Accounting Technician III

University of Colorado System; Allenspark (CO); Hybrid; USD 51,000 - 55,000; Full time

Job summary

University of Colorado Boulder is seeking an Accounting Technician III to support Facilities Management by auditing invoices, processing payments, and providing reliable financial information. The role involves reconciliation, journal entries, and cross-training with teammates to ensure timely financial closures.

The position offers a hybrid work arrangement with in-person training and a Monday–Friday schedule during business hours.

Qualifications

• 3 years of relevant experience; education may substitute on a year-for-year basis.
• Experience with government or higher education environment is a plus.
• Strong analytic and reconciliation skills, attention to detail.

Responsibilities

• Process and audit invoices and procurement card transactions across multiple systems.
• Prepare monthly journals and assist with accounts payable reconciliations.
• Respond to vendor inquiries and provide timely AP support to campus departments.
• Coordinate with Procurement and FM on payables and process improvements.
• Support month-end close timelines and cross-train with other Accounting Technicians.

Skills

3+ years experience

Higher education experience

Tools

Microsoft Excel

Job description

Job Summary

I&R Business Services at CU Boulder encourages applications foran Accounting Technician III! This role supports FacilitiesManagement (FM) and the Boulder Campus by providing timely andreliable accounting information, budgetary control, and financialanalysis to co-workers and the campus community.

The position’s main duties are approving invoices and procurementcard transactions incurred by the University by auditing andprocessing payment documents, using multiple accounting andfinancial reporting systems, reconciling PeopleSoft accounts byanalyzing discrepancies and making required corrections.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

The I&R Office areas of responsibility include long-rangecapital planning, architecture, design and construction, theoperation and maintenance of all campus facilities and utilities,transportation services, workplace accident prevention and thecreation of a safe working environment for campus employees,environmental health and safety, campus logistics, and effortsaround sustainability and resiliency. Beyond creating a safe andsecure environment, the department is embarking on several projectsthat are key to the strategic vision of the campus including:crafting a clear and comprehensive framework and methodology forcampus master planning, developing strategies and tactics to improve campus sustainability and resiliency, and dynamicallyworking within the campus and with our community partners topositively impact humanity.

What Your Key Responsibilities Will Be

Invoice processing

• Approve Distribution Center Stores material invoices forpayment to external vendors by auditing and authorizing vouchers incomparison to purchase orders for mathematical accuracy, compliancewith purchasing terms and conditions, and federal, state, anduniversity rules and regulations. Support daily invoice processingthrough the outstanding invoice report and CU Marketplace. Reviewpurchase order status and partial receipts to ensure timely paymentand billing, and appropriate internal actions for canceled ordersor missing invoices. Process adjustments for freight, discounts andother allowable fees as applied on vendor invoices. Monitor markuppercentages for inventory and direct orders as purchase orders arecreated in the work management system. Independently identify andresearch purchasing/payables discrepancies and determine bestcourse of action to resolve, including collaborating withProcurement Service Center personnel, Facilities Management programmanagers, and external vendors. Maintain Stores accounts payabledesk manual as a guide for current payables processes andprocedures, in alignment with work management system A/P standardoperating procedures. Requires working across multiple funds, andcurrently includes activity totaling $4.2 million annually.

Stores Materials Clearing Account Reconciliation

• Compile monthly reconciliation data file and prepare summaryreport on outstanding transactions. Resolve problems arising fromincorrect charges and/or coding by preparing journal entries and/orappropriate adjustment method in the work management system forinventory or direct orders. Minimize outstanding purchase orderbalances against the Stores, clearing speedtypes to avoidoverstating encumbrances. Use historical payables activity toproject future purchasing needs, while ensuring adequate balancesto meet current contract activity, and adjusting balances betweenfiscal years. Monitor purchasing and payables activity, ensuringfiscal responsibility.

