Accounts Payable and Procurement Coordinator

FCB Banks; Collinsville (IL); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, vision insurance

401(k) with company match

Paid time off

Job summary

FCB Banks is seeking an Accounts Payable & Procurement Coordinator to manage bank expenses, vendor relationships, and centralized purchasing across multiple locations. The role requires strong AP knowledge, attention to detail, and the ability to train staff while maintaining internal controls.

The position is based onsite at our Collinsville corporate offices, with time split between Collinsville and New Baden locations.

Qualifications

• Minimum of two years of experience in accounts payable, accounting, bookkeeping, banking operations, or a related field.
• Experience processing invoices, maintaining financial records, or coordinating purchasing activities preferred.
• Strong understanding of accounts payable processes and general accounting principles.

Responsibilities

• Oversee timely and accurate processing and payment of Bank invoices and expenses.
• Provide daily work direction to the Accounts Payable & Procurement Assistant, prioritizing and reviewing work for accuracy.
• Train and guide the AP & Procurement Assistant to ensure compliance with procedures and internal controls.
• Review invoices for accuracy, documentation, proper authorization, and appropriate approval.
• Obtain management approval for items exceeding authority levels.
• Oversee the processing and signing of expense checks daily.
• Balance and reconcile expense and AP-related accounts; research discrepancies as needed.
• Serve as primary contact for AP matters and resolve invoice/payment discrepancies.
• Oversee centralized purchasing and supply management to ensure locations have necessary supplies.
• Coordinate monthly ordering, inventory, and distribution of general supplies.
• Maintain vendor relationships and seek competitive pricing and cost-effective solutions.
• Monitor supply needs and inventory to control costs and avoid duplicates.

Skills

Accounts payable

Attention to detail

Time management

Communication

Problem solving

Vendor management

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

High school diploma or equivalent

Associate or Bachelor’s degree in Accounting/Business/Finance

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

grow your career while making a difference in your community

Join our team and be part of something meaningful — a legacy of service, growth, and community connection that makes a difference every day.
Explore Career Opportunities

• People First: We treat our employees like family — with respect, trust, and support for work-life balance.
• Community-Driven: We’re deeply rooted in our local communities and empower employees to give back through volunteer opportunities and local partnerships.
• Inclusive & Collaborative: We value diverse perspectives and foster an environment where every voice can contribute to innovation and customer success.
• Growth Mindset: We invest in learning and continuous improvement, so every team member can build their best career.

Benefits and Perks

• Competitive Compensation: Fair pay with regular reviews and performance-based incentives.
• Health & Wellness: Comprehensive medical, dental, and vision coverage.
• Financial Security: 401(k) with company match, employee banking benefits, and financial wellness resources.
• Work-Life Balance: Paid time off and personal time.

Career path options

early careers

We offer a variety of entry-level roles and structured development programs across key business areas that are designed to help students, graduates, and early professionals build a strong foundation for a successful career in banking and financial services.

We value the expertise and leadership that experienced professionals contribute to our organization. Whether you are an industry veteran or seeking to transition your skills into financial services, our diverse business areas provide opportunities to make a meaningful impact, drive innovation, and help shape the future of banking.

Position: Accounts Payable and Procurement Coordinator

Location: FCB Corporate Offices

717 Vandalia Street

Job Id: 209

# of Openings: 1

Accounts Payable & Procurement Coordinator

Classification:

Non-Exempt/Hourly

Job Type:

Full-Time

Location:

Non-remote; onsite position; Time split between Collinsville Corporate Offices and New Baden Location

ABOUT US:
FCB Banks has been family owned and managed for more than three generations. Our original banks opened in New Baden and Albers in 1901 and customers quickly associated FCB with quality service, competitive rates, and personal customer care. These qualities became the pillars of our business when First Collinsville Bank opened in 1990 and we began expanding throughout the area. We streamlined and simplified banking operations and officially changed our name to FCB Banks in 2017. Today we have seventeen locations in sixteen wonderful towns serving customers in Illinois and Missouri. We pride ourselves on being locally owned and operated as well as a valued part of the community. Since 1901 our goal at FCB Banks has always been to provide exceptional service to our valued customers.

