Accounts Payable Accountant

Wolfe, LLC; Pittsburgh, Northern (Allegheny County, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

RSUs

Profit Sharing

Medical Insurance (employee and depend

PTO

401(k)

Job summary

Wolfe, LLC, a Pittsburgh-based FinTech, is seeking an Accounts Payable Accountant to own full-cycle processing of 300+ invoices monthly and expense reconciliations. You will support a four-day close with journal entries and accruals, leveraging AI-assisted tooling to improve speed and accuracy.

This is a 5-day onsite role in Pittsburgh, PA. Ideal candidates have 2–7 years in AP and general accounting, experience with Concur and ERP systems such as Oracle or SAP, and strong Excel and

Qualifications

• 2-7 years of accounts payable and general accounting experience.
• Experience with Concur, ERP systems (Oracle, SAP), and ticketing platforms.
• Excellent written and verbal communication skills; strong Excel proficiency.

Responsibilities

• Process and code 300+ vendor invoices monthly with accurate GL coding and expense categorization.
• Reconcile 40+ employee expense reports monthly for policy compliance and timely reimbursement.
• Prepare journal entries, reconcile AP accounts, and record accruals for a four-day month-end close.
• Communicate with vendors to resolve invoice discrepancies and inquiries.
• Coordinate with departments to ensure timely invoice/PO submissions and maintain AP documentation.
• Provide backup for clerical accounting tasks including filing, scanning, and data entry.

Skills

Accounts payable

General accounting

Excel

High-volume processing

Communication

Tools

Concur

Oracle ERP

SAP ERP

Ticketing platforms

Job description

Wolfe is a Pittsburgh-based FinTech company building the next generation of financial products, and we are actively embedding AI across our product, our internal processes, and the way our teams work day-to-day. As an Accounts Payable Accountant, you will own the full cycle of high-volume invoice processing, expense reconciliation, and month-end close support that keeps Wolfe's finances accurate and on schedule. You'll code and process 300+ vendor invoices a month, keep employee expense reimbursements clean and current, and prepare the journal entries and accruals behind our four-day close. This is a role for someone who takes pride in accuracy, moves quickly under deadline pressure, and is eager to use AI-assisted tooling to make repetitive accounting work faster and more reliable. This is a 5-day onsite role in Pittsburgh, PA.

Responsibilities

• Process and code 300+ vendor invoices monthly, ensuring accurate GL coding, business unit/brand alignment, and expense categorization.
• Reconcile 40+ employee expense reports monthly for policy compliance and timely reimbursement.
• Prepare journal entries, reconcile accounts payable accounts, and record accruals to support the team’s four-day month-end close.
• Communicate with vendors to resolve invoice discrepancies, obtain statements, and respond to payment inquiries.
• Partner with departments company-wide to ensure timely invoice and PO submissions, resolve matching issues, and maintain organized AP documentation.
• Provide backup support for clerical and administrative accounting tasks, including filing, scanning, and data entry.

Impact Statement

For more clarity on the role, below are the success metrics and measurements for this role in the first 90 to 120 days.

• Reach full proficiency in Wolfe’s AP systems (Concur, ERP) and independently process the full monthly invoice volume (300+) with no coding errors.
• Take full ownership of the employee expense report reconciliation process (40+ reports/month) with zero backlog.
• Complete at least two full month-end close cycles, delivering journal entries and accruals within the four-day close window with no rework required.

Qualifications

• 2-7 years of experience in accounts payable and general accounting, with demonstrated ability to independently manage high-volume transaction processing. A strong general accounting background is required to independently code complex invoices and prepare journal entries.
• Experience with Concur, ERP systems (e.g., Oracle, SAP), and ticketing platforms.
• Strong organizational skills and attention to detail, with the ability to manage a high volume of invoices and expense reports under deadline pressure.
• Excellent written and verbal communication skills for cross-departmental and vendor-facing correspondence.
• Proficiency in Microsoft Office Suite, particularly Excel, for reconciliations and reporting.

Compensation, Benefits, and Perks

Wolfe is committed to providing a comprehensive benefits package to support your well-being, along with competitive compensation. Our benefits and perks include but not limited to:

• Restricted Stock Units (RSUs)
• Profit Share
• Medical, Prescription, Vision, and Dental insurance for employees and dependents (Wolfe pays 80% of premium)
• Short-Term Disability Insurance (Wolfe pays 100% of premium)
• Voluntary Long-Term Disability Insurance, Life Insurance, Critical Illness Insurance, Accident Insurance, and Hospital Indemnity coverage
• PTO (vacation and sick time)
• Corporate Holidays and Floating Holidays
• 401(k)
• Employee recognition program
• Charitable Donation to a charity of your choice yearly
• Employee Referral Bonus
• Tuition Reimbursement
• Internal Training and Information sessions
• Family Picnic, Holiday Party, and other outings
• Internal Culture Club

About Wolfe, LLC

Wolfe, LLC is a pioneering force in e-commerce since 1996 and the gifting industry, deeply rooted in Pittsburgh, Pennsylvania. Driven by our vision "To move humanity to express love for each other through personalized, faster, beautiful, secure, flexible gift giving," we're on a mission to revolutionize the way gifts are given and received. We achieve this through high-quality, fast service, and the same-day delivery of customized gift cards from our on-demand nations only robotic fulfillment center, alongside offering a safe and flexible card-to-card gifting technology.
At the heart of our success are our Core Values: Teamwork, Drive, Integrity, Caring, and Excellence. These principles guide us as we innovate and expand our portfolio with platforms and brands like PerfectGift, Gift Card Granny, GiftYa, Reaf Marketing, and Give InKind, setting new standards in the gifting experience.
Some of the Company and Executive Team Recognitions:
2023 Inc. 5000 list of fastest-growing private companies (ranked no. 382)
2022 - 1st place - Fastest 50 Growing Companies in Pittsburgh, Pittsburgh Business Times
2020 The Best Places to Work, Pittsburgh Business Times
2019 - Winner Carnegie Science Award, Entrepreneur Category
2017 - Winner of Outstanding Entrepreneur, Pittsburgh Venture Capital Association
2015 - Winner of Business Times Diamond Award, Business Ethics Award, Create Award
2015 CEO of the Year, Pittsburgh Technology Council
And more…