Accounting Technician III (part-time)

Colorado State University; United States; Hybrid; USD 51,000 - 62,000; Part time

Job summary

Colorado State University is seeking a part-time financial specialist to provide advanced financial management, budgeting guidance, and operational support for the MarComm accounting work unit. You will ensure compliance with policies and strengthen internal controls across accounts and workflows.

Hybrid work may be available after training; qualifications include three years of technical accounting or bookkeeping experience, or a related degree with experience in accounting, finance, or

Qualifications

• Three (3) years of technical accounting or bookkeeping experience.
• Education and/or experience combination in accounting, finance, or business to meet three years of qualification.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams, Power Point).

Responsibilities

• Invoicing internal and external customers and maintaining accounts receivable aging.
• Enters received checks into the Kuali system.
• Reviews and approves expenditure requests for appropriateness and proper approvals.
• Analyzes transaction documents to determine expenditure classification and posting.

Skills

Accounting

Customer Service

Communication

Interpersonal skills

Education

Related education (Accounting/Finance/Business/Bookkeeping)

Tools

Microsoft Office

Job description

Position Summary

MarComm oversees Marketing and Brand Management, Communications, Social/Digital Media and Community Affairs and Engagement. The Accounting work unit exists to support MarComm, and its objectives by processing operational transactions in accordance with federal, state, and University laws, regulations and policies, as well as protecting the financial integrity of Colorado State University. In addition, the work unit provides reporting on a regular and ad hoc basis, analysis of financial results, interpretation of the financial data as part of overall control of the fiscal goals and concerns. The unit also provides guidance and instruction to all members of the division regarding correct and appropriate use of University resources. This position independently provides advanced financial management, budgetary guidance, and operational support for departments and units within MarComm. This role ensures institutional compliance through the implementation of financial policies, internal controls, and process improvements across account management and workflows. This part‑time position may be eligible for hybrid work once a training period has been successfully completed.

Essential Job Duties

• Invoices internal and external customers and maintains the accounts receivable aging, collects internal income for non‑job costing sub‑system sales as well as sub‑system sales, determines the distribution to each applicable unit in the financial system for KFS input.


• Enters received checks into the Kuali system.


• Reviews and approves all request forms for operational and fund expenditures, for appropriateness, approvals and approves correct and appropriate requests or refuses inappropriate requests.


• Analyzes transaction source documents and determines the appropriateness of the expenditure, appropriate classification, proper account(s), calculates the distribution, records and approves the resulting transactions.


• Continually analyzes workflow processes and procedures. Recommend changes, new procedure and/or redistributions of duties for a more efficient operation.


• Educates personnel of procedure and/or policy where applicable.


• Determines the extent of any violation and the appropriate action.


• Prepares, analyzes, and adjusts Financial Reports and Ad Hoc reports monthly and as necessary.


• Creates new report formats and/or systems to accomplish tracking and preparing internal reports.


• Reconciles accounts identifies errors, determines the correction necessary based on professional judgement and prepares the entry in the appropriate sub‑system or university financial system.


• Reviews all requests for purchases from assigned accounts, determines the appropriateness, purchasing mechanism, payment timing based on professional judgment, creates the transactions and submits invoices on POs for approval by the Business Officer.


• Reviews PCard purchase documentation for assigned cardholders, determines the appropriate account / sub code and reallocates transactions.


• Determines if any transactions are inappropriate, variances, type, severity, action required and prepare the necessary action documents.


• Informs the approver of transferred or terminating employees.


• Prepares the monthly Cardholder Statements from the PCARD system, compiles documentation and obtains cardholder signature and maintains cardholders files.


• Assumes other duties as assigned.

Conditions of Employment

Pre‑employment Criminal Background Check (required for new hires)

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials: Experience Only: Three (3) years of technical accounting or bookkeeping experience. OR Education and Experience: A combination of related education (accounting, finance, business, bookkeeping) and/or technical accounting or bookkeeping experience equal to three (3) years *Please note, unofficial or official transcripts must be attached if utilizing education to meet the minimum qualifications.

Preferred Qualifications

Customer Service skills. Written and verbal communication skills. Interpersonal skills. Experience working in higher education. Experience with Microsoft Office Suite (Word, Excel, Teams, Power Point) Knowledge of and ability to work within a financial system (such as Kuali or Quickbooks) Directly related state service experience

Salary Range

$51,360 - $61,632 (for 1.0 FTE)

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world‑class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work‑life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator. Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303‑866‑5038. Phone: 303‑866‑3300. The ten‑day deadline and these appeal procedures also apply to all charges of discrimination.

Additional Information

Inspired by its land‑grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world. Prospective Employees, click here to learn more about CSU’s perks and purpose. Current employees will need to apply for jobs in Workday.