Accounting Technician 2

State of West Virginia; Huttonsville (WV); On-site; USD 30,000 - 42,000; Full time

Job summary

State of West Virginia seeks an Accounting Tech 2 to support routine postings to the general ledger, process claims and invoices, and review transactions for accuracy and compliance with state and federal laws. The role includes managing inmate accounts, deposits, and daily money movements with auditing-ready records.

The position requires one 12-hour shift per week in security and offers additional purchasing and accounts payable duties as needed, with pay supplements described in the posting.

Qualifications

• Two years of full time or equivalent part time paid bookkeeping, accounting or related experience.
• Substitution: college-level accounting courses may substitute for experience at the rate of 3 semester hours = 6 months of experience.
• Substitution: related business school or vocational training may substitute for the experience through an established formula.

Responsibilities

• Post and adjust to the general ledger.
• Process claims and invoices and review transactions for completeness and accuracy.
• Maintain and balance accounts daily; prepare deposits and checks for inmates.
• Enter incoming money orders and manage inmate funds; prepare daily receipts.
• Provide weekly and monthly reports to units and maintain organized files for auditing.

Skills

Attention to detail

Numerical aptitude

Time management

Education

High school diploma or equivalent

Job description

Nature of Work

Under general supervision, performs entry-level accounting support duties. The incumbent is responsible for performing routine posting and adjusting to the general ledger, processing claims and invoices, and reviewing transactions for completeness, accuracy, and compliance with state and federal laws and regulations. Performs related work as required. This is beginning level paraprofessional accounting/auditing work. Duties are distinguished by the recording and balancing of routine financial and numerical data in accordance with agency standards and work procedures. This Accounting Tech 2 is the trustee clerk. Responsible for all inmate monies. Prepare deposits daily. Prepare checks for inmates sending money out, releases, transfers, etc. Enter all incoming money orders. Works with rapid release and debit card system. Sends daily receipts to units, keeps all files orderly and organized for auditing purposes, balances accounts daily, and provides weekly and monthly reports to units. Maintains spreadsheets to confirm that all balances are correct and deducted accurately to include court orders, clerk orders, restitution, child support, etc. Keeps supervisors updated of any usual events or errors. This position will also help with purchasing and accounts payable as needed. This position requires one 12 hour shift per week in security.

• In accordance with SPB 3088 effective 10/7/23, $5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility. Critical Vacancy Pay Facilities: Huttonsville Correctional Center and Jail, Mount Olive Correctional Complex and Jail, Western Regional Jail and Corrections Facility, Northern Correctional Facility (including Ohio County Correctional Center), Northern Regional Jail and Correctional Facility, Chick Buckbee Juvenile Center, Vicki Douglas Juvenile Center, Potomac Highlands Regional Jail and Correctional Facility, and Eastern Regional Jail and Corrections Facility (including Martinsburg Correctional Center) (SPB 3088)
• Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.
• If an employee is hired into a Critical Vacancy Pay Facility (CVPF) and leaves the facility, the additional pay differential of $5000 shall be removed from their salary, unless transferring to another CVFP.

Minimum Qualifications

Training

Graduation from a standard four-year high school or the equivalent.

Experience

Two years of full time or equivalent part time paid bookkeeping, accounting or related experience.

Substitution

Successful completion of college-level accounting courses from an regionally accredited college or university may be substituted at the rate of three semester hours equals six months experience;

OR

Successful completion of related business school or vocational training may be substituted for the experience through an established formula.

College/university-level accounting courses substitute for qualifying experience at the rate of every three (3) semester hours = six (6) months of qualifying experience. Please use the chart below for guidance: 3 semester hours of accounting = 6 months of qualifying experience 6 semester hours of accounting = 1 year of qualifying experience 9 semester hours of accounting