Accounts Payable

Panelmatic-Inc.-1; Houston (TX); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

HSA

401(k) matching

Paid time off

Paid holidays

Professional development

Job summary

Panelmatic, Inc. is seeking a detail-oriented Accounts Payable Administrator to perform and coordinate AP duties, reporting to the Controller to support finance operations.

You will ensure accurate invoicing, timely payments, and robust vendor records while contributing to month-end close and process improvements in a fast-paced environment. Ideal candidates will have 3+ years AP experience, strong Excel skills, and the ability to manage multiple tasks while meeting deadlines.

Qualifications

• High school diploma or equivalent required.
• Three or more years of experience in accounts payable required.
• Three or more years of experience managing invoices, payments, and vendor accounts required.
• Proficiency in Microsoft Office, including Excel, required.
• Strong attention to detail and ability to work in a fast-paced environment required.
• Excellent communication and problem-solving skills required.
• Ability to meet deadlines and manage multiple tasks efficiently required.
• Ability to pass a physical, drug, driving, and background check required.
• Ability to push, pull, and lift 20 lbs or more required.
• Ability to sit, stand, and walk for four or more hours at a time required.
• Alignment with company core values required.

Responsibilities

• Process and review invoices for accuracy and proper approvals before payment.
• Ensure timely payment of vendor invoices and maintain accurate financial records.
• Reconcile AP transactions and resolve discrepancies with vendors.
• Assist with month-end closing, including journal entries and account reconciliations.
• Collaborate with internal departments to streamline AP processes and improve efficiency.
• Generate AP reports, including aging reports and cash flow analysis.
• Maintain vendor files, ensuring compliance with company policies and procedures.
• Assist with audits by providing documentation and supporting information.
• Support cash management functions and assist in forecasting accounts payable obligations.
• Monitor accounts to ensure payments are up to date and processed efficiently.
• Provide recommendations to enhance AP automation and financial accuracy.
• Performs other duties as needed.

Skills

Attention to detail

Excellent communication

Problem-solving skills

Ability to meet deadlines

Multi-tasking

Education

High school diploma or equivalent

Tools

Excel

Microsoft Office

Infor Visual ERP

Job description

About Us:

Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery.

Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently.

Job Summary:

Panelmatic is seeking a detail-oriented candidate to perform and coordinate various accounts payable (AP) and accounting duties within our organization. The Accounts Payable (AP) Administrator will report directly to the Controller and support company-wide financial operations. Panelmatic offers a challenging, rewarding, and fun work experience. You will help support our company’s vision of delivering high-quality products within the required specifications, timeframe, and budget.

Job Duties:

• Process and review invoices for accuracy and proper approvals before payment
• Ensure timely payment of vendor invoices and maintain accurate financial records
• Reconcile AP transactions and resolve discrepancies with vendors
• Assist with month-end closing, including journal entries and account reconciliations
• Collaborate with internal departments to streamline AP processes and improve efficiency
• Generate AP reports, including aging reports and cash flow analysis
• Maintain vendor files, ensuring compliance with company policies and procedures
• Assist with audits by providing documentation and supporting information
• Support cash management functions and assist in forecasting accounts payable obligations
• Monitor accounts to ensure payments are up to date and processed efficiently
• Provide recommendations to enhance AP automation and financial accuracy

• Performs other duties as needed

• High school diploma or equivalent required
• Three or more years of experience in accounts payable required
• Three or more years of experience managing invoices, payments, and vendor accounts required
• Proficiency in Microsoft Office, including Excel, required
• Strong attention to detail and ability to work in a fast-paced environment required
• Excellent communication and problem-solving skills required
• Ability to meet deadlines and manage multiple tasks efficiently required
• Ability to pass a physical, drug, driving, and background check required
• Ability to push, pull, and lift 20 lbs or more required
• Ability to sit, stand, and walk for four or more hours at a time required
• Alignment with company core values required

Preferred Qualifications:

• Infor Visual or other ERP experience preferred

• Medical, dental, vision, HSA, term life, AD&D, STD, LTD

• 100% medical premium paid for by Panelmatic for the employee-only level medical coverage
• 80% paid for by Panelmatic and 20% paid for by the employee on all other level medical coverage (i.e. employee plus child, employee plus spouse, family)
• 401(k) contributions matched 100% up to 4%
• Scholarships, educational reimbursement, paid volunteerism, and paid personal and professional development provided
• PTO and paid holidays provided
• Career advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years