Accounts Payable

Singer Industrial; Sioux Falls (SD); On-site; USD 30,000 - 36,000; Full time

Job summary

Singer Industrial in Sioux Falls, SD is seeking an Accounts Payable specialist to support efficient AP operations, ensuring accurate coding, timely voucher creation, and professional interaction with internal teams and external vendors.

This role handles vendor statements, PO conversions, payment processing support, and year-end tasks, with attention to detail and strong communication. The position requires the ability to lift up to 40 lbs and teamwork skills.

Qualifications

• Experienced with Microsoft Outlook, Word and Excel.
• Detail oriented with strong communication and customer service skills.
• Ability to work in a group setting with minimal supervision and lift up to 40 lbs.

Responsibilities

• Accurately vouch non-trade invoices with proper coding, approvals, terms and supporting docs.
• Verify pricing, quantities, freight, and tax info before voucher creation.
• Convert purchase orders to vouchers ensuring PO, packing slip and invoice consistency.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files including W-9s and banking info.
• Prepare A/P checks for weekly runs; assist electronic payments as needed.
• Monitor due dates to avoid late payments.

Skills

MS Outlook

MS Word

MS Excel

Detail oriented

Communication skills

Customer service

Teamwork

Self-starter

Lifting 40 lbs

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

About this position

Summary of Responsibilities:

The primary responsibility for the Accounts Payable position is to assist in the efficient operations of the A/P department and to facilitate prompt and accurate accounting practices. Exemplify DFP standards through excellent communication and customer service for both internal staff and outside vendors.

Job Duties Include:

• Accurately vouch non-trade invoices, ensuring proper coding, approval, terms, and supporting documentation.
• Verify pricing, quantities, freight charges, and tax information prior to voucher creation.
• Convert purchase orders to vouchers, ensuring consistency between PO, packing slip, and invoice.
• Review vendor statements regularly and reconcile discrepancies with unpaid invoices.
• Maintain complete and organized vendor files, including W-9s, credit applications, correspondence, etc.
• Communicate professionally with vendors to resolve billing issues, request missing documentation, etc.
• Prepare A/P checks for printing, sorting, stuffing, and mailing according to weekly check run procedures.
• Assist with electronic payment processing (ACH, credit cards) when applicable.
• Monitor due dates to ensure invoices are paid within terms and avoid late fees.
• Open, sort, and distribute incoming mail daily.
• Route intercompany and branch paperwork to appropriate recipients in a timely manner.
• File packing lists, paid invoices, unpaid invoices, and other supporting documents according to retention policies.
• Identify invoices subject to Use Tax and apply proper tax coding in accordance with company and state guidelines.
• Assist with year-end reporting requirements as needed (e.g., vendor confirmations, document pulls).
• Issue purchase orders for non-inventory purchases following approval guidelines.
• Provide excellent customer service to internal teams and external vendors through timely communication and follow-up.
• Cross-train in all Accounts Payable functions to provide departmental coverage during absences.
• Assist with process improvements and recommend efficiencies where appropriate.
• Other duties as assigned by Management.

Skills/Qualifications: Experienced with Microsoft Outlook, Word, & Excel; Detail Oriented; Excellent Communication Skills (Verbal & Written); Excellent Customer Service Skills; Ability to Work in Group Setting with Minimal Supervision; Motivated Self –starter; Must be able to lift 40 lbs.

Salary Information

$22 - $26Hourly Wage