Accounts Payable Specialist

Colorado College Careers; Colorado; On-site; USD 32,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Sick Time

403(b) Plan

Tuition Benefits

PSLF Assistance

Wellness Program

Job summary

Colorado College, located on Main Campus, is seeking an Accounts Payable Specialist to support the College's financial operations. The role emphasizes accurate, timely AP processing, vendor management, P-Card administration, and strong internal controls to ensure compliant purchasing and payment processes.

Responsibilities include handling vendor invoices, reimbursements, procurement support, and delivering excellent customer service to campus departments while contributing to month-end and

Qualifications

• High School Diploma or GED
• 3 years of experience in a related field
• One year of relevant work experience may be substituted for one year of required education or one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Responsibilities

• Process vendor invoices, employee reimbursements, cash advances, and other disbursements with timely approvals, account coding, policy compliance, tax reporting, and internal controls.
• Review and process purchase requests/POs for compliance, accuracy, approvals, and budget considerations; guide departments on procurement procedures.
• Assist with administration of P-Card and related payment programs, including onboarding, access, reporting, and exception handling.
• Serve as a resource for vendors and campus departments on accounts payable, purchasing, procurement card, and related financial processes; provide training and resolve issues while maintaining strong customer service.

Education

High School Diploma or GED

Job description

Job Title: Accounts Payable Specialist

Department: Controller's Office

Campus Location: Main Campus

FLSA Status: Nonexempt/ Hourly

Position Type/ Work Schedule

• 2080 Hours per year
• 12 Months per year
• 40 Hours per week (Estimated)

About Us

Colorado College is a nationally recognized, residential liberal arts college with 2,100 students from around the world. Employees set the stage for student success by bringing their diverse experience and knowledge to the table. The college actively promotes a dynamic and inclusive environment in which students and employees of diverse backgrounds, cultures, and perspectives can learn and work.

Job Summary

The Accounts Payable Specialist supports the College's financial operations through the accurate, timely, and compliant processing of accounts payable transactions. This role serves as a key resource for purchasing, P-Card administration, vendor management, payment processes, and customer service while supporting strong internal controls and effective financial stewardship. Responsibilities within these functional areas may be assigned, redistributed, or shared among team members based on business needs, workload, staffing levels, and individual expertise.

Responsibilities

Accounts Payable & Disbursements

• Process vendor invoices, employee reimbursements, cash advances, and other disbursements in a timely and accurate manner. Ensure appropriate approvals, account coding, policy compliance, tax reporting requirements, and effective internal controls while resolving payment issues and supporting month end and audit activities. Monitor pre-paid invoices and generate journal entries as required. Support vendor maintenance.

Procurement & Purchasing Support

• Support procurement processes by reviewing and processing purchase requests, purchase orders, and related documentation for compliance, accuracy, approval requirements, and budget considerations.
• Provide guidance to departments on procurement procedures and support purchase order management throughout the procurement lifecycle.

Payment Programs Administration

• Support administration of P-Card, purchasing platforms, and related payment programs by reviewing transactions for compliance, coding accuracy, receipts, approvals, account maintenance, reporting, and issue resolution.
• Support onboarding, access, account maintenance, reporting, and resolution of exceptions or discrepancies.

Customer Service & Financial Operations

• Serve as a resource for vendors and campus departments regarding accounts payable, purchasing, procurement card, and related financial processes.
• Provide guidance and training, assist with testing and implementation of system enhancements, resolve complex issues, support reconciliation, account analysis, and related accounting activities while maintaining a high level of customer service.

Collaboration Skills:

• Communications regarding interpretation of policies may be made after discussion of different points of view. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies.

Technical Knowledge:

• Work requires intermediate skills and knowledge in approaches and systems, which support the design and implementation of major programs and/or processes.

Minimum Qualifications

• High School Diploma or GED
• 3 years of experience in a related field

One year of relevant work experience may be substituted for one year of required education (OR) one year of relevant academic coursework beyond the minimum requirement may be substituted for one year of required professional experience.

Other Position Details:

• Does not supervise others
• Position will not drive CC vehicles

Please note that Colorado College will be closed for Fall Break from November 23-29 and for Winter Break from December 21-January 3, 2027 which may impact the timing of communications and interviews.

To help us stay connected with you throughout the hiring process, we encourage you to apply using a personal email address instead of a Colorado College email address.

In alignment with our commitment to reduce potential bias in hiring, applicants may redact any information that discloses their age, date of birth, or dates of attendance/graduation from educational institutions on resumes, certifications, transcripts, or other application materials. There will be no penalties for the omission of such information.

Anticipated Hiring Salary Range:

• $23.08 to $27.70 per hour

What We Offer:

As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including:

• Medical, Dental, and Vision Insurance
• Paid vacation and sick time - accrual of 0.085 vacation hours for each hour worked and 0.0462 hours of sick time for each hour worked
• Paid seasonal breaks and holidays
• 403(b) retirement plans where employees contribute 5% of pay and CC contributes 10%
• Tuition benefits for employee and eligible dependents
• Public Service Loan Forgiveness (PSLF) Assistance Program
• Wellness benefits include free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants

Benefits and Wellness Information:

Please refer to our Benefits Page

Accommodation Statement:

In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and Colorado College’s policies, if you have a disability and would like to request accommodations to support your application or interview process, please contact Human Resources at [e-mail] as early as possible. Positions may close on the listed deadline or, if posted as continuous, may close without prior notice.

E-Verify Information:

This organization participates in E-Verify. For more information, visit www.e-verify.gov

Leave Information:

Please refer to https://www.coloradocollege.edu/basics/welcome/leadership/policies/vacation-leave-and-accrual.html