JOB SUMMARY:
The Accounts Payable & Procurement Coordinator is responsible for overseeing the Bank’s accounts payable and centralized procurement functions. This position ensures the prompt and accurate processing and payment of Bank expenses while coordinating vendor relationships, purchasing, inventory, and distribution of supplies across Bank locations. The Accounts Payable & Procurement Coordinator also performs account reconciliations, financial reporting, Positive Pay administration, records management, and other account-related responsibilities while maintaining appropriate internal controls and compliance with Bank policies and procedures.

PRIMARY RESPONSIBILITIES & DUTIES:

• Oversees the timely and accurate processing and payment of Bank invoices and expenses.
• Provides daily work direction to the Accounts Payable & Procurement Assistant, including assigning and prioritizing work, reviewing completed work for accuracy and compliance with established procedures, providing guidance and training, and escalating performance concerns to management as appropriate.
• Trains and provides ongoing guidance to the Accounts Payable & Procurement Assistant, ensuring assigned duties are performed accurately, efficiently, and in accordance with Bank procedures and internal controls.
• Reviews incoming invoices for accuracy, appropriate documentation, proper authorization, and compliance with established approval authority.
• Obtains appropriate management approval for expense items exceeding established authority levels.
• Oversees the processing, printing, and signing of expense checks on a daily basis.
• Balances and reconciles expense and accounts payable-related accounts and researches discrepancies as necessary.
• Serves as a primary point of contact for accounts payable matters and works with employees and vendors to resolve invoice and payment discrepancies.
• Oversees the Bank’s centralized purchasing and supply management function to ensure locations have the supplies necessary for efficient operations.
• Coordinates monthly ordering, inventory, and distribution of general supplies to Bank locations.
• Maintains relationships with multiple vendors, compares pricing and purchasing options, and seeks competitive pricing and cost-effective solutions.
• Monitors supply needs and inventory levels to help control costs and avoid unnecessary or duplicate purchases.
• Coordinates special supply and purchasing requests from Bank locations and departments as needed.
• Processes Deluxe check reports and reconciles the related check commission checking account.
• Prepares and processes reports related to dues, subscriptions, donations, CRA-related donations, advertising, and public relations expenses.
• Maintains accurate and organized accounts payable documentation and filing systems to support internal reviews, audits, and regulatory examinations.
• Oversees the Bank’s Positive Pay transactions and related daily processes to assist in identifying discrepancies and preventing check fraud.
• Coordinates the destruction of applicable Bank records in accordance with established records retention schedules and expiration dates.
• Prepares and files quarterly sales and use tax returns and maintains appropriate supporting documentation.
• Assists with month-end, quarter-end, and year-end accounting activities related to assigned responsibilities.
• Maintains confidentiality of Bank, employee, vendor, and financial information.
• Identifies opportunities to improve accounts payable and procurement processes, strengthen internal controls, and increase operational efficiency.
• Maintains knowledge of Bank policies and procedures applicable to assigned responsibilities.
• Assists with accounting, purchasing, and operational projects as needed.
• Performs additional duties and responsibilities as needed.

TECHNICAL SKILLS & REQUIREMENTS:

• Strong understanding of accounts payable processes and general accounting principles.
• Strong attention to detail and ability to maintain a high degree of accuracy when processing financial transactions.
• Strong organizational and time-management skills with the ability to manage multiple responsibilities and deadlines.
• Ability to independently research and resolve invoice, payment, account, and vendor discrepancies.
• Ability to exercise sound judgment and work within established approval authorities and internal controls.
• Strong analytical and problem-solving skills.
• Ability to effectively manage vendor relationships and evaluate pricing and purchasing options.
• Ability to coordinate purchasing and supply needs across multiple Bank locations.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with employees, management, vendors, and service providers.
• Ability to handle confidential and sensitive financial information with discretion.
• Ability to work independently while effectively contributing as part of a team.
• Ability to identify opportunities for increased efficiency, improved processes, and cost savings.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or a related field preferred.
• Minimum of two years of experience in accounts payable, accounting, bookkeeping, banking operations, or a related field preferred.
• Previous experience processing invoices, maintaining financial records, or coordinating purchasing activities preferred.
• Experience working with accounting, accounts payable, or financial software systems preferred.

