Accounts Payable Analyst

Advocate Health Care; Oak Brook (IL); Remote; USD 37,000 - 55,000; Full time

Job summary

Advocate Health Care seeks an Accounts Payable Analyst to manage invoice processing for suppliers and capital equipment within the enterprise AP structure. You will resolve discrepancies, ensure compliance, and support strategic sourcing initiatives across multiple service lines.

The role requires experience with ERP systems and supplier management tools, plus strong Excel and communication skills to coordinate with departments and suppliers.

Qualifications

• Bachelor's degree preferred, or 3 years of direct relevant work experience in healthcare accounts payable will be considered in lieu of a degree.
• Proven knowledge of purchasing software and ERP systems.
• Experience with supplier statement reconciliation and supplier management platforms preferred.

Responsibilities

• Manage and prioritize daily invoice processing for suppliers and capital equipment.
• Resolve invoice discrepancies to ensure accuracy and compliance with AP policies.
• Collaborate with departments to resolve payment delays and supplier inquiries.

Skills

Analytical thinking

Communication skills

Problem solving

Team collaboration

Education

Bachelor's degree

Tools

GHX

Remitra

ERP systems

Job description

Department: 10206 Enterprise Corporate - Accounts Payable Status: Full time Benefits Eligible: Yes Hours Per Week: 40 Schedule Details/Additional Information: Remote based role out of Wisconsin, Illinois or North Carolina 1st shift Pay Range: $26.55 - $39.85

The Accounts Payable Analyst facilitates the overall management of invoices and more complex accounts payable functions for an assigned service-line and/or functionally aligned team within the enterprise Accounts Payable structure. Support a focused, cost effective, and centralized accounts payable department for efficient and timely payment of invoices related to the purchase of goods, services, or capital equipment in accordance with Procure to Pay policies and procedures. Demonstrate a higher degree of knowledge and experience withing Advocate Health Accounts Payable department and is versatile to complete tasks across multiple Accounts Payable service lines. Deliver the highest service level and operational efficiencies to ensure quality patient care and provide support to clinical and non-clinical department teammates.

Major Responsibilities

Independently manage and prioritize daily work to facilitate processing of invoices to suppliers to procure supplies, services, and capital equipment. Review and resolve discrepancies related to invoices to ensure completeness, accuracy, and compliance with Accounts Payable policies, contract agreements, and in alignment with strategic sourcing initiatives. Advances Accounts Payable initiatives assisting with team development, training, onboarding, and implementation of all existing and new technology. Works closely with Accounts Payable Associates and management to identify process improvements opportunities. Responds to, and coordinates with departments related to critical suppliers to ensure invoices are paid efficiently and timely to ensure orders are not interrupted and invoices are paid according to terms. Proactively utilize accounts payable platforms such as ERP, GHX, Remitra, and supplier websites to review and audit invoices and resolve discrepancies and potential credit holds impacting patient care and communicate appropriately with departments and suppliers. Collaborates with Supply Chain and internal customers to investigate/identify procure-to-pay discrepancies to mitigate supply disruption and payment delays. Researches, analyzes and resolves internal and external (supplier) customer inquiries. Performs supplier statement review and analysis and serves as the main point of contact for supplier related questions and issues. Serves as a liaison between Procurement, Supply Chain Operations, Accounts Payable, Master Data Integrity, internal customers, and suppliers to resolve invoice match exceptions. Performs payment analysis and resolves payment discrepancies by partnering with departments, teammates and suppliers as needed. Utilize and manage supplier and department inquiry tickets within online ticketing system. Responsible to analyze supplier electronic data files and format to appropriate ERP system layout to upload and process for payment and/or monthly accruals. Evaluates customer needs and makes independent decisions to resolve customer concerns; acts as a liaison between internal customers and suppliers. Ability to work independently, analyze concerns, and solve problems in a straightforward manner, providing possible solutions using good judgement and subject matter expertise. Understands and contributes to department KPI’s by continuing to develop and expand on capabilities, experience, and knowledge in related Accounts Payable job functions. Accountable for own contributions and task completion. Exhibits and demonstrates the knowledge and ability to answer and direct all customer inquiries, Procure to Pay requirements, and ERP related questions with the added ability to provide training as needed. Responsible for performing a wide variety of job assignments related to job discipline.

Education Required

Bachelor’s degree preferred, or 3 years of direct relevant work experience in healthcare accounts payable will be considered in lieu of a degree.

Experience Required

3-year minimum experience in related field. May be waived based on candidate qualifications or educational focus. 3 years minimum required experience working in Accounts Payable, contracting, procurement, or supply chain in a healthcare setting. Non-healthcare industry experience will be considered in lieu of direct healthcare experience. Experience with supplier statement reconciliation Experience in a large, matrixed organization Experience with Salesforce ticketing system or comparable supplier management system preferred.

Knowledge, Skills & Abilities Required

Ability to work in a team environment and collaborate with a variety of professionals. Solid problem-solving ability, must be able to think critically and make independent decisions. Proficient knowledge of purchasing software and enterprise resource planning (ERP) systems. Proficient use of MS Office Word, Excel and Outlook. Exceptional Excel skills, X lookup, V lookup, Pivot tables Exceptional communication skills both oral and written, with ability to effectively speak with all levels of staff. Knowledge of Accounts Payable and Procurement processes and procedures, ideally in a healthcare setting. Analytical mindset with the ability to gather and interpret data to drive informed decision-making. Ability to manage a high level of stress and maintain composure, prioritize workloads, multi-task, and deliver superior customer service.

Physical Requirements and Working Conditions

This position requires minimal travel, therefore, will be exposed to weather and road conditions. Operates all equipment necessary to perform the job. Exposed to a normal office environment.

DISCLAIMER

All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only responsibilities to be performed by an employee occupying this job or position. Employees must follow any other job-related instructions and perform any other job-related duties requested by their leaders.

Our Commitment to You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including: Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training Premium pay such as shift, on call, and more based on a teammate's job Incentive pay for select positions Opportunity for annual increases based on performance Benefits and more Paid Time Off programs Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability Flexible Spending Accounts for eligible health care and dependent care expenses Family benefits such as adoption assistance and paid parental leave Defined contribution retirement plans with employer match and other financial wellness programs Educational Assistance Program Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits. This is Transformation One shared purpose brought us together. Starting with You Caring for nearly 3 million people has inspired a transformation. One in which the patient’s experience guides our vision and empowers us to offer new possibilities in our communities.

Reshaping Access

What is access? It’s offering more sites of care than any other health system in the Midwest. But there’s a new frontier. Access is exploring the latest technologies to deliver care to patients exactly where they are and exactly when they need it.

Transforming Care

We’re redefining the standard for care with world‑class doctors and caregivers, innovative solutions, outstanding outcomes, and leading‑edge research and clinical trials.

Clinical Excellence Highlights

Combined, Advocate and Aurora are recognized for clinical excellence in:

• Cardiovascular Care
• Neurosciences
• Gynecology
• Oncology
• Pediatrics
• Primary Care
• Neurology
• Geriatrics
• Trauma Care