Accounts Payable (A/P) Specialist - Part-Time (20 hrs/wk)

Socket.dev; Seattle (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

Socket.dev is seeking an Accounts Payable Specialist who is highly organized to process high-volume vendor invoices, resolve payment discrepancies, and maintain accurate vendor records. This role serves as a main point of contact for vendors and internal departments.

Reporting to the Finance Manager, you will ensure timely payment, review AP transactions, and support month-end close. A minimum of five years AP experience, proficiency with ERP systems (Infor VISUAL preferred), and strong Excel

Qualifications

• U.S. Citizen or Permanent Resident
• High School Diploma or equivalent
• Minimum of five years of experience in Accounts Payable
• Knowledgeable in core accounting principles and processes (three-way matching, tax exemptions, 1099)
• Proficiency with ERP systems, preferably Infor VISUAL
• Intermediate proficiency with Microsoft Office applications (e.g., Excel, Outlook)

Responsibilities

• Adhere to established accounting processes, procedures and internal controls
• Prepare vendor invoices for approval and process approved invoices for timely payment
• Review A/P transaction details to ensure accuracy
• Verify invoices against POs and Receivers
• Identify vendor net terms with early payment incentives
• Investigate and resolve vendor payment disputes and discrepancies
• Record expenses to the appropriate GL accounts
• Prepare and process weekly check run
• Maintain an accurate and organized filing system for physical and digital documents
• Update vendor records in ERP system as changes occur
• Pull routine aging and accrual reports for month-end close
• Respond to correspondence professionally and timely
• Maintain a strong working relationship with vendors and team members
• Participate in process improvements
• Other duties as assigned

Skills

Attention to detail

English communication

Analytical skills

Time management

Problem solving

Independent work

10-Key data entry

Education

High School Diploma or equivalent

Tools

Infor VISUAL ERP

Excel

Outlook

Job description

JOB SUMMARY

The Accounts Payable (A/P) Specialist is highly organized and is responsible for timely and accurate processing of high-volume vendor invoices, resolution of payment discrepancies, and maintaining accurate vendor records. The A/P Specialist also serves as a point of contact for vendors and internal departments, responding to inquiries and resolving questions or discrepancies related to invoices, payments, and other accounts payable matters.

REPORTSTO

The Accounts Payable Specialist directly reports to the Finance Manager

MINIMUMQUALIFICATIONSREQUIREDFORPOSITION

Education,Training,and/orExperience

• U.S. Citizen or Permanent Resident
• High School Diploma or equivalent
• Minimum of five years of experience in Accounts Payable, preferably in a manufacturing environment
• Knowledgeable in core accounting principles and processes (e.g., three-way matching, tax exemptions, 1099 compliance)
• Proficiency with ERP systems, preferably Infor VISUAL
• Intermediate proficiency with Microsoft Office applications (e.g., Excel, Outlook)

PHYSICALREQUIREMENTS

Thephysicaldemandsdescribedherearerepresentativeofthosethatmustbemetbyateammembertosuccessfully perform the essential functions of this job

• Regularly required to sit for extended periods of time
• Frequently required to use eye-hand coordination, repetitive hand movements and manual dexterity to handle or type
• Occasionally required to stand, walk, bend, and reach, lifting, carrying, twisting, pushing or pulling up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus
• Hearing level within normal/average range

ESSENTIALJOBREQUIREMENTS,SKILLSANDABILITIES

Toperformthejobsuccessfully,anindividualshoulddemonstratethefollowingcompetencies:

• Honesty, integrity and sound judgment when handling company finances and confidential information
• Ability to effectively read, write, and communicate in the English language
• Highly dependable and reliable; exceptional attention to detail with a commitment to accuracy
• Strong self-motivation, personal accountability and ownership of responsibilities
• Excellent communication and interpersonal skills; ability to work effectively with others
• High organization and time-management skills; ability to prioritize and multi-task without sacrificing quality
• Strong analytical and problem-solving skills; ability to identify discrepancies and resolve issues promptly
• 10-Key fluency with minimal errors
• Ability to work independently with no/minimal supervision
• Ability and willingness to acclimate to company culture and development goals

ESSENTIALDUTIESANDRESPONSIBILITIES

Essentialdutiesandresponsibilitiesinclude,butarenotlimitedtothefollowing:

• Adhere to established accounting processes, procedures and internal controls
• Prepare vendor invoices for approval and process approved invoices for timely payment
• Review A/P transaction details (e.g., amounts, dates, remit-to addresses) to ensure accuracy
• Verify invoices against Purchase Orders (POs) and Receivers
• Identify vendor net terms with early payment incentives
• Investigate and resolve vendor payment disputes and discrepancies
• Record expenses to the appropriate general ledger (GL) accounts
• Prepare and process weekly check run
• Maintain an accurate and organized filing system for physical and digital documents
• Update vendor records in ERP system as changes occur
• Pull routine aging and accrual reports to verify ledger accuracy and support month-end close
• Respond to correspondence professionally, timely and effectively
• Maintain a strong working relationship with vendors and team members
• Participate in the recommendation and development of process improvements
• Other duties as assigned

Management reserves the right to assign and/or reassign duties and responsibilities to this job at any time. This job description is designed to outline primary duties, qualifications and job scope, but does not limit team members nor the Company to the work identified above.

Monday - Friday from 8am - 12pm; flexible upon demonstrated proficiency