WORKING ENVIRONMENT & DEMANDS:

• Work is performed primarily in a professional office environment.
• Frequent use of a computer, calculator, copier, scanner, telephone, and other standard office equipment.
• Regular interaction with Bank employees, management, vendors, and service providers.
• Regular responsibility for handling invoices, financial records, checks, supplies, and other Bank materials.
• Work requires the ability to manage multiple priorities and meet recurring daily, monthly, quarterly, and annual deadlines.
• Occasional additional hours may be required to meet month-end, quarter-end, year-end, audit, or other business needs.
• Occasional travel between Bank locations may be required.
• Prolonged periods of sitting while performing computer and administrative work.
• Frequent use of hands and fingers to operate a keyboard, mouse, calculator, telephone, and other office equipment.
• Frequent viewing of computer screens, invoices, reports, and other written documents.
• Regular standing and walking to perform purchasing, inventory, filing, and supply distribution responsibilities.
• Occasional bending, reaching, stooping, pushing, and pulling when handling supplies, files, and records.
• Ability to occasionally lift and carry office supplies, files, boxes, and other materials weight up to 25 pounds.
• Ability to move throughout Bank facilities as necessary to perform assigned responsibilities.

BENEFITS:

• $22.00 - $32.50 per hour, eligible for performance-based bonuses and incentives
• Group Life Insurance 1x annual salary, 100% paid by the bank
• Long-Term Disability insurance, 25% paid by the bank
• Voluntary Life Insurance and Accidental Death and Dismemberment Insurance
• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program, Travel Assistance and Life Services Tool Kit
• Paid time off including Vacation, Personal and Sick leave
• Partially-paid Parental Leave for eligible employees
• 401(k) with company match for eligible employees

DISCLAIMER:
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities.
FCB Banks retains the right to change or assign other duties to this position.

Please note: We do not currently have an immediate opening for this position; however, we are accepting applications from qualified candidates for anticipated future opportunities. Candidates may be contacted as positions become available.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities.
FCB Banks retains the right to change or assign other duties to this position.
Equal access to programs, services and employment opportunities is available to all persons without regard to age, ancestry, citizenship, status, color, physical or mental disability, genetic information, marital status, military status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other basis protected by federal, state, and/or local law.
In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the FCB Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.
Applicants have rights under Federal Employment Laws
Equal Employment Opportunity Poster
Equal Employment Opportunity Supplement
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act

grow your career while making a difference in your community

Join our team and be part of something meaningful — a legacy of service, growth, and community connection that makes a difference every day.
Explore Career Opportunities

working at fcb

Our Culture

• People First: We treat our employees like family — with respect, trust, and support for work-life balance.
• Community-Driven: We’re deeply rooted in local communities and empower employees to give back through volunteer opportunities and local partnerships.
• Inclusive & Collaborative: We value diverse perspectives and foster an environment where every voice can contribute to innovation and customer success.
• Growth Mindset: We invest in learning and continuous improvement, so every team member can build their best career.

Benefits and Perks

• Competitive Compensation: Fair pay with regular reviews and performance-based incentives.
• Health & Wellness: Comprehensive medical, dental, and vision coverage.
• Financial Security: 401(k) with company match, employee banking benefits, and financial wellness resources.
• Work-Life Balance: Paid time off and personal time.

Career path options

early careers

We offer a variety of entry-level roles and structured development programs across key business areas that are designed to help students, graduates, and early professionals build a strong foundation for a successful career in banking and financial services.

Explore Career Opportunities

experienced professionals

We value the expertise and leadership that experienced professionals contribute to our organization. Whether you are an industry veteran or seeking to transition your skills into financial services, our diverse business areas provide opportunities to make a meaningful impact, drive innovation, and help shape the future of banking.

