders, and ensures timely information on product availability and alternatives.

The position requires strong communication, a collaborative mindset, and meticulous attention to detail to maintain seamless customer interactions and robust order processing.

Qualifications

• High School Diploma or equivalent required.
• Experience in plumbing, HVAC, or fluid handling is a plus.
• Basic product knowledge in related area preferred.
• Ability to learn First Supply LLC’s business systems.
• Strong communication to assess customer needs and ensure satisfaction.
• Effective communication by phone and in person with customers.
• Ability to balance customer needs with costs and benefits.

Responsibilities

• Respond promptly to customer inquiries via phone, email, and digital platforms.
• Support the sales team by preparing quotes, processing orders, and managing customer accounts in the ERP/CRM system.
• Provide information on product availability, lead times, and alternatives for out-of-stock items.
• Resolve issues by researching problems and coordinating solutions or escalating when needed.
• Collaborate with sales and operations to ensure accurate and timely order fulfillment.
• Use ERP/CRM to track interactions, order history, and follow-ups.
• Maintain knowledge of products, services, and industry trends.
• Perform other duties as assigned.

Skills

Communication

Customer service

ERP/CRM proficiency

Product knowledge

Problem solving

Learn company systems

Education

High School Diploma or equivalent

Tools

ERP/CRM systems

Job description

Overview

First Supply, a fifth-generation family-owned company, has served the Upper Midwest for over 125 years. Guided by our Employee Value Proposition, Where Tradition Meets Innovation, we foster a workplace where people learn, grow, and contribute to a company that values its heritage while embracing progress. Our teams take pride in supporting customers and communities, creating meaningful work and rewarding careers every day.

The Inside Sales Support Specialist is a customer-focused role dedicated to delivering outstanding service and operational support to the sales team. This position utilizes digital tools, ERP/CRM systems, and data insights to manage customer interactions, streamline order processing, and contribute to a seamless customer experience. Success in this role requires strong communication skills, a collaborative mindset, and attention to detail.

Responsibilities

• Respond promptly and professionally to customer inquiries via phone, email, and digital platforms.
• Support the sales team by preparing quotes, processing orders, and managing customer accounts in the ERP/CRM system.
• Provide timely information regarding product availability, lead times, and alternatives for out-of-stock items.
• Resolve customer issues by researching problems, coordinating solutions, or escalating to appropriate teams as needed.
• Collaborate with sales and operations teams to ensure accurate and timely order fulfillment
• Use ERP/CRM systems to track customer interactions, order history, and follow-up activities.
• Maintain up-to-date knowledge of products, services, and industry trends.
• Other duties/responsibilities as assigned

Qualifications

• High School Diploma or equivalent required.
• Previous experience in related trade fields (plumbing, HVAC, fluid handling) preferred.
• Generalized product knowledge in specialized area preferred.
• Computer knowledge and skills with the ability to learn First Supply LLC’s business systems.
• Ability to assess customer needs and provide customer satisfaction.
• Ability to communicate information and ideas effectively with customers by telephone and in person.
• Ability to identify solutions, conclusions or approaches to provide customer satisfaction; and still consider the relative costs and benefits to all involved.

About First Supply

First Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.

First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles - from contemporary to traditional - along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands‑on with hundreds of exclusive KOHLER products.

With a 128-year legacy and a people‑first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today’s 2024 Top Workplaces in the USA, as well as honors as a Woman‑Led Top Workplace and an Industry Top Workplace for Distribution.

First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.