Accounts Payable

Satechi; San Diego (CA); On-site; USD 65,000 - 70,000; Full time

Job summary

Satechi in San Diego, CA seeks an Accounts Payable Specialist to support day-to-day AP operations, ensuring invoices and payments are processed accurately and timely. You will handle AP inbox, vendor setup, payments, and month-end close tasks, with a focus on accuracy and customer service for employees, vendors, and partners.

The role requires strong organizational skills, attention to detail, and proficiency with NetSuite and Excel; experience with multi-currency accounts and 1099 reporting is

Qualifications

• Experience in Accounts Payable or related finance function.
• Experience managing a high-volume AP inbox.
• NetSuite experience preferred.
• Proficiency with Excel functions (VLOOKUP/XLOOKUP).
• Strong attention to detail and accurate record-keeping.

Responsibilities

• Manage day to day AP operations – AP Inbox, New Vendor Setup, Invoices and Payments, Weekly Check Runs.
• Process AP transactions, code to GL, and assist month-end close tasks.
• Reconcile expenses in the GL and sub-ledgers; prepare adjusting entries.
• Oversee corporate credit card expenses and policy compliance.
• Identify process improvements and document new procedures.
• Assist with 1099 reporting and tax-related AP compliance.
• Support vendor onboarding and Netsuite documentation.
• Reconcile bank and credit card accounts; provide AP metrics and analyses.
• Collaborate with employees, vendors, and partners with strong service orientation.

Skills

Attention to detail

Organizational skills

Communication skills

Customer service mindset

High-volume AP management

Tools

NetSuite

Excel

Job description

The Accounts Payable Specialist will support Satechi’s day-to-day accounts payable operations, ensuring invoices, vendor payments, reconciliations, and related transactions are processed accurately and on time. This role requires strong organization, attention to detail, and a customer-service mindset when supporting employees, vendors, and internal business partners.

What You’ll Be Doing

• Manage day to day AP operations – including AP Inbox, New Vendor Setup, Invoices and Payments, Weekly Check Runs and application of Vendor Payments.
• Responsible for accurate, timely and complete processing of all AP transactions and coding to GL
• Responsible for accurate and timely completion of AP and Purchasing related month-end close tasks
• Analyze expenses in the general ledger and reconcile sub-ledgers.
• Prepare necessary adjusting journal entries for AP Accruals.
• Manage corporate credit card expenses, reporting, analysis, and backup. Ensure corporate credit card holders are following policy.
• Help identify, drive, and implement process improvements while documenting new and existing processes
• Responsible for the preparation of annual 1099 and other AP compliance reporting requirements
• Assist with the training and enforcement of Vendor Onboarding policy compliance
• Maintain vendor card in Netsuite to include Vendor Setup Form, Contract, W-9 and any other documentation in ERP.
• Constant re-iteration of scaling / automating processes that work with our ERP (NetSuite)
• Assist with bank and credit card account reconciliations on multiple accounts, including multi-currency GL accounts.
• Maintain monthly account reconciliations with supporting schedules that provide detail of account balances shown on the general ledger. Providing analysis and metrics of various general ledger accounts.
• Assist with data needed for Tax returns, especially multi-country Sales Tax/ VAT on Sales/ Import.
• Help to identify areas for business process improvements, strategic initiatives, and efficiencies.
• Effectively communicate with teammates, business partners, vendors and customers while maintaining a positive attitude.
• Provide exceptional internal customer service by responding to AP-related questions and requests in a timely, professional, and solutions-oriented manner, ensuring employees and business partners feel supported throughout the AP process.

What We’re Looking For

• Previous experience in Accounts Payable, Accounting, or a related finance function.
• Experience managing a high-volume AP inbox with strong organizational and follow-through skills.
• NetSuite experience highly preferred.
• Proficiency in Microsoft Office, particularly Excel.
• Working knowledge of Excel functions such as VLOOKUP/XLOOKUP, basic formulas, sorting, filtering, and data organization.
• Strong attention to detail and ability to maintain accurate financial records.
• Ability to prioritize multiple deadlines and responsibilities in a fast-paced environment.
• Strong written and verbal communication skills with a service-oriented approach.
• Comfortable identifying inefficiencies and recommending process improvements.

Compensation

The pay range for this position in California is $65-70K annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This position offers a full range of benefits outlined here. This information is provided per the relevant state and local pay transparency laws for the location in which this position will be performed. Base pay information is based on market location.

Satechi is an equal opportunity employer committed to an inclusive workplace.