Explore Career Opportunities

Our Job Postings

Position: Accounts Payable and Procurement Coordinator Location: FCB Corporate Offices 717 Vandalia Street Collinsville, IL Job Id: 209 # of Openings: 1 Accounts Payable & Procurement Coordinator Classification: Non-Exempt/Hourly Job Type: Full-Time Location: Non-remote; onsite position; Time split between Collinsville Corporate Offices and New Baden Location

ABOUT US:
FCB Banks has been family owned and managed for more than three generations. Our original banks opened in New Baden and Albers in 1901 and customers quickly associated FCB with quality service, competitive rates, and personal customer care. These qualities became the pillars of our business when First Collinsville Bank opened in 1990 and we began expanding throughout the area. We streamlined and simplified banking operations and officially changed our name to FCB Banks in 2017. Today we have seventeen locations in sixteen wonderful towns serving customers in Illinois and Missouri. We pride ourselves on being locally owned and operated as well as a valued part of the community. Since 1901 our goal at FCB Banks has always been to provide exceptional service to our valued customers.

JOB SUMMARY:
The Accounts Payable & Procurement Coordinator is responsible for overseeing the Bank’s accounts payable and centralized procurement functions. This position ensures the prompt and accurate processing and payment of Bank expenses while coordinating vendor relationships, purchasing, inventory, and distribution of supplies across Bank locations. The Accounts Payable & Procurement Coordinator also performs account reconciliations, financial reporting, Positive Pay administration, records management, and other account-related responsibilities while maintaining appropriate internal controls and compliance with Bank policies and procedures.

PRIMARY RESPONSIBILITIES & DUTIES:

• Oversees the timely and accurate processing and payment of Bank invoices and expenses.
• Provides daily work direction to the Accounts Payable & Procurement Assistant, including assigning and prioritizing work, reviewing completed work for accuracy and compliance with established procedures, providing guidance and training, and escalating performance concerns to management as appropriate.
• Trains and provides ongoing guidance to the Accounts Payable & Procurement Assistant, ensuring assigned duties are performed accurately, efficiently, and in accordance with Bank procedures and internal controls.
• Reviews incoming invoices for accuracy, appropriate documentation, proper authorization, and compliance with established approval authority.
• Obtains appropriate management approval for expense items exceeding established authority levels.
• Oversees the processing, printing, and signing of expense checks on a daily basis.
• Balances and reconciles expense and accounts payable-related accounts and researches discrepancies as necessary.
• Serves as a primary point of contact for accounts payable matters and works with employees and vendors to resolve invoice and payment discrepancies.
• Oversees the Bank’s centralized purchasing and supply management function to ensure locations have the supplies necessary for efficient operations.
• Coordinates monthly ordering, inventory, and distribution of general supplies to Bank locations.
• Maintains relationships with multiple vendors, compares pricing and purchasing options, and seeks competitive pricing and cost-effective solutions.
• Monitors supply needs and inventory levels to help control costs and avoid unnecessary or duplicate purchases.
• Coordinates special supply and purchasing requests from Bank locations and departments as needed.
• Processes Deluxe check reports and reconciles the related check commission checking account.
• Prepares and processes reports related to dues, subscriptions, donations, CRA-related donations, advertising, and public relations expenses.
• Maintains accurate and organized accounts payable documentation and filing systems to support internal reviews, audits, and regulatory examinations.
• Oversees the Bank’s Positive Pay transactions and related daily processes to assist in identifying discrepancies and preventing check fraud.
• Coordinates the destruction of applicable Bank records in accordance with established records retention schedules and expiration dates.
• Prepares and files quarterly sales and use tax returns and maintains appropriate supporting documentation.
• Assists with month-end, quarter-end, and year-end accounting activities related to assigned responsibilities.
• Maintains confidentiality of Bank, employee, vendor, and financial information.
• Identifies opportunities to improve accounts payable and procurement processes, strengthen internal controls, and increase operational efficiency.
• Maintains knowledge of Bank policies and procedures applicable to assigned responsibilities.
• Assists with accounting, purchasing, and operational projects as needed.
• Performs additional duties and responsibilities as needed.

