Accounts Receivable Specialist II

University of Minnesota; Minneapolis (MN); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Competitive wages

Generous time off

Tuition benefit program

HSA contributions

PSLF/financial counseling

Transit benefits

Job summary

University of Minnesota seeks an Accounts Receivable Specialist II to support the Financial Operation Center within the Controller’s Office. The role focuses on complex AR activities and financial reporting for multiple Resource Responsibility Centers, with a hybrid Twin Cities-based schedule requiring at least three days in-office for metro-area staff.

The position involves collaboration with AR Services and finance professionals, utilizes TeamDynamix, Google Suite, and Excel, and emphasizes

Qualifications

• BA/BS degree plus at least two years of professional work experience or a combination of related education and work experience to equal six years.
• Ability to interact with standard technology platforms (Zoom, word processing, data entry, email, internet browsing, etc.)
• Experience with PeopleSoft Enterprise Financial System
• Experience with University of Minnesota Finance policy
• Ability to read, interpret and compile information according to prescribed methods
• Ability to use logic to problem solve and find solutions

Responsibilities

• Review and analyze billing requests and invoices to ensure accuracy and timely processing.
• Collaborate with University staff and external customers for clarification on billing requirements.
• Analyze customer information and update records in the financial system.
• Manage mass transactions, QA reviews, and file uploads while resolving issues.
• Advise departments on appropriate billing processes and ensure timely postings.

Skills

Professional communication

Team player

Adaptability

Education

BA/BS degree

Tools

PeopleSoft

TDx

Google Suite

Excel

Job description

About the Job

The University of Minnesota seeks an Accounts Receivable SpecialistII to support our Financial Operation Center department within theController’s Office. The Accounts Receivable Specialist II isresponsible for performing moderately complex accounts receivableactivities and financial reporting transactions in support of aportfolio of Resource Responsibility Centers (RRC) in the FinanceOperations Center. Additionally, the Accounts Receivable SpecialistII collaborates with accounts receivable services and financeprofessionals within the Finance Operations Center to ensureappropriate and timely support. To succeed as an AccountsReceivable Specialist II, you should be professional, a teamplayer, and attentive while being detail-oriented. You must becomfortable with using technology such as TeamDynamix (TDx) andGoogle Suite and excel at both verbal and written communication.Most importantly, an Accounting Receivable Specialist II shouldhave a genuine desire to meet the needs of others across theinstitution. You will report to the Accounts ReceivableManager.

Work environment

This hybrid position is based on the Twin Cities campus. For thoselocated in the metro area, a minimum of three days per week in theoffice is expected. Internal and external applicants located nearother UMN system campuses and across the State of Minnesota mayalso be considered, and we encourage all interested candidates toapply. Occasional travel to the Twin Cities campus may be requiredfor events and all-staff meetings. Out of state candidates must bewilling to relocate to Minnesota at their own expense.

This position has a scheduled start date around November11.

Job Responsibilities with % of Time

Accounts Receivable (80%)

• Review and analyze all types of billing requests, foundationtransfers, and invoice adjustment requests sent to the FinancialOperations Center prior to processing. This involves evaluating the request, and resolving conflicting or missing information using prior experience and the service center’s knowledge base to ensureaccuracy of invoicing and financial reporting. Requests of allcomplexities are managed independently and efficiently withoutundue oversight, relying on informed judgement and a thoroughunderstanding of University standard methodologies, best practices,and procedures. Processing includes independent review and researchof transactions of varying complexity to ensure accurate and timelycompletion.
• Collaborate and communicate clearly and concisely withUniversity staff, external customers, and colleagues as needed forclarification on billing requests, policy requirements, and bestpractices.
• Analyze customer and contact information in the EnterpriseFinancial System vs. the information contained in the servicerequest to determine if changes or updates are needed for existingcustomers or request new customer records to be created.
• Works with mass transaction entry, reviews submission forquality assurance, process uploads, monitors for problems, andresolves issues.
• Utilizes their expertise of the full order to cash businessprocess to advise departments on the appropriate billing processesto use; proactively identifies transactions of a repetitive nature,processes without the need for a service request ensuring thatthese transactions are timely and accurately recorded in thesystem.
• Analyze billing requests for applicability of sales tax,customer’s tax exemption status; Consults with tax managementoffice on more complex scenarios, and prepares transactions foraccurate sales tax calculation for all states.
• Uses the chart of accounts with expertise and understanding,ensures chartfield string integrity on billing transactions toensure accurate financial reporting.
• Understands, explains, interprets, and applies universityaccounts receivable policy to various scenarios.
• Collaborates with Accounts Receivable Services in theController's Office to obtain further guidance on best practicesand policy.
• Demonstrates a holistic understanding of billing requests ofall complexities, sets them for finalization, and submits creditand rebill transactions into approval workflow.
• Ensures appropriate approvals for rebills and credit requiringapproval, as well as UMN Foundation transfer approvals with athorough understanding of justification and fund-userequirements.
• Collaborates with accounts payable specialists in the processing of returned goods and services as well as creditmemos.
• Acts as a liaison with the UMN Foundation for fund requests andtransfers.
• Fully understands and independently applies key accounting andreceivables functions, Generally Accepted Accounting Principles,and other guiding concepts with proficiency.
• Can be assigned as a Portfolio Team Resource to assist incoordinating requests, questions, training, and offering first-lineguidance to their respective portfolio.

Professional Development (10%)

• Contributes to training manuals and procedures for the FinanceOperations Center and can participate in the training ofstaff.
• Identifies and participates in opportunities for cross-trainingacross Finance Operations Center functions to maintain adequatecoverage of all functions.
• Complete professional development, education, and trainingactivities, consistent with managing the responsibilities of theposition. Complete continued learning and development appropriateto work duties and for the pursuit of individual, unit, andinstitutional success.
• Participate in staff development based on individual needincluding ongoing skills training, DEI development, professionallearning, service & scholarly activity, and engagement &well-being.
• As an individual contributor, role models UMN commitment tocreating an inclusive work environment and fostering a caringculture.

Accounts Receivable Support (5%)

• Assist Accounts Receivable Services with projects andinitiatives.

Other duties as assigned (5%)

Qualifications

Required Qualifications (please document on resume):

• BA/BS degree plus at least two years of professional workexperience or a combination of related education and workexperience to equal six years.
• Ability to interact with standard technology platforms (Zoom,word processing, data entry, email, internet browsing, etc.)
• Experience with PeopleSoft Enterprise Financial System
• Experience with University of Minnesota Finance policy
• Ability to read, interpret and compile information according toprescribed methods
• Ability to use logic to problem solve and find solutions

Preferred Qualifications (please document on resume):

• Knowledge in accounts receivable

Pay and Benefits

Pay Range: $24.56 - $30.05; depending oneducation/qualifications/experience

Time Appointment: 100% Appointment

Position Type : Civil-Service & Non-Faculty LaborRepresented Staff

Please visit the Office of Human Resources website for moreinformation regarding benefit eligibility.

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional trainingand degree-seeking programs supported by the Regents Tuition BenefitProgram
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counselingat no cost
• Employee TransitPass with free or reduced rates in the Twin Cities metroarea

While our salary ranges provide a framework, it is important tonote that most of thetime, the initial pay may not reach the maximum of the range. Thisapproach ensures that compensation reflects the value and unique contributions ofeach candidate while maintaining equity within our organization. As part of ourcommitment to fair and equitable compensation, please be aware that the salary offered toincoming candidates will be based on their individual credentials and experience.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.

To learn more about diversity at the U: http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of oneof the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.