Accounting Technician - Finance

Fayette County Chamber of Commerce; Fayetteville (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

Fayette County Board of Commissioners is seeking a full-time Finance Clerk in Fayetteville, GA to handle daily financial transactions, reconcile records, and manage office supplies and equipment.

The role includes processing invoices, maintaining vendor files, 1099 preparation, bank deposits, and assisting with budget-related reports. A high school diploma and 1–2 years of related experience are required, along with a valid driver’s license. Benefits accompany the position.

Qualifications

• High school education plus related training or apprenticeship/experience.
• Typically 1–2 years in a similar role to understand basic financial duties.
• Must possess or be able to obtain a valid Georgia driver’s license.

Responsibilities

• Process invoices, review vendor statements, match PO with invoices, and prepare checks.
• Maintain vendor files and W-9s; purge old vendor records as needed.
• Maintain bank files to prevent fraud and send accounts payable for bank verification.
• Review and maintain the outstanding check register; reconcile as needed.
• Prepare 1099 forms for vendors and submit reports to the IRS.
• Maintain county motor pool records, reservations, and maintenance requests.
• Process fuel, repair, and water system labor for Fleet Maint.; process jail billing to municipalities.
• Issue Occupation Tax Certificates; assist with renewals and regulatory reporting; comply with immigration/SAVE/E-Verify rules; issue petty cash.
• Greet the public conducting business with Finance; answer Finance main phone line.

Skills

Attention to detail

Organizational skills

Accuracy

Education

High school diploma

Valid driver’s license

Job description

This is a full-time position with benefits. This position is responsible for performing the daily financial transactions of the department, including reconciliation of these transactions. This position also maintains office supplies and coordinates the repair and maintenance of office equipment.

Major duties include but are not limited to:

• Processes invoices; reviews vendor statements; matches purchase orders with invoices; prints checks and prepare for mailing.
• Maintains vendor files, W-9s and purging old vendor files in a timely manner.
• Maintains bank files to prevent fraud; sends accounts payable files to bank for verification.
• Reviews and maintains outstanding check register.
• Prepares 1099 tax forms for vendors and submits reports to the IRS.
• Maintains county motor pool including activity log, reservations, issues, and maintenance requests.
• Processes Fuel billing, Repair billing and Water System labor for Fleet Maintenance; processes Jail billing to Municipalities.
• Issues Occupation Tax Certificates; assists with renewals December of each year; reports to State through BOTSS; complies with Immigration, SAVE and E-Verify regulations; issues petty cash.
• Greets the General Public conducting business with Finance.
• Assists in answering the Finance main phone line
• Collects daily reports and funds from various departments; Posts all receipts.
• Prepares daily bank deposit
• Maintains office supplies; coordinates the maintenance of office equipment; prepares work orders as required.
• Maintains daily postage machine reading for all departments; uploads funds to meter as needed; sorts and distributes incoming mail and use the County postage machine.
• Assists in the annual budget process.
• Prepares regular and special financial reports.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain a valid driver's licenses issued by the State of Georgia.

Additional Postings available from Fayette County Board of Commissioners