Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II)

The California State University; Fullerton (CA); On-site; USD 65,000 - 71,000; Full time

Benefits offered by this job

Health plans

Dental & Vision

Life & Disability

CalPERS retirement

Tuition waiver

Job summary

The California State University, Fullerton invites applications for the Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II). This full-time, staff position is located in Fullerton and reports to the Division of Administration and Finance.

The role analyzes and improves Accounts Payable, Travel, and related processes, provides training, and ensures compliance with CSU policies. A bachelor’s degree plus four years of related experience is required.

Qualifications

• Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience.
• Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skilled in the research, development, and evaluation of policies and programs.
• Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus.

Responsibilities

• The Accounts Payable Analyst serves as a functional expert responsible for supporting, analyzing, and improving Accounts Payable, Travel, and related financial systems and business processes.
• This position oversees system functionality, workflow optimization, compliance monitoring, and operational support for Accounts Payable and Travel programs.
• Anayzes complex financial transactions, resolves system and processing issues, identifies trends and operational risks, and recommends improvements to enhance efficiency, compliance, and customer service.

Skills

Excel

Communication

Training

Analytical

Education

Bachelor’s degree

Tools

Concur

CFS

Job description

Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II)

Job no: 561908
Work type: Staff
Location: Fullerton
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Finance/Accounting, Probationary, Full Time

Job Title

Accounts Payable Analyst

Classification

Administrative Analyst/Specialist - Exempt II

Auto Req. ID

561908

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,400 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Division of Administration and Finance serves as the backbone of the CSUF campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources in order to fulfill the university’s mission and support student success. Partnerships with the campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We are seeking an exceptional individual to join our Accounts Payable team as the Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

The Accounts Payable Analyst serves as a functional expert responsible for supporting, analyzing, and improving Accounts Payable, Travel, and related financial systems and business processes. This position oversees system functionality, workflow optimization, compliance monitoring, and operational support for Accounts Payable and Travel programs. Analyzes complex financial transactions, resolves system and processing issues, identifies trends and operational risks, and recommends improvements to enhance efficiency, compliance, and customer service.

The position acts as a liaison between Accounts Payable, Procurement, Travel, eBusiness, Information Technology, Human Resources, and external vendors to support system implementations, upgrades, testing, and issue resolution. Responsibilities include the administration of financial and travel systems, user profile management, workflow configuration, and ensuring the integrity of Accounts Payable and travel-related processes.

Additionally, the Accounts Payable Analyst serves as a subject matter expert providing training, functional support, and guidance to campus departments and Financial Services Support Center staff. The role develops procedures, job aids, and training materials, addresses customer inquiries, and promotes consistent interpretation and application of CSU policies, regulations, and business procedures. Through collaboration, analysis, and continuous process improvement efforts, the position helps ensure accurate financial reporting, operational effectiveness, regulatory compliance, and a high level of customer service across the university. The Accounts Payable Analyst will also serve as a back up to the Business Analyst. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs plus four years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of the policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in the research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems, address them proactively, and develop appropriate recommendations leading to solutions. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form and use consultative and facilitation skills to gain consensus. Ability to train others on new skills and procedures and provide lead work direction. Proficiency in Microsoft Excel, Word, PowerPoint, Access, and Outlook. Ability to communicate clearly and effectively both orally and in writing. Ability to establish and maintain effective and cooperative working relationships with others.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications

Bachelor’s degree from an accredited four-year college or university or the equivalent in Accounting, Finance, or related field. Several years of experience in Accounting, Finance, or Information Technology. Full life cycle Concur implementation experience and/or several years of Concur maintenance experience. Experience with Common Financial System (CFS) and other related software is a plus. Excellent written, verbal, interpersonal, and communication skills. Ability to translate needs and analyze data. Ability to provide excellent customer services to end-users in an inclusive and equitable environment. Self-motivated and works independently and as part of a team.Working experience in higher education or public agencies.

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

California State University, Fullerton is not currently sponsoring anynewH-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Advertised: Sep 10 2026 Pacific Daylight Time
Applications close: Sep 24 2026 Pacific Daylight Time