Accounts Payable

Tedesco Pacific Construction; Sparks (NV); On-site; USD 42,000 - 64,000; Full time

Job summary

Tedesco Pacific Construction in Sparks, NV is seeking an Accounts Payable Specialist to manage AP tasks, GL reconciliations, and related office duties.

The role requires strong attention to detail, solid understanding of GAAP, and proficiency with Excel, Sage 300 Construction, and TimberScan; prior experience preferred. You will work both independently and as part of a team, ensuring timely payments and accurate reporting to support project controls.

Qualifications

• High school diploma or GED; bachelor’s degree preferred but not required.
• Three+ years of related experience.
• Strong reading, writing, spelling and communication skills.
• Understanding of GAAP.

Responsibilities

• Process accounts payable and reconciliations.
• Enter ACH/EFT payments and various invoices.
• Prepare weekly checks and maintain documentation.
• Maintain vendor files and W-9s; ensure up-to-date insurance records.
• Assist with general office tasks and support field managers.

Skills

Attention to detail

Multitasking

GAAP knowledge

Excel

TimberScan

Sage 300

Bilingual English/Spanish

Education

High school diploma

Bachelor’s degree (preferred)

Tools

Sage 300 Construction

TimberScan

Paycor

Job description

The Accounts Payable is responsible for all aspects of Accounts Payable, AP reconciliations, and shared responsibility of general office tasks. The Accounts Payable will assist other departments with duties as needed. They will foster good relationships with vendors, customers, and employees. They will stay organized, efficient, and prioritize tasks appropriately. They will work independently and in a team when needed. The Accounts Payable will be reliable, timely, attentive, and have a high level of communication. Reports to Accountant.

Requirements:

• Attention to detail with efficiency and speed.
• Able to multitask and switch between tasks quickly.
• Ability to recognize your own errors and find solutions to prevent them.
• Savvy with basic math, GL & cost accounting, computer software (Excel/Word), and technology.
• Knowledge of Sage 300 Construction and TimberScan preferred, or ability to learn new programs quickly.
• Requires a high level of reading, writing, spelling, and communication skills.
• Requires general understanding of Business and GAAP standards (Generally Accepted Accounting Principles).
• Bilingual English/Spanish is preferred, but not required.
• High school diploma or GED Equivalent
• Bachelor’s degree in related field is preferred, but not required
• Three or more years of related experience
• 18 years or older.

Preferred but not required

• Knowledge of Sage 300 Construction Accounting Software, TimberScan, and Paycor
• Knowledge of GL & Cost Accounting

Physical

• Body Positions – Long periods of sitting and/or standing while working on a computer.
• Body Movements – Ability to stoop; kneel; carry fifty (50) pounds; operate a computer for extended periods; and operate a scanner, printer, and phones. Ability to walk briskly from one room to another.
• Body Senses – Ability to obtain, understand, and follow through with information by listening, talking, seeing, or reading.
• Mental – Requires general understanding of math, accounting, reading, writing, spelling, and communication skills. Able to maintain calm and efficiency under pressure. Ability to get along with a variety of personalities.

Working Conditions

Primarily an office environment with varying amounts of noise and quiet throughout the day. Environment may require proximity to vehicles and equipment for brief times. Require periodic extended hours to meet monthly, quarterly, and annual deadlines.

Essential Functions

The basic function of the Accounts Payable Specialist is to complete accounts payable, AP reconciliations, and general office tasks with the highest quality, efficiency, and productivity. To maintain comprehensive amounts of job knowledge, reliability, and creativity. To use good judgement at all times and foster good relationships.

Responsibilities and Duties:

General Office Tasks

• Back up for front office, admin, and management as needed.
• Assist with supply ordering and organization
• Assist walk in customers, vendors, or employees with any Human Resource, Payroll, Accounts Payable, or additional direction as needed.
• Keep front office and other common areas tidy and organized.
• Maintain confidentiality of employees, coworkers, vendors, and customer’s information

Reconciliations

• Reconcile Accounts Payable and Vehicle/Equipment Assets.
• Reconcile Vendor Statements and Credit Card Statements.
• Assess and fix any moderately complex errors that may arise before completing reconciliations, and refers more complex issues to higher-level staff.

Responsible for all of Accounts Payable

• Support staff, confirm completion, and step in as needed for data entry of invoices.
• Enter ACH / EFT payments and 401K invoices. Enter monthly Wage Works, tax invoices, and additional confidential invoices as needed.
• Assist with weekly payroll cost correction
• Complete Final Review, Import to Sage 300, verifying amounts, and checking for errors on a weekly basis with extreme attention to detail.
• Prep, print, review, and mail weekly checks with accuracy and efficiency. Process Positive Pay with bank. Paying vendors promptly within terms for both overhead and job-related costs.
• Manage all Credit Card Sage systems and process Fenvari statement.
• Manage and process all recurring invoices.
• Assessing reports for errors, such as duplicate entries, missing information, or other misc. issues as needed.
• Escalating to higher management when issues become numerous or problematic.
• Set up and maintain vendor files, requesting and managing W-9’s as necessary.
• Ensure insurance requests are being sent, and vendor’s insurance files are up to date.
• Complete year-end including processing 10-99’s, assessing and fixing any found errors.
• Set up and maintain all TimberScan related files and issues.
• Responsible for petty cash, cell phone purchasing, and setup.
• Complete additional tasks requested by the Accounting Division.

Other Misc. Duties

• Assist with maintaining and creating necessary documents and supplies for field managers.
• Assist with any other department tasks and duties as needed, such as scanning, organizing, mailing, printing, and filing.
• Create and update all procedures related to task completed regularly.

Measurements of Performance

Quality, Productivity, Job Knowledge, Reliability, Attendance, Independence, Creativity, Initiative, Adherence to Policy, Interpersonal Relationships, and Judgement.