Accounts Payable Associate

FirstService Residential; Bushkill Township (PA); On-site; USD 28,000 - 33,000; Part time

Job summary

FirstService Residential in Pennsylvania seeks a part-time on-site Accounts Payable Associate to support our AP department. This role covers about 20 hours per week and requires on-site work to ensure accurate and efficient operations.

The position involves vendor setup, invoice matching, tax calculations, recordkeeping, and internal controls, with the Accounting Manager's assistance on schedules and reconciliations.

Qualifications

• Minimum high school diploma or equivalent; associate degree preferred.
• Experience in accounts payable processing and basic bookkeeping knowledge.
• Familiarity with accounting software and Avid is a plus.
• Strong attention to detail and interpersonal skills.
• Proficiency in MS Office (Excel, Outlook).

Responsibilities

• Oversee vendor setup, compliance, and maintenance. Act as primary point of contact for vendor inquiries; ensure professional and timely communication.
• Oversee invoice matching, approvals, and posting to the correct general ledger accounts.
• Calculate and pay monthly PA sales and use taxes.
• Audit and process credit card bills and transactions.
• Maintain accounts payable records, including digital and physical filing and documentation.
• Maintain and strengthen internal controls, ensuring compliance with company policies and accounting standards.
• Assist the Accounting Manager with preparation of accounts payable schedules, reconciliations, and special projects, and assume other ad hoc administrative tasks as needed.

Skills

Attention to detail

Communication skills

Critical thinking

Interpersonal skills

Microsoft Office

Education

High school diploma

Associate degree preferred

Tools

Avid accounting software

Job description

Description

Job Overview:

As a part-time on-site Accounts Payable Associate you’ll be responsible for performing daily tasks related to ensuring the accuracy and efficiency of operations of the Accounts Payable Department of our client.

Your Responsibilities

About 20 hours per week.

• Oversee vendor setup, compliance, and maintenance. Act as primary point of contact for vendor inquiries, ensuring professional and timely communication.
• Oversee invoice matching, approvals, and posting to the correct general ledger accounts.
• Calculate and pay monthly PA sales and use taxes.
• Audit and process credit card bills and transactions.
• Maintain accounts payable records, including digital and physical filing and documentation.
• Maintain and strengthen internal controls, ensuring compliance with company policies and accounting standards.
• Assist the Accounting Manager with preparation of accounts payable schedules, reconciliations, and special projects, and assume other ad hoc administrative tasks as needed.

Skills – Qualifications

• Minimum High School Diploma or equivalent. Associates degree preferred.
• Experience in accounts payable transaction processing. Knowledge of related bookkeeping and accounting principles is highly desirable.
• Familiarity with accounting software and integrated bill payment systems such as Avid is a plus.
• High level of attention to detail.
• Critical thinking, problem solving, judgment, and decision-making abilities.
• Possess and demonstrate strong interpersonal skills, including clear written and oral communications while maintaining a professional demeanor.
• Proficiency in Microsoft Office (especially Excel), Outlook, and Windows.

Physical Requirements

• Able to see well enough to read faint or partially obscured writing or printing, with corrective lenses if needed.
• Must be able to speak in a clear and understandable voice so that various types of communications may be conducted with people of various levels of education and capabilities, to include the exchange and receipt of information over the telephone.
• Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 15 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
• Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
• Must be able to work in small and confined spaces for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.

Compensation

$22.00 per hour

Disclaimer Statement

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage

We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job‑related characteristics.

Job Qualifications and Characteristics Assessed

The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations

Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [e-mail].

Requesting Information About the AEDT - NYC Local Law 144

Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [e-mail]; we will respond in accordance with Local Law 144, within 30 days.