Procurement Card Allocations

• Prepare procurement card expense reports and allocations inConcur for the purchasing coordinators and material manager inStores. This includes identifying appropriate speedtypes andaccount codes for allocations and attaching back up documentationfor all transactions. Coordinate expense report submittals andapprovals with cardholders to meet monthly procurement card postingtimelines.

Accounts Payable Inquires and Customer Service

• Serve as liaison between vendors, other campus departments andFacilities Management personnel to answer accounts payableinquiries, including management of the FM Stores A/P email inbox.Research status of payments by accessing Marketplace. Researchmissing or delinquent payments.

Monthly Journal Entries and Cross Train with other AccountingTechnicians

• Process journal entries as needed, including reviewing backupdocumentation for accuracy and verifying departmental speedtypes.Adhere to month end close timelines and coordinate with DCadministrative staff and campus controller’s office to resolveposting issues. Cross train with Accounting Technicians to be asource of accounts payable backup support when needed.

What You Should Know

This position has the ability to work in a hybrid work modality,and will need to be in person for training and at least 1 day aweek. The position has an anticipated work schedule of Monday –Friday during regular business hours.

What We Can Offer

The annual salary range for this position is $51,360 -$55,000.

If you have prior state-classified experience in the same classseries as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

At the University of Colorado Boulder, we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit.

As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers, ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be curious. Be resourceful. Be Boulder.

What We Require

• 3 years of relevant experience. Appropriate education willsubstitute for the required experience on a year-for-yearbasis.
• Must be a current Colorado resident to apply.

What You Will Need

• Ability to reference a set of decision points based on size andtype of payment, and funding source to decide how to correctlyrecord transactions in different systems: I.E. Marketplace, AiM,and Unifier.
• Approve invoices for payment after reviewing all documentation.Determine correct speedtype and account code for eachtransaction.
• Determine which systems and data will aid in identifyingdiscrepancies. Take initiative to follow up on issues in advance ofbeing notified by Accounts Payable, and resolve issues in a timelymanner.
• Determine the most efficient and effective method to researchand resolve reconciling items. Requires an understanding of howinformation is recorded in each system, and the best scheme forcorrections based on each individual problem.
• Work closely with non-accountant managers to have acomprehensive understanding of purchasing and payables rules andregulations. Use this as an ongoing opportunity to train staff,while working with the Procurement Service Center and vendors asnecessary to resolve issues.
• Continue to develop, improve, and document the Accounts Payableprocess for FM used by the department.

What We Would Like You to Have

• Experience in government or higher education.
• Proficiency with Microsoft Excel.

Special Instructions

To apply, please submit the following materials:

1. A current resume that includes date ranges for each positionheld and whether the position was full-time or part-time.
2. A cover letter that specifically tells us how your backgroundand experience align with the requirements, qualifications, andresponsibilities of the position.
3. DD-214 for veteran applicants

   Qualified veterans and surviving spouses are eligible forveteran’s preference points within the State classified system. Ifyou are an honorably discharged veteran, the spouse of a veteranunable to work due to a service-connected disability, or thesurviving spouse of a veteran, you may claim preference during theselection process for a position within the state personnel system.In order for us to determine your eligibility for veteranspreference, you must attach a copy of a DD-214 form along with yourapplication. If you have additional supporting documentation toprovide, or do not wish to upload a DD214, please email a copy [e-mail] and reference the job to which you areapplying.

4. If using the educational substitution for experience: proof ofdegree or transcripts.

We may request references at a later time.

Please apply by November 30, 2026 for consideration.

Note: Application materials will not be accepted via email. Forconsideration, applications must be submitted through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

In compliance with the Colorado Job Application Fairness Act, inany materials you submit, you may redact or remove age-identifyinginformation such as age, date of birth, or dates of schoolattendance or graduation. You will not be penalized for redactingor removing this information.

Posting Contact Information

Posting Contact Name:

Boulder Campus Human Resources

Posting Contact Email:

[e-mail]