Accounts Payable/Accounting Assistant

Albert & Mackenzie, LLP; Agoura Hills (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Albert & Mackenzie is a well-established workers’ compensation defense law firm in California. The Accounting Assistant, with an emphasis on Accounts Payable, will be working closely with and supporting the Accounting Department in the firm.

Duties include processing invoices in QuickBooks, maintaining vendor files, reviewing statements, preparing expense reports, tracking budgets, and ensuring compliance with internal controls.

Qualifications

• 3+ years of experience using desktop QuickBooks with strong Accounts Payable experience.
• Experience supporting accounting and AP processes in a professional setting.
• Familiarity with vendor management and expense reporting is preferred.

Responsibilities

• Maintain electronic vendor files and supporting documentation with attention to accuracy and compliance.
• Process and post daily invoices in QuickBooks for multiple offices; verify approvals and coding.
• Reconcile vendor statements, research discrepancies, and address inquiries from vendors.

Skills

Accounts Payable

Vendor relations

Problem solving

Budget tracking

Tools

QuickBooks

Job description

Albert & Mackenzie is a well-established and expanding workers’ compensation defense law firm with a strong presence across California. Proudly recognized as a Great Place to Work for six consecutive years (2021–2026), the firm has also earned multiple Best Places to Work awards.

Job Description:

The Accounting Assistant with an emphasis on Accounts Payable, will be working closely with and supporting the Accounting Department in the firm.

Responsibilities:

• Maintain electronic vendor files in accordance with the company’s paperless procedures, including invoices, W-9s, vendor correspondence, and other supporting documentation, following up with vendors as necessary.
• Responsible for verifying, obtaining appropriate approval, processing, and accurately posting daily invoices through QuickBooks for multiple offices and affiliated companies.
• Review and match invoices to supporting documentation; identify and resolve discrepancies, duplicate invoices, incorrect charges, and missing information, code invoices to the appropriate general ledger account, department, office, matter, client, or property.
• Reconcile vendor statements and research outstanding invoices, credits, unapplied payments, and account discrepancies.
• Respond to vendor inquiries regarding invoices, account balances, payment status, and other accounts payable matters.
• Prepare and review employee expense reports, verify supporting receipts and documentation, and follow up with employees as necessary.
• Assist with tracking and monitoring various company budgets, including but not limited to Marketing and Social budgets, and report variances or concerns to management.
• Demonstrate strong research, analytical, organizational, and problem‑solving skills when investigating discrepancies and resolving accounting issues.
• Maintain confidentiality of financial, vendor, employee, and company information. Identify unusual transactions, duplicate payments, or potential errors and bring them to management's attention.
• Follow established accounting policies, internal controls, and procedures to ensure accurate and timely processing of accounts payable transactions.
• Assist with other accounting and administrative tasks and special projects as needed.

Experience and Requirements:

• Minimum of 3+ years of experience using desktop QuickBooks, with strong knowledge and hands‑on experience with the Accounts Payable function.
• Prior experience working as an Accounting Assistant or in a similar accounting support role.