Accounts Payable Assistant

Realpropertymgtperformance; Houston (TX); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

PTO 5 days first year

Holiday pay

Medical, Dental & Vision insurance

401(k) with company match

Company paid life insurance

Long-term and short-term disability

Job summary

Real Property Management is seeking an Accounts Payable Assistant to support the Accounting Team by processing vendor bills, utility payments, property taxes, and HOA assessments with accuracy and timeliness.

In this role you will help manage payment workflows, monitor outstanding obligations, and coordinate with internal teams to resolve inquiries. Proficiency with Excel, AppFolio, and related software is preferred; bilingual capability is a plus.

Qualifications

• 1 year of accounting experience preferred.
• Proficiency with Excel, email, and related software.
• Bilingual in preferred languages.

Responsibilities

• Process vendor bills, utility payments, property taxes, and HOA assessments.
• Monitor aged payables and reissue checks as needed.
• Track payments in AppFolio and prioritize online methods to avoid late fees.
• Coordinate with internal teams for billing inquiries and refunds.
• Support the A/R team on special projects and act as accounting backup.

Skills

Accounting experience

Problem solving

Team collaboration

Tools

Excel

Email

AppFolio

Job description

The Accounts Payable Assistant supports the Accounting Team at Real Property Management by ensuring the accurate, timely, and efficient processing of vendor bills, utility payments, property taxes, and HOA assessments. This role plays a critical part in maintaining the financial integrity of RPM operations by proactively managing payment workflows, monitoring outstanding obligations, and leveraging online payment methods to minimize the risk of late fees and processing delays. The Accounts Payable Assistant serves as a reliable point of coordination for billing inquiries and contributes to a responsive, well-organized accounting function.

Your Responsibilities as an Accounting Assistant:

1. Process office utility bills for RPM operations, ensuring timely and accurate payment.
2. Manage end-of-year property tax and HOA assessment billing, including proactively contacting HOAs to obtain bills not received by the expected due date.
3. Monitor Accounting Team communication channels to assist with processing refunds and fulfill all service requests submitted by the Operational teams.
4. Track recurring bills recorded in AppFolio, prioritizing online payment methods over mailed paper checks to prevent late fees and ensure timely processing.
5. Review the Aged Payable report on a regular basis to ensure outstanding balances remain current and no items are overlooked.
6. Investigate uncleared checks by contacting the applicable vendor to determine the cause and coordinate reissuance of payment as needed.
7. Process over-the-phone payments for selected Utility companies as required.
8. Support the property termination process by coordinating with utility companies to expedite the receipt of final utility bills.
9. Collaborate with Pod Lead
10. Serve as a backup for general accounting in-office.
11. Support the A/R team on special projects.
12. Perform other duties as assigned

To Be Successful in this Role

• You view every interaction as an opportunity to grow relationships.
• You’re willing to learn everything you can about property management and the full process of how we do it at Real Property Management.
• You enjoy leading a team, solving problems, and helping an organization become great.

Job Requirements for the Accounting Assistant Position:

• 1 years of accounting experience preferred
• Appfolio experience is a plus.
• Knowledge of industry standards and practices.
• Experience with excel, email, and other software’s preferred.
• Excellent attention to detail and strong organizational skills.
• Exceptional collaboration skills and a passion for problem solving.
• Bilingual in Preferred

Benefits & Pay

Compensation for the Accounts Payable Assistant position is a base pay of $19.00 - $21.00 per hour based on skills and experience [plus a quarterly incentive structure based on collaborative Key Performance Indicators for the company]

Company’s benefits summary for additional information and eligibility dates.Benefits may be subject to change and may

have eligibility requirements

• Five (5) days Personal Time Off (PTO) prorated for the first year of employment and Ten (10) days PTO days your second year and thereafter.
• Six (6) designated company holidays each calendar year (Holiday pay eligible after 90 days)
• Eligibility to participate in the Medical, Dental & Vision insurance plans for you and your eligible dependents
• Eligibility to participate in the 401(k) with a company match as described in plan documents
• Company paid basic life insurance plan
• Eligibility to participate in long-term and short-term disability insurance plan