Accounts Payable Administrator

Duravant; Cincinnati (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Durendant? Duravant? Pyramid - Duravant is seeking an Accounts Payable Administrator to manage high-volume vendor invoicing, three-way matching, and timely payments.

You will collaborate with Purchasing, Receiving, and Project teams, maintain vendor master data, and support month-end close, SOX controls, and 1099 reporting. Proficiency in ERP systems and Excel is required.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2+ years of accounts payable experience in manufacturing, distribution, or engineering services.
• Experience with three-way match (PO, receipt, invoice) and high-volume processing in ERP.
• Solid understanding of basic accounting principles and GL coding.
• Proficiency with Excel and Outlook; familiarity with ERP systems is strongly preferred.

Responsibilities

• Process high-volume vendor invoices with proper coding and approvals.
• Ensure three-way match to POs and receipts and timely entry into the ERP.
• Review invoices for supports, terms, tax, and policy compliance.
• Monitor AP queues and route for approval per matrix and controls.
• Reconcile vendor statements and resolve variances with Purchasing/Receiving/PM.
• Prepare and execute weekly payment runs (ACH, checks, wires, virtual cards).
• Maintain vendor master data including W-9s and TIN validation.
• Support 1099 reporting and month-end close with AP accruals.
• Respond to inquiries regarding invoices, payments, and expenses.
• Maintain organized filing of invoices and payment documentation.
• Assist audits and suggest process improvements and KPI tracking.

Skills

Accounts payable

ERP systems

Three-way match

Excel

Vendor management

Problem solving

Education

High school diploma

Associate degree in Accounting/Finance/Business

Tools

SAP

Oracle

Microsoft Dynamics

Infor

Job description

Accounts Payable Administrator – Pyramid - Duravant

The Accounts Payable Administrator is responsible for the accurate and timely processing of supplier invoices, employee expenses, and other disbursements for our manufacturing and engineering services operations. This role supports production and project teams by ensuring proper three‑way match to purchase orders and receipts, resolving discrepancies with Purchasing and Receiving, and maintaining strong vendor relationships.

Key Responsibilities

• Process high‑volume vendor invoices, ensuring accurate coding, appropriate approvals, and timely entry into the ERP system (including three‑way match to POs and receipts).
• Review invoices for proper support, terms, tax, and compliance with company policies and contract terms.
• Monitor AP inbox and workflow queues; route invoices and payment requests for approval according to approval matrix and SOX/internal control requirements.
• Reconcile vendor statements, research open items, and resolve price/quantity variances or missing receiving issues with Purchasing, Receiving, and Project Management.
• Prepare and execute weekly payment runs (ACH, checks, wires, and virtual cards), optimizing cash flow while taking advantage of available discounts.
• Maintain vendor master data, including setup of new suppliers, collection of W‑9s, and validation of TINs in alignment with IRS requirements and internal policies.
• Support 1099 reporting by ensuring accurate vendor classification and information throughout the collection and reporting process.
• Assist with month‑end close by preparing AP accruals, reconciling AP subledger to the general ledger, and supporting GR/IR reconciliation.
• Respond promptly and professionally to internal and external inquiries regarding invoices, payments, and expense reimbursements.
• Maintain organized electronic and/or hard copy filing of invoices, payment documentation, and vendor records per retention policies.
• Support internal and external audits by providing requested documentation and explaining AP processes and controls.
• Identify and recommend process improvements, automation opportunities, and KPI tracking to increase AP accuracy and efficiency.

Qualifications

High school diploma or equivalent required; associate degree in Accounting, Finance, or Business preferred.

2+ years of accounts payable experience, preferably in manufacturing, distribution, or engineering services.

Experience with three‑way match (PO, receipt, invoice) and high‑volume invoice processing in an ERP environment.

Working knowledge of basic accounting principles and general ledger account coding.

Proficiency with Microsoft Excel and Outlook; experience with mid‑market or enterprise ERP systems (e.g., SAP, Oracle, Microsoft Dynamics, Infor) strongly preferred.

Familiarity with vendor master management, W‑9/TIN validation, and 1099 reporting is a plus.