Accounts Payable Administrator

Great Wolf Lodge; Chicago (IL); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Snacks on-site

Catered lunches on Tuesdays

Friends and Family discounts

Quarterly social events & happy hours

Job summary

Great Wolf Lodge in Chicago, IL seeks an Accounts Payable Administrator to join the Corporate Shared Services & Accounts Payable team. You will deliver AP services for the corporate offices and properties, handling high-volume processing, vendor inquiries, reconciliations, and journal entries.

The role is hybrid (onsite 3 days/week, remote 2 days/week) with a trial period before permanent status. 1–2 years AP experience and strong Excel/Word skills are required; Coupa and Sun (Infor) experience

Qualifications

• 1–2 years progressive responsibility in AP.
• Strong integrity and attention to detail.
• Experience with MS Office, especially Excel and Word.
• Ability to meet deadlines and multitask between routine work and projects.

Responsibilities

• Process vendor invoices, match to POs, and verify account coding.
• Perform AP reconciliations, including GL and vendor statements.
• Prepare journal entries and assist with 1099 and unclaimed property reporting.
• Support process improvements and respond to supplier inquiries in a timely manner.

Skills

Excel

Word

Attention to detail

Multitasking

Customer service

Education

Associate’s Degree in Accounting

Tools

Coupa

Infor Sun

Job description

Role Details:Target Start Date: 11/1/26Employment Type: Full-time, Temporary to PermanentHourly Rate: $25-30/HourLocation: Hybrid, Great Wolf corporate office, on-site 3 days/week; remote flexibility 2 days/weekPosition Details: After an initial trial period, this position is set to become a permanent member of our teamReports To: Manager, Shared Services & Accounts PayableRole Summary:This role is based in the Chicago, IL Corporate Office and is part of the Shared Services Accounting team. The Accounts Payable Administrator is responsible for the delivery of accounts payable services for the Corporate offices and all Great Wolf properties. This is a high-volume accounts payable environment with a focus on implementing best practices and process improvements.About Great Wolf LodgeGreat Wolf Resorts is North America's leading family of indoor water park resorts, delivering memorable family vacations across 23 locations. Our digital products, from booking and reservations to the in-lodge guest experience, play a critical role in how families plan and enjoy their stay. We're looking for a UX Designer to help us continue raising the bar on those experiences across our website, guest app, pack member app, kiosk, and POS solutions.Responsibilities:Vendor invoice processing - distribution for approval, matching to purchase orders, verification of account coding, review for sales and use tax compliance, entry into AP systemVendor maintenance and communications, including supplier onboarding and profile updates in the Coupa Supplier Portal and responses to payment and remittance inquiries.AP reconciliations, including reconciliation to general ledger, vendor statements, etc.Journal entry preparation - AP reclassifications, wire payments, etc.Liaise with Pack Members to answer questions, as necessaryManage the AP support inbox and ticket queue, responding to lodge and vendor requests within established service levelsActive involvement in process improvements for AP processes and proceduresSupport the AP team to ensure that appropriate AP processes and related internal controls are in place, documented, and monitoredSales and use tax filing preparationCondominium statement mailing, reconciliation, and reportingAssist with annual 1099 reportingAssist with unclaimed property reportingComplete ad hoc projects, reporting, and analysis, as requestedRequired Qualifications:At least 1-2 years of progressive responsibility in an AP functionHigh level of integrity and quality standards; commitment to accuracy and attention to detailTeam-oriented style with a strong customer service attitudeDemonstrated experience with Microsoft Office applications, particularly Excel and WordDemonstrated ability to meet deadlinesAbility to multitask between routine work and special projectsWhat We OfferCollaborative, on-site environment that includes snacks and catered lunches on TuesdaysOpportunity to shape guest experiences for a beloved family travel brandFriends and Family discounts for lodge visits for yourself and your familyQuarterly social events and happy hoursPotential for contract extensionPreferred Qualifications:Experience with Coupa and Sun (Infor) accounting system a plusAssociate’s Degree in AccountingExperience in a shared services modelExperience with a major theme park or brand hotelDemonstrated ability to implement best practices in a shared services environmentAn employee’s pay position within the salary range will be based on several factors, including but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of Great Wolf’s total compensation package. Other rewards may include annual bonuses, a Paid Time Off policy, and other perks.This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.