Accounts Payable Analyst (HYBRID)

Aston Carter; United States; Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

HSA

Transportation benefits

PTO / Vacation / Sick Leave

Job summary

Aston Carter seeks an Accounts Payable Specialist in Irving, TX to manage the end-to-end invoice-to-pay process with a focus on PO processing and 3-way match. The role involves handling high-priority invoices, vendor payments, and supporting month-end close in a fast-paced environment.

The position requires strong attention to detail, exposure to ECC SAP or S/4HANA, and a customer-service approach to vendor inquiries. Hybrid office environment in Irving, TX.

Qualifications

• Minimum 2 years in accounts payable and disbursements.
• Strong PO processing and 3-way match experience.
• Hands-on handling of invoices and disbursements.
• Proficient in payment processing (checks, ACH, wires).
• Experience with ECC SAP or S/4HANA preferred.
• Understanding of audit/compliance in AP.
• Customer-service mindset for vendor/internal requests.
• Attention to detail, deadline-driven.

Responsibilities

• Review and process high-priority invoices with PO focus and 3-way match.
• Research discrepancies and ensure accurate GL coding.
• Process vendor payments (checks, ACH, wires) per terms.
• Reconcile disbursement batches and payment runs for accuracy.
• Monitor payment deadlines to avoid late fees.
• Support month-end close with AP data reconciliation.
• Address vendor inquiries with professional communication.
• Collaborate with teams to obtain banking/payment details.
• Maintain audit/compliance throughout the invoice-to-pay process.

Skills

2+ years AP

PO processing

3-way match

Payment processing

ECC SAP

S/4HANA

Audit/compliance

Customer service

Tools

ECC SAP

S/4HANA

Job description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages the end-to-end invoice-to-pay process with a strong focus on purchase order (PO) processing and full-cycle accounts payable workflows. This role reviews and processes high-priority invoices, executes vendor payments, and ensures accurate, timely disbursements while maintaining compliance with audit requirements. The specialist collaborates closely with internal partners and vendors, supports month-end close activities, and helps resolve payment issues in a fast-paced, deadline-driven environment.

Responsibilities

• Review and process high-priority invoices with a strong focus on PO-based transactions and 3-way match procedures.
• Handle invoice coding exceptions by researching discrepancies and ensuring accurate general ledger coding.
• Process vendor payments, including checks, ACH, and wire transfers, in accordance with payment terms and company policies.
• Review and reconcile disbursement batches and payment runs to ensure accuracy and completeness before release.
• Monitor payment runs and deadlines to ensure vendors are paid on time and to avoid late fees or service disruptions.
• Apply a thorough understanding of full-cycle accounts payable workflows, including purchase orders, approvals, and payment terms.
• Identify, investigate, and resolve payment issues or escalations from internal stakeholders and vendors.
• Collaborate with internal partners and vendors to obtain and validate banking information and other payment-related details.
• Support month-end close activities by preparing and reconciling accounts payable data and assisting with related reporting.
• Maintain compliance with audit and internal control requirements throughout the invoice-to-pay process.
• Respond to vendor inquiries with a customer service mindset, providing clear, timely, and professional communication.
• Contribute to continuous improvement of AP processes by sharing feedback, learning new procedures, and adapting to system or process changes.

Essential Skills

• Minimum of 2 years of accounts payable and disbursements experience with a solid understanding of invoice-to-pay processes.
• Strong background in accounts payable with specific experience in purchase order (PO) processing and 3-way match.
• Hands-on experience reviewing and processing vendor invoices and managing disbursement activities.
• Proficiency in payment processing, including checks, ACH, and wire transfers.
• Experience working in ECC SAP or S/4HANA is strongly preferred.
• Solid understanding of compliance and audit requirements related to accounts payable.
• Customer service mindset for handling vendor inquiries and internal stakeholder requests.
• Ability to review and reconcile disbursement batches and payment runs with high accuracy.
• Strong attention to detail to ensure accurate coding, payment processing, and reconciliation.
• Effective communication skills for interacting with internal teams and external vendors.
• Demonstrated ability to manage multiple priorities and meet tight deadlines in a fast-paced environment.
• Problem-solving skills to research and resolve payment issues, coding exceptions, and process discrepancies.
• High level of accountability and ability to work independently while meeting performance expectations.
• Strong time management and organizational skills to handle a high volume of invoices and payments.
• Coachable and open to learning new processes, systems, and workflows.
• Dependable and responsive, with consistent follow-through on tasks and commitments.
• Ability to adapt to changing processes, systems, and business environments, including M&A activities.
• Willingness to learn, ask questions, and seek clarification to ensure accurate work.
• Positive team collaboration skills and willingness to support colleagues as needed.
• Professional demeanor when interacting with vendors and internal partners.

Additional Skills & Qualifications

• Experience with ECC SAP or S/4HANA in an accounts payable or disbursements role.
• Familiarity with purchase order workflows and 3-way match processes.
• Understanding of payment terms and their impact on cash flow and vendor relationships.
• Experience working in environments undergoing process changes, system upgrades, or mergers and acquisitions.
• Ability to contribute to process improvements and efficiency initiatives within the accounts payable function.

Work Environment

This role operates in a professional, collaborative office environment that emphasizes accuracy, accountability, and clear communication. You will work with financial systems such as ECC SAP or S/4HANA and other standard office and accounting tools to manage invoices, disbursements, and payment runs. The position involves handling multiple priorities, tight deadlines, and evolving processes, requiring strong time management and adaptability. Team members are expected to be dependable, responsive, and open to learning new procedures, while maintaining professionalism in all interactions with vendors and internal partners. The culture encourages positive team collaboration, problem solving, and continuous improvement, with an emphasis on asking questions, sharing knowledge, and supporting one another to achieve shared goals.

Job Type & Location

This is a Contract to Hire position based out of Irving, TX.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Irving,TX.

Application Deadline

This position is anticipated to close on Oct 21, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.