Accounts Payable (AP) Specialist *INTERNAL APPLICANTS ONLY*

RIVERSIDE TRANSIT AGENCY; Riverside (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Riverside Transit Agency is seeking an Account Payable (AP) Specialist in its Finance Department. Under minimal supervision, the AP Specialist performs technical accounts payable and accounting duties in the review, analysis, preparation, and maintenance of financial records, systems, statements, and reports.

Responsibilities include reviewing invoices for contract and price compliance, managing vendor setup, processing weekly check and wire runs, and supporting audits while maintaining

Qualifications

• Bachelor's Degree in Accounting or Finance preferred but not required.
• High school diploma or GED; two years of experience in accounts payable, bookkeeping, accounting or a closely related field.
• Ability to read and interpret documents; write routine reports; speak effectively before groups.

Responsibilities

• Ensures accounts payable aging is accurate and reflects all Agency's outstanding current payment obligations to vendors.
• Solicits month-end accruals from departments and analyzes accrual information for accuracy and completeness.
• Works with Purchasing Department on setting up new vendors, maintaining current vendors, and resolving purchase order issues.
• Thoroughly reviews invoices for contract compliance. Verifies available spending authority, billing, and rate compliance with contract terms, retention, and period of performance.
• Reviews employee travel reports and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Performs and monitors Projects and Grants interface. Researches and resolves exceptions.
• Processes weekly check and wire runs.
• Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting entries for posting to financial system; performs a variety of mathematical calculations.
• Reviews a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.
• Interprets complex information. Researches, resolves, and responds to inquiries/issues.
• Reconciles statements, accounts, and records.
• Participates in audits as assigned.
• Maintains a variety of records including financial and inventory.
• Scans documents and works to keep document management system updated.

Skills

Accounts payable

Document management

Mathematical calculations

Record keeping

Education

Bachelor's Degree in Accounting or Finance

High school diploma or GED

Tools

Microsoft Office (Word, Excel, Access)

Oracle E-Business Suite - Financials Module

Job description

THIS POSITION IS DESIGNATED AS NON-BARGAINING UNIT AND THE INCUMBENT SHALL SERVE IN AN "AT-WILL" CAPACITY.

The Riverside Transit Agency is recruiting for the position of Account Payable (AP) Specialist in our Finance Department. Under minimal supervision, the AP Specialist performs technical accounts payable and accounting duties in the review, analysis, preparation, and maintenance of financial records, systems, statements, and reports.

• Ensures accounts payable aging is accurate and reflects all Agency's outstanding current payment obligations to vendors.
• Solicits month-end accruals from departments and analyzes accrual information for accuracy and completeness.
• Works with Purchasing Department on setting up new vendors, maintaining current vendors, and resolving purchase order issues.
• Thoroughly reviews invoices for contract compliance. Verifies available spending authority, billing, and rate compliance with contract terms, retention, and period of performance. Reviews invoices for compliance with purchase order receipts and price.
• Reviews employee travel reports and reimbursements for accuracy, documentation, proper authorization, and compliance with policies.
• Performs and monitors Projects and Grants interface. Researches and resolves exceptions.
• Processes weekly check and wire runs.
• Maintains a variety of accounting/financial records and documents within accounts payable section; reconciles information and creates adjusting entries for posting to financial system; performs a variety of mathematical calculations.
• Reviews a variety of documents for mathematical accuracy, proper coding and authorization, documentation, completeness, timeliness, and for compliance with regulations, policies, and guidelines.
• Interprets complex information. Researches, resolves, and responds to inquiries/issues.
• Reconciles statements, accounts, and records.
• Participates in audits as assigned.
• Maintains a variety of records including financial and inventory.
• Scans documents and works to keep document management system updated.

Supervisory Responsibilities

This job has no supervisory responsibilities.To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

EDUCATION AND/OR EXPERIENCE

Bachelor's Degree in Accounting or Finance is "preferred" but not required. A High school diploma or general education degree (GED); two years of experience in accounts payable, bookkeeping, accounting or a closely related field, or an equivalent combination of education and experience.

Please note internal requirements may be waived for employees who demonstrate the knowledge, skills, and abilities necessary to successfully perform the essential functions of the position. Such requirements may be evaluated through written and/or computer-based assessments.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio, and percent to draw and interpret bar graphs.

COMPUTER SKILLS

Knowledge of basic office equipment and personal computers. Familiarity with software programs such as Microsoft Office, to include Word, Excel, Access, etc. Familiarity with Oracle E Business Suite - Financials Module.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS AND ABILITIES

Ability to maintain records and prepare reports. Ability to establish and maintain effective working relationships with others. Ability to establish work sequence/routine. Ability to follow oral and written instructions. Ability to operate 10-key calculator by touch with accuracy. Knowledge of the principles, procedures and terminology used in financial record keeping. Knowledge of basic office procedures.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. The noise level in the work environment is usually moderate.

NOTE TO INTERNAL CANDIDATES

• Discipline other than attendance & accidents - only 1 written warning in last year
• Must have zero additional disciplinary actions, i.e. no:
  • - Further written warnings, final warnings or suspensions.
• Performance Appraisal rating(s) must be at or above "Meets Standards".
• Preventable Accidents - only 1 written warning within the last year.
• Must have no more than 1 Attendance Point in the last year.
• Must have no more than 1 Late Arrival within the last 12 months.
• Applicants who request to transfer to a different department may be eligible to do so after 1 year of service.

CREDIT CHECK REQUIREMENT

Due to the financial responsibilities associated with this position, candidates who receive a conditional offer of employment will be required to undergo a credit check. Employment is contingent on successfully passing the credit review and all other pre-employment requirements.

RTA IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

The Riverside Transit Agency complies with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of accommodation requests prior to the first test part. The provisions of this bulletin does not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the Riverside Transit Agency requires that all new employees provide documentation to establish both work authorization and identity.

Department: Finance
Reports To: Accounting Manager
FLSA Status: Non-Exempt