Accounts Payable Accountant

Webco Industries, Inc.; Sand Springs (OK); On-site; USD 45,000 - 65,000; Full time

Job summary

Webco Industries, Inc. seeks an Accounts Payable Accountant to ensure timely processing of vendor invoices and payments within a manufacturing environment.

You will reconcile accounts, maintain AP files, and collaborate with purchasing, quality management, and other departments to resolve discrepancies while ensuring compliance with company policies. The role requires attention to detail, proficiency with SAP and Excel, and the ability to multi-task in a fast-paced setting.

Qualifications

• Education: Bachelor’s degree in Accounting or Finance.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, and SAP.
• Ability to multi-task, analyze, and maintain accuracy in a fast-paced environment.

Responsibilities

• Post invoices for payment, including raw materials, MRO, check requests, CAPEX, freight, utilities, and credit cards.
• Review open items before weekly check runs to identify posting errors.
• Respond to vendor inquiries and resolve invoice or payment discrepancies.
• Work cross-functionally with other departments to investigate and correct invoice issues.
• Maintain accurate Accounts Payable files, including deposits, check copies, back-up, and batch lists.
• Reconcile vendor statements and monitor outstanding accruals.
• Provide accurate costing information to Quality Management and other departments as needed.
• Monitor freight rates billed by suppliers and collaborate with Purchasing on discrepancies.
• Participate in training new team members and ensure effectiveness of procedures.

Skills

Invoice processing

Vendor relations

Reconciliation & reporting

Systems knowledge

Analytical thinking

Compliance

Education

Bachelor's degree in Accounting or Finance

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

. Accounts Payable Accountant Role Purpose / Mission

The Accounts Payable Accountant ensures timely and accurate processing of vendor invoices, payments, and related financial transactions. This role supports Webco’s operational and financial integrity by maintaining accurate records, reconciling accounts, and collaborating with internal departments to resolve discrepancies. The Specialist contributes to Webco’s success by protecting company assets, maintaining vendor relationships, and ensuring compliance with established policies and procedures.

. Key Responsibilities

• Post invoices for payment, including raw materials, MRO, check requests, CAPEX, freight, utilities, and credit cards.


• Review open items before weekly check runs to identify posting errors.


• Respond to vendor inquiries and resolve invoice or payment discrepancies.


• Work cross-functionally with other departments to investigate and correct invoice issues.


• Maintain accurate Accounts Payable files, including deposits, check copies, back-up, and batch lists.


• Reconcile vendor statements and monitor outstanding accruals.


• Provide accurate costing information to Quality Management and other departments as needed.


• Monitor freight rates billed by suppliers and collaborate with Purchasing on discrepancies.


• Participate in training new team members and ensure effectiveness of procedures.

. Core Competencies & Skills

Invoice Processing Expertise in posting, coding, and reconciling invoices across multiple accounts.

Vendor Relations Ability to communicate professionally and resolve discrepancies effectively.

Reconciliation & Reporting Ensures vendor accounts and AP records are accurate and up to date.

Systems Knowledge Proficiency with SAP, Microsoft Excel, Word, and other accounting tools.

Analytical Thinking Identifies discrepancies, trends, and process improvement opportunities.

Compliance & Accuracy Follows AP policies and internal controls to ensure financial integrity.

. Required Qualifications Required:

Education: Bachelor’s degree in Accounting or Finance.

Strong written and verbal communication skills.

Proficiency in Microsoft Excel, Word, and SAP.

Ability to multi-task, analyze, and maintain accuracy in a fast-paced environment.

Preferred (Optional):

Previous experience in manufacturing or multi-plant AP operations.

Familiarity with MRO, freight, and CAPEX invoice processes.

. Typical Physical Demands

• Must be able to work a minimum of 8 hours per day on a regular basis.


• Prolonged periods of sitting, computer work, and phone use.


• Requires corrected vision and hearing to normal range.


• Occasional standing and walking distances up to 2 miles in a manufacturing facility.

. Typical Working Conditions

• Primarily works in an indoor office environment.


• Temperature-controlled and clean office with normal air contaminants.


• Occasional exposure to manufacturing areas with high noise levels; PPE required: hearing protection and safety glasses with side shields.

. Our Work Experience is the combination of everything that’s unique about our culture, our core values, our company meetings, our commitment to success, our recognition programs, but most importantly, it’s our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in our area.