Administrative Assistant to Accounting

CSU Veterinary Health; Fort Collins (CO); On-site; USD 28,000 - 30,000; Full time

Job summary

Colorado State University Veterinary Health in Fort Collins seeks an accounting professional to perform day-to-day financial transactions, reconcile accounts, and support procurement within the Kuali Financial System (KFS). The role requires strong Excel/Word skills and a solid grasp of basic accounting principles.

The successful candidate will work with Department Accounting staff and Veterinary Teaching Hospital staff in a team-oriented environment, with opportunities to contribute to

Qualifications

• Mid to Advanced knowledge of Microsoft Excel and Word.
• Understanding of basic accounting principles.

Responsibilities

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Complete account reconciliations to ensure accuracy of financial records.
• Support procurement activities, including vendor setup and related purchasing tasks.
• Prepare and process financial documents in the Kuali Financial System (KFS), including Advance Deposits, Requisitions, Adjustment/Accrual Vouchers, and Cash Receipts.
• Process additional KFS transactions such as Distribution of Income and Expense, Work Order Authorizations, and Account Maintenance.

Skills

Microsoft Excel

Microsoft Word

Tools

KFS (Kuali Financial System)

Job description

Job Description Position Summary

This position will work closely with the Department Accounting staff, and interactions may include working with the following: Department Administrative Staff, Veterinary Teaching Hospital staff, the Department Accounting Supervisor, the Department Office Manager, and the Department Business Officer. The Department seeks a candidate with enthusiasm, a positive attitude, and someone who works well as part of a team as well as independently. This individual will have a broad range of responsibilities within the accounting section of Clinical Sciences. The ideal candidate will have excellent organizational and communication skills. This individual will have a broad range of responsibilities within the accounting section of Clinical Sciences.

Work Unit Description

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Essential Job Duties

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Complete account reconciliations to ensure accuracy of financial records.
• Support procurement activities, including vendor setup and related purchasing tasks.
• Prepare and process financial documents in the Kuali Financial System (KFS), including Advance Deposits, Requisitions, Adjustment/Accrual Vouchers, and Cash Receipts.
• Process additional KFS transactions such as Distribution of Income and Expense, Work Order Authorizations, and Account Maintenance.

Conditions of Employment

Compliance with university policies, procedures, and required trainings.

Supervision

N/A

Minimum Qualifications

• Mid to Advanced Knowledge Microsoft Excel and Word
• Understanding of Basic Accounting Principles

Preferred Qualifications

• Experience with Kuali Financial Systems
• Experience in creating/updating Financial Reports

Salary Range

$20 - $22 an hour

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world‑class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work‑life balance, CSU is where you can thrive, grow, and make a lasting impact. Review our detailed benefits information here. Explore the additional perks of working at CSU here. For the total value of CSU benefits in addition to wages, use our compensation calculator.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Equal Employment Opportunity

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land‑grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.

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