Administrative Assistant to Accounting

Colorado State University; Fort Collins (CO); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Robust benefits package

Collaborative atmosphere

Job summary

Colorado State University’s Department of Clinical Sciences is seeking a detail‑oriented Accounting Assistant to support day‑to‑day financial transactions, reconciliations, and procurement tasks within the department. The role emphasizes accuracy, organization, and strong communication in a collaborative team and independent work.

The ideal candidate has solid Excel and Word skills, a working knowledge of basic accounting principles, and experience with the Kuali Financial System for processing

Qualifications

• Mid to Advanced Knowledge Microsoft Excel and Word.
• Understanding of Basic Accounting Principles.

Responsibilities

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.
• Complete account reconciliations to ensure accuracy of financial records.
• Support procurement activities, including vendor setup and related purchasing tasks.
• Prepare and process financial documents in the Kuali Financial System (KFS), including Advance Deposits, Requisitions, Adjustment/Accrual Vouchers, and Cash Receipts.
• Process additional KFS transactions such as Distribution of Income and Expense, Work Order Authorizations, and Account Maintenance.

Skills

Excel

Word

Accounting basics

Tools

Kuali Financial System

Job description

Job Description

Position Summary:

This position will work closely with the Department Accounting staff, and interactions may include working with the following: Department Administrative Staff, Veterinary Teaching Hospital staff, the Department Accounting Supervisor, the Department Office Manager, and the Department Business Officer. The Department seeks a candidate with enthusiasm, a positive attitude, and someone who works well as part of a team as well as independently.

This individual will have a broad range of responsibilities within the accounting section of Clinical Sciences. The ideal candidate will have excellent organizational and communication skills. This individual will have a broad range of responsibilities within the accounting section of Clinical Sciences.

Work Unit Description :

The Department of Clinical Sciences mission is to assure the health and productivity of animals to meet societal needs through high quality educational programs for professional veterinary medical students, graduate veterinarians, and the public through a faculty and veterinary medical center of excellence, and to advance and disseminate comparative biomedical knowledge in an environment of interdisciplinary collaboration.

Essential Job Duties

• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivable data.

• Complete account reconciliations to ensure accuracy of financial records.

• Support procurement activities, including vendor setup and related purchasing tasks.

• Prepare and process financial documents in the Kuali Financial System (KFS), including Advance Deposits, Requisitions, Adjustment/Accrual Vouchers, and Cash Receipts.

• Process additional KFS transactions such as Distribution of Income and Expense, Work Order Authorizations, and Account Maintenance.

Conditions of Employment

• Compliance with university policies, procedures, and required trainings

Supervision

• N/A

Minimum Qualifications

• Mid to Advanced Knowledge Microsoft Excel and Word

• Understanding of Basic Accounting Principles

Preferred Qualifications

• Experience with Kuali Financial Systems

• Experience in creating/updating Financial Reports

Salary Range

$20 - $22 an hour

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance,CSUis where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here.

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator.

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations,CSUconducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.