Accounts Payable Associate

Paycom; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

Shoppa’s Material Handling is seeking an Accounts Payable Associate to process vendor invoices, manage electronic vendor records, and ensure payments are issued accurately and on time. The role supports internal accounting teams and requires strong communication with vendors and cross-functional departments.

The position emphasizes attention to detail, adherence to PO/WO controls, and the ability to multi-task in a fast-paced environment while delivering reliable financial data.

Qualifications

• 5+ years of Accounts Payable experience.
• Strong MS Excel skills and numerical accuracy.
• Excellent verbal and written communication abilities.
• Customer service mindset with vendor relations.
• Familiarity with AP processes and internal controls.

Responsibilities

• Process vendor invoices and payments accurately and timely.
• Maintain electronic vendor files and master vendor records.
• Ensure compliance with PO and WO processing and approvals.
• Respond to internal and external vendor questions promptly.
• Collaborate with accounting and debarment teams on month-end activities.

Skills

Attention to detail

Verbal and written communication

Customer service mindset

Multi-tasking

Analytical thinking

Tools

MS Excel

Soft Base

Job description

Accounts Payable AssociateFamily owned and operated since 1981, Shoppa’s Material Handling is one of the fastest growing and most successful material handling dealerships in the United States. We are proud to be an authorized dealer of Toyota Material Handling – the bestselling forklift brand in the world and a recognized leader in quality, durability, safety and innovation. Through our nine locations across Texas and Kansas City, MO, we provide a comprehensive array of products, services and integrated systems that help our customers streamline the storage and movement of their goods.JOB SUMMARY:This position reports to the SMA Divisional Controller and interacts with the SMA and SMH accounting teams and the SMA debarment managers in implementing and executing the Company’s accounting policies, controls, and in reporting on the financial health and operations of SMA. Strong communication skills, intellectual curiosity, creativity, a commitment to quality and process improvement, and a strong desire to learn are required.The top priority for this position is paying vendors timely and accurately while adhering to company policies and controls. Excellent relationships with our Vendors is critical for our business and good judgement is essential for success in this position.ESSENTIAL FUNCTIONS:Maintain an understanding of current products and vendorsVendor maintenance in Soft BaseEstablish and maintain electronic vendor filesMonitor invoice emails to ensure invoices are recorded and paid timelyEnsure compliance with established PO and WO processesObtain proper approval and coding prior to payment per established controlsEnter invoices for sales and use tax accuracyTrack Monthly sales and use tax accrualReport amount to sales tax departmentPerform Soft Base data entry for manual invoicesRespond to and resolve internal customer and external vendor questionsSupport the team by administering responsibilities in an efficient manner and utilizing sound internal controlsResponsibilities may include supporting activities related to training, coaching, and daily or project work directionWork closely with all internal departments regarding internal control and accounting matters5+ years of prior Accounts Payable experienceCustomer service mentalityExcellent attention to detailStrong verbal and written communicationFamiliarity with general accounting concepts related to accounts payable, accrued liabilities, prepaids, and fixed assetsStrong technology skills including expertise in MS ExcelAbility to multi-task in a fast-paced environmentAbility to prioritize and manage time efficientlyGood problem solving and creative skills with an ability to exercise sound judgment and make decisions based on accurate and timely analysisPHYSICAL DEMANDS AND WORKING CONDITIONS:The physical demands and working conditions requirement indicated below are examples of the demands that must be performed in carrying out the essential job functions.Physical Demands:Office employees typically sit for long periods and perform tasks that require fine motor skills, such as typing or using a mouse. They may occasionally stand, walk, or lift up to 30 pounds, like files or office supplies. The work environment is climate-controlled with moderate noise, and employeesWorking Conditions: Work indoors and outdoors; exposure to temperatures commensurate with outdoor seasonal temperatures.Shoppa’s Material Handling is an Equal Opportunity Employer, including disabled/veterans”; (b) “EOE/Disability/Vets”; or (c) “Shoppa’s provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability.”