TECHNICAL SKILLS & REQUIREMENTS:

• Strong understanding of accounts payable processes and general accounting principles.
• Strong attention to detail and ability to maintain a high degree of accuracy when processing financial transactions.
• Strong organizational and time-management skills with the ability to manage multiple responsibilities and deadlines.
• Ability to independently research and resolve invoice, payment, account, and vendor discrepancies.
• Ability to exercise sound judgment and work within established approval authorities and internal controls.
• Strong analytical and problem-solving skills.
• Ability to effectively manage vendor relationships and evaluate pricing and purchasing options.
• Ability to coordinate purchasing and supply needs across multiple Bank locations.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Strong written and verbal communication skills.
• Ability to establish and maintain effective working relationships with employees, management, vendors, and service providers.
• Ability to handle confidential and sensitive financial information with discretion.
• Ability to work independently while effectively contributing as part of a team.
• Ability to identify opportunities for increased efficiency, improved processes, and cost savings.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or a related field preferred.
• Minimum of two years of experience in accounts payable, accounting, bookkeeping, banking operations, or a related field preferred.
• Previous experience processing invoices, maintaining financial records, or coordinating purchasing activities preferred.
• Experience working with accounting, accounts payable, or financial software systems preferred.

WORKING ENVIRONMENT & DEMANDS:

• Work is performed primarily in a professional office environment.
• Frequent use of a computer, calculator, copier, scanner, telephone, and other standard office equipment.
• Regular interaction with Bank employees, management, vendors, and service providers.
• Regular responsibility for handling invoices, financial records, checks, supplies, and other Bank materials.
• Work requires the ability to manage multiple priorities and meet recurring daily, monthly, quarterly, and annual deadlines.
• Occasional additional hours may be required to meet month-end, quarter-end, year-end, audit, or other business needs.
• Occasional travel between Bank locations may be required.
• Prolonged periods of sitting while performing computer and administrative work.
• Frequent use of hands and fingers to operate a keyboard, mouse, calculator, telephone, and other office equipment.
• Frequent viewing of computer screens, invoices, reports, and other written documents.
• Frequent viewing of computer screens, invoices, reports, and other written documents.
• Regular standing and walking to perform purchasing, inventory, filing, and supply distribution responsibilities.
• Occasional bending, reaching, stooping, pushing, and pulling when handling supplies, files, and records.
• Ability to occasionally lift and carry office supplies, files, boxes, and other materials weight up to 25 pounds.
• Ability to move throughout Bank facilities as necessary to perform assigned responsibilities.

BENEFITS:

• $22.00 - $32.50 per hour, eligible for performance-based bonuses and incentives
• Health, Dental, Vision Insurance
• Group Life Insurance 1x annual salary, 100% paid by the bank
• Long-Term Disability insurance, 25% paid by the bank
• Voluntary Life Insurance and Accidental Death and Dismemberment Insurance
• Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
• Employee Assistance Program, Travel Assistance and Life Services Tool Kit
• Paid time off including Vacation, Personal and Sick leave
• Partially-paid Parental Leave for eligible employees
• 401(k) with company match for eligible employees

DISCLAIMER:
The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities.
FCB Banks retains the right to change or assign other duties to this position.

Please note: We do not currently have an immediate opening for this position; however, we are accepting applications from qualified candidates for anticipated future opportunities. Candidates may be contacted as positions become available.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities.
FCB Banks retains the right to change or assign other duties to this position.
Equal access to programs, services and employment opportunities is available to all persons without regard to age, ancestry, citizenship, status, color, physical or mental disability, genetic information, marital status, military status, national origin, race, religion, sex (including pregnancy), sexual orientation, or any other basis protected by federal, state, and/or local law.
In accordance with the Americans with Disabilities Act and/or applicable state and local laws, applicants requiring reasonable accommodations for the application and/or interview process should notify the FCB Human Resources Department. Examples of reasonable accommodations include making a change to the application process; providing written materials in an alternate format such as braille, large print, or audio recording; using a sign language interpreter; using specialized equipment; or modifying testing conditions.
Applicants have rights under Federal Employment Laws
Equal Employment Opportunity Poster
Equal Employment Opportunity Supplement
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act