Accounting Technician III

University of Colorado Boulder; Boulder (CO); Hybrid; USD 51,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Retirement plans

Generous paid time off

Tuition assistance

ECO Pass

CU Advantage program

Job summary

University of Colorado Boulder is seeking an Accounting Technician III to support Facilities Management and the Boulder Campus with invoicing, procurement card processing, and financial analysis. The role audits payments, reconciles accounts, and uses systems like PeopleSoft, Concur, and AiM to ensure accuracy.

The position offers a hybrid work arrangement with in-person training and a typical Monday–Friday schedule.

Qualifications

• Three years of relevant experience; appropriate education may substitute for the required experience.
• Must be a current Colorado resident to apply.
• Proficiency with Microsoft Excel and experience in government or higher education environments is preferred.
• Experience with accounts payable processes and reconciliations is desirable.

Responsibilities

• Approve invoices and procurement card transactions by auditing against purchase orders.
• Process journal entries and assist with month-end close as needed.
• Reconcile stores and suspense accounts and research discrepancies.
• Liaise with vendors, campus departments, and Procurement Service Center to resolve payables issues.
• Prepare monthly reconciliations and ensure alignment with financial policies.
• Cross-train with other Accounting Technicians to provide backup support.

Skills

Invoice processing

Accounts payable

Financial analysis

Procurement understanding

Microsoft Excel

PeopleSoft

Marketplace

AiM

Concur

Unifier

Tools

Marketplace

AiM

Unifier

Concur

PeopleSoft

Microsoft Excel

Job description

Job Summary

I&R Business Services at CU Boulder encourages applications for an Accounting Technician III! This role supports Facilities Management (FM) and the Boulder Campus by providing timely and reliable accounting information, budgetary control, and financial analysis to co-workers and the campus community.

The position’s main duties are approving invoices and procurement card transactions incurred by the University by auditing and processing payment documents, using multiple accounting and financial reporting systems, reconciling PeopleSoft accounts by analyzing discrepancies and making required corrections.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The I&R Office areas of responsibility include long-range capital planning, architecture, design and construction, the operation and maintenance of all campus facilities and utilities, transportation services, workplace accident prevention and the creation of a safe working environment for campus employees, environmental health and safety, campus logistics, and efforts around sustainability and resiliency. Beyond creating a safe and secure environment, the department is embarking on several projects that are key to the strategic vision of the campus including: crafting a clear and comprehensive framework and methodology for campus master planning, developing strategies and tactics to improve campus sustainability and resiliency, and dynamically working within the campus and with our community partners to positively impact humanity.

What Your Key Responsibilities Will Be

Invoice processing

• Approve Distribution Center Stores material invoices forpayment to external vendors by auditing and authorizing vouchers incomparison to purchase orders for mathematical accuracy, compliancewith purchasing terms and conditions, and federal, state, anduniversity rules and regulations. Support daily invoice processingthrough the outstanding invoice report and CU Marketplace. Reviewpurchase order status and partial receipts to ensure timely paymentand billing, and appropriate internal actions for canceled ordersor missing invoices. Process adjustments for freight, discounts andother allowable fees as applied on vendor invoices. Monitor markuppercentages for inventory and direct orders as purchase orders arecreated in the work management system. Independently identify andresearch purchasing/payables discrepancies and determine bestcourse of action to resolve, including collaborating withProcurement Service Center personnel, Facilities Management programmanagers, and external vendors. Maintain Stores accounts payabledesk manual as a guide for current payables processes andprocedures, in alignment with work management system A/P standardoperating procedures. Requires working across multiple funds, andcurrently includes activity totaling $4.2 million annually.

Stores Materials Clearing Account Reconciliation

• Compile monthly reconciliation data file and prepare summaryreport on outstanding transactions. Resolve problems arising fromincorrect charges and/or coding by preparing journal entries and/orappropriate adjustment method in the work management system forinventory or direct orders. Minimize outstanding purchase orderbalances against the Stores, clearing speedtypes to avoidoverstating encumbrances. Use historical payables activity toproject future purchasing needs, while ensuring adequate balancesto meet current contract activity, and adjusting balances betweenfiscal years. Monitor purchasing and payables activity, ensuringfiscal responsibility.

Procurement Card Allocations

• Prepare procurement card expense reports and allocations inConcur for the purchasing coordinators and material manager inStores. This includes identifying appropriate speedtypes andaccount codes for allocations and attaching back up documentationfor all transactions. Coordinate expense report submittals andapprovals with cardholders to meet monthly procurement card postingtimelines.

Accounts Payable Inquiries and Customer Service

• Serve as liaison between vendors, other campus departments and Facilities Management personnel to answer accounts payableinquiries, including management of the FM Stores A/P email inbox.Research status of payments by accessing Marketplace. Researchmissing or delinquent payments.

Monthly Journal Entries and Cross Train with other Accounting Technicians

• Process journal entries as needed, including reviewing backupdocumentation for accuracy and verifying departmental speedtypes.Adhere to month end close timelines and coordinate with DCadministrative staff and campus controller's office to resolveposting issues. Cross train with Accounting Technicians to be a source of accounts payable backup support when needed.

What You Should Know

This position has the ability to work in a hybrid work modality, and will need to be in person for training and at least 1 day a week. The position has an anticipated work schedule of Monday - Friday during regular business hours.

What We Can Offer

The annual salary range for this position is $51,360 -$55,000.

If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

• medical
• dental
• retirement plans
• generous paid time off
• tuition assistance for you and your dependents
• an ECO Pass for local transit
• Explore additional perks and programs through the CU Advantage program

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide.

Be Statements

Be curious. Be resourceful. Be Boulder.

What We Require

• 3 years of relevant experience. Appropriate education will substitute for the required experience on a year-for-year basis.
• Must be a current Colorado resident to apply.

What You Will Need

• Ability to reference a set of decision points based on size and type of payment, and funding source to decide how to correctly record transactions in different systems: I.E. Marketplace, AiM, and Unifier.
• Approve invoices for payment after reviewing all documentation. Determine correct speed type and account code for each transaction.
• Determine which systems and data will aid in identifying discrepancies. Take initiative to follow up on issues in advance of being notified by Accounts Payable, and resolve issues in a timely manner.
• Determine the most efficient and effective method to research and resolve reconciling items. Requires an understanding of how information is recorded in each system, and the best scheme for corrections based on each individual problem.
• Work closely with non-accountant managers to have a comprehensive understanding of purchasing and payables rules and regulations. Use this as an ongoing opportunity to train staff, while working with the Procurement Service Center and vendors as necessary to resolve issues.
• Continue to develop, improve, and document the Accounts Payable process for FM used by the department.

What We Would Like You to Have

• Experience in government or higher education.
• Proficiency with Microsoft Excel.

Please apply by November 30, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.