Accounts Payable Accountant

University of Minnesota Foundation; Minnesota; On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Tuition benefit

Health insurance

Retirement plans

Transit pass

Job summary

University of Minnesota Foundation (UMF) seeks an Accounts Payable Accountant to join the Finance team in Twin Cities. You will handle accounts payable processing, vendor inquiries, and reporting, ensuring adherence to policies with accuracy and timeliness.

The role includes Excel data analysis, Emburse Enterprise usage, and back-up support for related accounting tasks. Strong communication and organizational skills are essential.

Qualifications

• BA/BS or equivalent education and four years of related work experience.
• Demonstrated precision and timeliness in recurring tasks.
• Proven customer service experience.
• Strong verbal and written communication skills.
• Proven data entry experience.

Responsibilities

• Process accounts payable transactions accurately for UMF.
• Prepare and analyze data using Excel, DMS reports, and Emburse Analytics.
• Provide administrative support and liaison with UMF staff, University staff, and vendors.

Skills

Customer service

Data entry

Attention to detail

Time management

Education

Bachelor's degree or equivalent

Tools

Emburse Enterprise

DMS

Emburse Analytics

Box

Job description

Accounts Payable Accountant

Job ID

376559

Location

Twin Cities

Job Family

Finance

Full/Part Time

Full-Time

Regular/Temporary

Regular

Job Code

8221AA

Employee Class

Civil Service

About the Job

This position provides entry-level professional financial support to the University of Minnesota Foundation (UMF) Finance team. Key responsibilities include providing excellent customer service to both internal and external constituents, processing accounts payable, spreadsheet management, preparation of various reports, providing administrative support to the Finance team, and other duties as assigned.

Responsibilities

Accounts Payable Processing (70%)

• Process accounts payable transactions accurately, reflecting the disbursement activities of the University of Minnesota Foundation.
• Review and verify vendor invoices, employee expense reimbursements, and purchasing card transactions.
• Process disbursements within Emburse Enterprise (UMF’s expense software).
• Create vendor records in DMS (UMF’s accounting system), verify accuracy in Emburse Enterprise, and deactivate when duplications occur. Collect ACH information.
• Confirm adherence to internal control guidelines and UMF’s Travel and Expense Policy.
• Backup to processing University of Minnesota (UMN) transfer invoices.
• Review, maintain, and update vendor information, including ensuring W-9 forms are on file in Box.
• Communicate with UMF staff, University staff, and outside vendors to clarify invoices, payment instructions/timing, and policy requirements.

Accounting Activities (15%)

• Prepare and analyze data using Excel spreadsheets, DMS reporting tools, and Emburse Analytics.
• Verify Gift Annuity payments and create templates.
• Crosstrain on various accounting activities and serve as back up for other areas of Finance.
• Perform other duties as assigned.

Administrative Support (15%)

• Communication liaison with outside constituents and information distribution to UMF staff.

Qualifications

Required qualifications:

• BA/BS or combination of related education and work experience to equal four years
• Proven ability to apply knowledge and skill to a recurring task or activity with emphasis on precision and timeliness of execution
• Demonstrated customer service experience
• Strong verbal and written communication skills
• Proven skills in personal computer software including Microsoft Office suite
• Demonstrated experience with data entry

Preferred qualifications:

• Excellent time managements skills, ability to work independently and as a member of a team, attention to detail
• Strong interpersonal and collaboration skills
• Demonstrated analytical and problem-solving skills
• Ability to manage competing priorities while meeting department deadlines
• Ability to set and accomplish goals
• Ability to analyze, make decisions, and learn new concepts and techniques

About the Department

At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota.

For more information about UMF, please visit https://give.umn.edu/about/about-umf.

Pay and Benefits

Pay Range: $52,000-62,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.