Accounts Payable Associate

Ribolifamilywines; Los Angeles (CA); On-site; USD 30,307 - 34,440; Full time

Job summary

Riboli Family Wines is seeking a dedicated Accounts Payable professional to join our Los Angeles team onsite. The role focuses on coding, processing, and verifying invoices and related documents with a collaborative, detail-oriented approach.

The successful candidate will support the AP team, interact professionally with vendors and leadership, and help ensure accurate, timely payments in a fast-paced winery environment. This is a full-time, on-site position in Los Angeles.

Qualifications

• Experience in an administrative role.
• High volume data entry experience preferred.
• Strong written and verbal communication with the ability to interact professionally with employees, vendors, senior leadership, and ownership.
• High level of discretion and professionalism when handling confidential and sensitive information.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Code, process and verify invoices, expense reports and other financial documents, ensuring accuracy and adherence to company policies.
• Review and verify invoices for completeness.
• Match invoices to purchase orders and receiving documents.
• Respond to vendor inquiries regarding invoice status and payments.
• Collaborate with other departments to resolve discrepancies or issues related to invoices.
• Support the Accounts Payable team with various administrative tasks as needed.
• Contribute to a positive work environment by treating others with fairness and respect.
• Establish good relationships with new and existing vendors.

Skills

Administrative experience

Data entry

Communication skills

Discretion

Organizational skills

Sage X3

Tools

Sage X3

Job description

At Riboli Family Wines, we've spent over a century perfecting our craft-and we're just getting started. As a four-generation, family-owned winery and one of America's fastest-growing wine producers, we create brands that people genuinely love, including Stella Rosa, Spritz Del Conte, San Simeon, and San Antonio. We've been recognized as American Winery of the Year, but what drives us isn't awards-it's the joy our wines bring to tables, celebrations, and everyday moments. Rooted in California and committed to quality, sustainability, and innovation, we're proud to honor our heritage while shaping the future of winemaking.

Summary

The Accounts Payable department is seeking a full-time candidate to join the team. We are looking for a collaborative and detail-oriented professional with a positive attitude, strong customer service and interpersonal skills, and a commitment to delivering high-quality work. This is a fully onsite position in Los Angeles, five days per week.

Essential Duties and Responsibilities

Current duties may be changed if the job requires and/or additional duties may be assigned if necessary.

• Code, process and verify invoices, expense reports and other financial documents, ensuring accuracy and adherence to company policies.
• Review and verify invoices for completeness.
• Match invoices to purchase orders and receiving documents.
• Respond to vendor inquiries regarding invoice status and payments.
• Collaborate with other departments to resolve discrepancies or issues related to invoices.
• Support the Accounts Payable team with various administrative tasks as needed.
• Contribute to a positive work environment by treating others with fairness and respect.
• Works collaboratively with fellow employees and others to achieve identified goals and objectives.
• Communicates effectively, both verbally and in writing. Shares information and demonstrates the ability to listen openly and empathetically to others.
• Proactively plan work and proceed with a task with limited instruction. Willingly steps up to take on new responsibilities or to help a co-worker to complete a task.
• Comply with company policies and procedures.
• Will maintain competency with technology related to job functions.
• Establish good relationships with new and existing vendors.
• Check coding verification according to accounts.

Minimum Qualifications

• Experience working in an administrative role.
• High volume data entry experience preferred.
• Strong written and verbal communication with the ability to interact professionally with employees, vendors, senior leadership, and ownership.
• High level of discretion and professionalism when handling confidential and sensitive information.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Experience with coding system and coding invoices preferred.
• Experience with Sage X3 a plus.

Pay Range

$22 - $25 USD

At Riboli Family Wines, we are proud to be an equal-opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law.

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.