Accounts Payable Assistant Manager

ENTACT, LLC; Westmont (IL); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health plan

401(k)

PTO

Job summary

ENTACT is seeking an Accounts Payable Assistant Manager to join our Westmont, IL office. This role starts in-office for training, then shifts to a hybrid arrangement after training.

The successful candidate will manage AP tasks, process invoices, handle vendor inquiries, and support the AP team while collaborating with the Controller and ENTACT leadership. Requirements include 2–3 years AP experience, strong communication, and solid organizational skills.

Qualifications

• 2-3 years of Accounts Payable experience.
• Experience with accounting software, Excel, 10-key and other general office equipment.

Responsibilities

• Entering monthly admin/utility invoices, rents, and other invoices.
• Processing credit card statements.
• Responding to vendor questions/emails.
• Reviewing unapproved invoices.
• Assisting in weekly check runs.
• Overseeing expense reports for proper approvals and coding.
• Completing credit applications including terms and conditions for new vendors.
• Adding and maintaining vendor records.
• Assisting in the management & supervision of the AP staff.

Skills

Accounts Payable

Vendor management

Attention to detail

Tools

Excel

Accounting software

Job description

Be part of the projects transforming communities

At ENTACT, we’re committed to creating pathways for growth with unparalleled opportunities to solve problems for our Clients in a safety-focused environment. Join our team and make a lasting sustainable impact while collaborating with the best in the industry.

ENTACT Associates thrive in an atmosphere where we respect and trust each other and champion our successes. You will collaborate with smart, hard-working peers who all share a commitment to excellence.

Empowered to drive
excellent outcomes

As an ENTACT Associate, you are a key element to achieving the Client’s project goals. Your expertise empowers you to contribute to our most challenging projects. We provide the opportunities; you provide the results.

ENTACT is an industry leader because of the focus,
passion, and drive of our Associates. I’m extremely proud
of and thankful for our Associates, the reputation we’ve
built, and the clients who trust us to perform.

It takes true team work to deliver our services effectively,
and only our diverse team of talented individuals could
have achieved this level of success.

Benefits at ENTACT

Training and development

Through our Associate Development Program, our Associates expand their professional skills through mentoring, hands-on training, and the online ENTACT University. We also provide reimbursement for continuing education and certifications to help our Associates continue to enhance their technical skills.

Competitive compensation and benefits

We offer a competitive compensation package including health plan, 401(k), and much more.

Get to know ENTACT

Development and
self-managment

Mutual trust
and respect

Problem-solving

Growth that
endures

High-quality
work

Reliability and
accountability

Dependable,
quality work

Equal opportunity employer

ENTACT is an equal employment opportunity employer. The company’s policy is not to discriminate against any applicant or associate based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The company also prohibits harassment of applicants or associates based on any of these protected categories.

Now Hiring

Position:Accounts Payable Assistant Manager

Location: Westmont, IL

Job Id:521

# of Openings:1

ACCOUNTS PAYABLE ASSISTANT MANAGER

ENTACT is a premier national provider of environmental, civil, and geotechnical construction services. We directly self-perform environmental remediation and geotechnical construction work, using in-house personnel and equipment resources. ENTACT’s roster is comprised of seasoned project managers, field engineers, technical and regulatory professionals, certified safety professionals, certified quality control managers, equipment operators, field mechanics, and technicians, with diverse capabilities and experience. Established in 1991, ENTACT has been consistently named to ENR’s “Top 200 Environmental Firms”, has been the recipient of numerous National Safety Council awards, and has successfully and safely completed over 3,000 projects. ENTACT has numerous regional offices and project sites across the United States. We are well positioned to serve our clients nationwide.

ENTACT is currently seeking an experienced Accounts Payable Assistant Manager to work in our Westmont, IL office. This role will be in the office while training, then will shift to a hybrid arrangement once training is successfully completed.

Essential Job Functions:

• Entering monthly admin/utility invoices, rents, and misc. additional invoices.
• Processing credit card statements.
• Responding to vendor questions/emails.
• Reviewing unapproved invoices.
• Assisting in weekly check runs.
• Overseeing expense reports for proper approvals and coding.
• Completing credit applications including terms and conditions for new vendors.
• Adding and Maintaining vendor records.
• Assisting in the management & supervision of the AP staff.
• Assisting the Accounts Payable Manager as needed.
• Interact with the Controller and ENTACT Management.

Skills and Qualifications:

• 2-3 years of Accounts Payable experience.
• Experience with accounting software, word, excel, 10-key and other general office equipment required.
• Good written and verbal communication skills
• Good organizational skills and attention to detail.
• Ability to manage workload and adjust priorities to meet deadlines.
• Experience in managing others preferred.
• Construction accounting experience preferred.

Physical Demands:

The following physical activities or abilities are commonly, but not always, associated with the performance of this position. The actual requirements of this position will vary.

• Ability to communicate effectively with management, co-workers, vendors, both individually and in front of a group.
• Good reasoning ability and decision-making skills.
• Able to understand and utilize reports, memos, and other documents to conduct business.
• must be able to stand, sit, talk, hear, reach, stoop, kneel and use hands and fingers to operate a computer, telephone, and keyboard.
• Work requires the ability to hear normal conversation, see near objects, and speak clearly.
• Regular use of the phone, email, text, teams and computer for communication.
• Sitting for extended period.
• No heavy lifting is expected. Exertion of up to 25 pounds of force occasionally to lift, carry, push, pull or otherwise move objects may be required.
• The worker is required to have close visual acuity to perform activities such as viewing a computer, extensive reading, preparing and analyzing data and figures.
• Good manual dexterity for the use of common office equipment such as computers, calculators, and copiers.
• Ability to read, analyze, and interpret general business periodicals, technical procedures, and government regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Job success often hinges upon interpersonal communication and relationship development skills, and job tasks require frequent interchange and successful completion depends in large part upon effective interaction and communication with others.
• Ability to safely operate a motor vehicle.
• Ability to safely travel by air, car, train, or bus.

The job is primarily performed indoors in a traditional office setting and/or hybrid environment.

Full Time Pay: The salary range for this position is $60,000/yr -$80,000/yr commensurate with experience. ENTACT offers a health plan-medical, dental, vision, life, disability; PTO, sick pay per state law, and generous 401k match.